Loading...
HomeMy WebLinkAbout08. Emerg Prep Coord & Sr Mgmt Analyst AGENDA MEMO DATE: July 26, 2011 TO: Mayor and Members of the City Council FROM: Office of the City Manager By: Irma Youssefieh, Human Resources Director SUBJECT: CLASSIFICATION SPECIFICATION AND ESTABLISHED SALARY FOR THE POSITIONS OF EMERGENCY PREPAREDNESS COORDINATOR AND SENIOR MANAGEMENT ANALYST RECOMMENDATION That the City Council adopt the attached Resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING THE CLASSIFICATION SPECIFICATIONS AND ESTABLISHING THE SALARY RANGE FOR THE POSITIONS OF EMERGENCY PREPAREDNESS COORDINATOR AND SENIOR MANAGEMENT ANALYST. DISCUSSION Staff is requesting that the City Council adopt a Resolution to establish the classification specifications for the new full-time exempt professional classifications of Emergency Preparedness Coordinator and Senior Management Analyst and establish the salary ranges for these positions as approved in the fiscal year 2011-12 budget on June 28, 2011. The new classification of Emergency Preparedness Coordinator is an added position in the Fire Department. The position is proposed to function in an administrative professional level capacity and not classified as mid-management. The position duties and responsibilities proposed are exempt from overtime and benefits payable are pursuant to the current resolution covering Executive Management, Mid-Management, Confidential and Exempt positions. Reporting to the Assistant Fire Chief, the primary focus of the position will be to plan, manage, and coordinate the City-wide emergency preparedness program. The proposed salary range of $5,351.84 – $6,630.00/month ($64,222 - $79,560/annual) is based on internal alignment with other exempt professional positions of similar scope and responsibilities. This position is budgeted to begin in January 2012 to replace the contract position of Emergency Services Manager and has been reduced by $37,700 in total compensation from the initial salary proposal presented during the FY 2011-12 Budget Workshop in June. The mid-management classification of Community Development Manager was adopted by the City Council on June 13, 2011 replacing the former Assistant Director of Community Development. The position of Senior Management Analyst is proposed to be used as an under fill for the budgeted Community Development Manager (currently a CITY OF DOWNEY, CALIFORNIA vacant position) to address the current operational needs of the Community Development Department. As the Emergency Preparedness Coordinator, the position of Senior Management Analyst is proposed to function in an administrative professional level capacity that is exempt from overtime and benefits payable per the current Resolution for Executive Management, Mid-Management, Confidential and Exempt positions. The under fill of the Community Development Manager position with Senior Management Analyst will provide annual salary savings of approximately $43,700 at top step. Reporting to the Director of Community Development, the primary role and responsibilities of the position is proposed to serve as a “project manager” that will plan, schedule, coordinate, and perform a variety of projects and programs for the department. Based on internal alignment and considering the qualifications and scope of duties and responsibilities, the salary range proposed for the position is $5,351.84 – $6,630.00/month ($64,222 - $79,560/annual). FISCAL IMPACT: Sufficient funds are allocated in the approved fiscal year 2011-12 budget. S:/Agenda Memos CC 2011/ClassSpecs Reso(2) FY 11-12 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING THE CLASS SPECIFICATIONS AND ESTABLISHING THE SALARY RANGE FOR THE POSITIONS OF EMERGENCY PREPAREDNESS COORDINATOR AND SENIOR MANAGEMENT ANALYST. WHEREAS, the Fiscal Year 2011-12 budget includes funding for the Emergency Preparedness Coordinator in the Fire Department and the Community Development Manager, WHEREAS, the classification of Senior Management Analyst is established to allow for an under fill of the vacant Community Development Manager position to meet current operational needs, WHEREAS, to establish the classifications of Emergency Preparedness Coordinator and Senior Management Analyst requires a class specification that includes essential duties and responsibilities, employment standards, and qualifications for the position. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The classification specifications for the Emergency Preparedness Coordinator and Senior Management Analyst attached hereto, and by this reference, is hereby adopted. SECTION 2. The salary ranges for Emergency Preparedness Coordinator and Senior Management Analyst shall take effect as follows: Classification Title Pay Grade Salary Range Eff. Date Emergency Preparedness 04-005 $5,351.84 - $6,630.00 Coordinator ($64,222 - $79,560/Annually) 07/26/11 Senior Management 04-005 $5,351.84 - $6,630.00 Analyst ($64,222 - $79,560/Annually) 07/26/11 SECTION 3. This Resolution supersedes any previously adopted Resolution for classification specifications and/or established compensation as herein referenced for the positions in Section 1 above. