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HomeMy WebLinkAboutResolution No. 11-7287RESOLUTION NO. 11-7287 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE CITY COUNCIL OFFICE WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Council has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification: and WHEREAS, the City Council has requested and authorized certain obsolete City Council office records listed on Exhibit “B’' attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete City Council office records as listed on Exhibit “B’' attached hereto. SECTION 2 The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 26th day of July, 2011. 7'7£4 U avg-2 ATTEST: mJ :BHrntennm I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 26th day of July, 2011, by the following vote, to wit AYES: NOES: ABSENT: ABSTAIN : Council Members: Council Member: Council Member: Council Member: Brossmer, Gafin, Guerra, Vasquez, Mayor Marquez None None ANone MY–L-E,mteriFMrdreR RESOLUTION NO. 11- 7287 PAGE TWO EXHIBIT A DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE ATTACHED EXHIBIT “B ') it4i/)/.,/.# v„_„=" I have reviewed the above-described records for historical value and for compliance with the established sent to their destruction.retentlon requ md I cor ,> -1 = Z tejl Date I consent to the destruction of the above-described records Attorney I certify that the destruction of the above-described records was approved by the City Council of the City of Downey. California; by Resolution No. 11-7187 at the regular meeting of the City Council held in Downey, California, on the 26'rb day of Cfl.L 7 , 2011, and that by said Resolution, the Department Head or his/her designee was authorized to destroy the records. b + : r I' 11 City of Downey State of California '> 8 -? 1 -11 Datelerk I hereby certify that, pursuant to the foregoing authority, the above-described records were destroyed on C>cT>6©4 b1 aati ate /;a, <odfda}7 aLl cba\ IRL Date SignedName RESOLUTIONNO. 11- 7287 PAGE THREE EXHIBIT B AUTHORIZATION TO DESTROY ORIG]NAL PUBLIC RECORDS =T T““'*“"“alisted L )nt Head Attorney Box No.Contents & Inclusive Dates Miscellaneous Correspondence 1997 - 2005 Requests for Service – forms & e-mails – 1996-2007 Council Agendas 2000-2005 – copies – originals in City Clerk’s office Travel and Expense Reports – copies – originals in Finance Check Requests – 1996-2003 – copies – originals in Finance L=Hn