HomeMy WebLinkAboutResolution No. 11-7294RESOLUTION NO. 11-7294
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE FIRE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the Fire Chief has requested and authorized certain obsolete Fire
Department records listed on Exhibit “B’' attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete Fire Department records as listed on
Exhibit “B“ attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 23rd day of August, 201 1.
LUIS H. MARQm
Al-rEST
\,E®vm
I HEREBy CERTiFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 23rd day of August, 2011, bY the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN :
Council Members:
Council Member:
Council Member:
Council Member:
Brossmer, Gafin, Guerra, Vasquez, Mayor Marquez
None
None
None
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RESOLUTION NO. 11- 7294
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATrACHED EXHIBIT “B”
Fire
Department
8/4/1 1
Date
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
9 g-,'}'I /
Date
he above-described records.
! ' jb ' tr
Date
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No. 11-72,?q' at the regular meeting of the City
Council held in Downey, California, on the 23rd day of August, 201 1, and that by said Resolution,
r- designee was authorized to destroy the records.
City of Downey
State of California
o 8- tq -',
Date
I hereby certify that, pursuant to the foregoing authority, the above-described records were
destroyed on ? - af - //
q -30 - i t
Date SignedName
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RESOLUTION NO. 11- 7294
PAGE THREE
EXHIBIT B
Box No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Contents & Inclusive Dates
Emergency Medical Services (EMS) forms – January through June 2002
EMS forms – July through December 2002
EMS forms - January through December 2003
EMS forms – January through April 2004, and Firefighter applications - 2008
Hazardous Materials Inventory forms - 1996, and voided plans
19
20
21