HomeMy WebLinkAbout05. Cash Contract S.S. 620 Misc Concrete-Repair
AGENDA MEMO
DATE:
August 23, 2011
TO:
Mayor and Members of the City Council
FROM:
Office of the City Manager
By: John Oskoui, P.E., Director of Public Works
SUBJECT:CASH CONTRACT NO. S.S. 620 - ANNUAL MISCELLANEOUS
CONCRETE CONSTRUCTION AND REPAIR – APPROVE PLANS AND
SPECIFICATIONS AND AUTHORIZE SOLICITATION FOR BIDS
RECOMMENDATION
That the City Council approve the plans and specifications and authorize solicitation for
bids for Cash Contract No. S.S. 620 – Annual Miscellaneous Concrete Construction and
Repair.
BACKGROUND
The City receives several requests annually for the repair of concrete improvements
within the public right-of-way. These requests are primarily related to broken sidewalk
and curb and gutter, areas with uplifted concrete sidewalk, damaged driveway
approaches and damaged pavement. Periodically, the City receives requests for
construction of new sidewalk and curb ramps.
While City Maintenance crews have the necessary equipment and are qualified to make
a number of the these repairs, the volume of repairs, amount of work and time required
to make these repairs would prevent them from completing other equally important work
assignments. Therefore, this work must be outsourced to a contractor.
DISCUSSION
Currently, the City has received over nine hundred (900) requests to repair concrete
improvements at seven hundred eighty locations (780) citywide. In order to implement a
methodical and efficient concrete repair program, the City has been divided into four
areas (Areas A through D) and each year, concrete repairs within a specified area will be
completed (see attachment).
In order to address the back-logged service requests efficiently and effectively, in the
current fiscal year (FY2011-12), staff recommends work in two areas (C and D), instead
of completing work in just one area. Once the back-log list has been addressed, the
Annual Miscellaneous Concrete Construction and Repair Project will focus on only one
specific area in any given year. Staff has selected Areas C and D for this fiscal year so
that the necessary concrete repairs and construction will be completed in advance and in
coordination with the City’s annual slurry seal project.
CITY OF DOWNEY, CALIFORNIA
Mayor and Members of the City Council
Cash Contract No. S.S. 620 – Annual Miscellaneous Concrete Construction and Repair
August 23, 2011
Page 2
Staff has reviewed and evaluated four hundred seventy eight (478) repair requests in
Areas C and D and has selected locations that need immediate attention. In addition to
the reported repair request locations, staff has selected other locations in Areas C and D
that have not been previously reported but have been inspected by staff.
The Engineering Division staff has completed preparation of the plans, specifications
and construction cost estimate and the project is now ready for solicitation of
construction bids.
As part of this project, it is estimated that construction and repair will be completed at
one hundred thirty-three (133) locations in Areas C and D. This work will consist of
repairing and constructing approximately 15,275 square feet of sidewalk, 2,782 square
feet of driveway approach, 854 square feet of curb ramps, 3,028 linear feet of curb and
gutter, 854 square feet of cross gutters and 4,208 square feet of asphalt concrete
pavement.
FINANCIAL IMPACT
The projected total cost for the Annual Miscellaneous Concrete Construction and Repair
Project (FY2011-12) will be $354,000. This includes the cost of construction, design,
project administration inspection and testing as well as a ten percent (10%) construction
contingency cost.
The FY 2011-12 Capital Improvement Program includes the Annual Miscellaneous
Concrete Construction and Repair Project with a budget of $100,000 funded through
Gas Tax funds. The remaining required funds of approximately $254,000 will be funded
by adjusting the allocated budgets of other capital improvement projects. A request for
the additional appropriation of funds and a detailed funding summary for the project will
be presented at the time of the award of the construction contract.
Attachment:
Repair Area Map – Areas “C” & “D”
S:\AgendaMemosCC2011\08-23-11\SS620 Auth to Solicit Bid
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