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. th APPROVED AND ADOPTED this 26 day of July, 2011. ____________________________ LUIS H. MARQUEZ, Mayor ATTEST: ____________________________________ JOYCE E. DOYLE, Interim City Clerk RESOLUTION NO. PAGE TWO I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of th the City of Downey at a regular meeting held on the 26 day of July, 2011, by the following vote, to wit: AYES: Council Members NOES: Council Member ABSENT: Council Member ABSTAIN: Council Member JOYCE E. DOYLE, Interim City Clerk ATTACHMENT CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: July 26, 2011 Employment Status: Regular Full-Time Unit Representation: Non-Represented FLSA Status: Exempt EMERGENCY PREPAREDNESS COORDINATOR JOB SUMMARY Under administrative direction from the Assistant Fire Chief or designee, plans, organizes and coordinates the City-wide Emergency Management Program for the preparedness, response and recovery phases for local disasters, emergencies,and national security emergencies, including local environmental alerts or issues. ESSENTIAL JOB FUNCTION The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification: Participate in developing and maintaining the City’sstrategic emergency management plan and supporting plans and procedures; monitor and analyze trends in emergency management planning and recommend improvements in emergency preparedness, response and recovery; consolidate the strategic emergency management plan with the City’s standardized emergency management program and related databases and records; Provide training and required certification and preparation of all City personnel in order to sufficiently respond to emergencies, including those emergencies requiring activation of the Emergency Operations Center (EOC); Monitor potential emergencies and disasters and notify appropriate personnel; maintains the EOC and ensures equipment is in working order; During emergency and disaster situations take direction from and support the work of the City Incident Commander; oversee and support the functioning of the EOC; coordinate and participate in recall of employees and other support resources; ensure that each EOC position is staffed and that personnel are trained to perform assigned duties; Serve as a liaison with other agencies and resources; Following emergencies, facilitate preparation of FEMA/OES financial reimbursement claims, maintains required documentation and prepares After Action Reports and critiques; Research, develop and implement grant funding; manages grant programs and projects; maintain eligibility requirements for county, state and federal financial reimbursement programs; May act or assist with liaison duties to represent the City with local and state regulatory agencies, utility and other services, planning committees, and media representatives; provide briefings, develop written literature and presentations to inform the public; Perform a variety of administrative, operational, research and analytical duties in support of the program; develop reports, recommended policies, procedures, and forms; Emergency Preparedness Coordinator Page 2 Participate in the preparation of the disaster preparedness budget; recommends and monitors expenditures; Investigates complaints and responds to inquiries about the emergency management plan; Maintains inventory of supplies for emergency management plan program; and Performs other duties as assigned. QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: Graduation from an accredited 4-year college or university with major coursework in emergency management, pubic policy, planning, public or business administration or a closely related field. Formal training and/or certification in disaster response, emergency operations center functions, emergency management planning, or public information is desirable. Experience: At least two (2) years of professional experience in emergency management, emergency preparedness, emergency response and/or public education programs. License/Certification: Certification as an Emergency Manager by the International Association of Emergency Managers is desirable. Due to the performance of field duties which will require operation of a motor vehicle, a valid California Class C Driver’s License and an acceptable driving record at the time of appointment and through the course of employment is required. Knowledge of: Full-service municipal operations; principles and practices of emergency preparedness development, planning, management, policies, operations, services, and response procedures; methods and techniques in emergency preparedness training; community emergency and disaster support and assistance resources; federal, state, county and local regulations, policies and guidelines related to civil defense, disaster and emergency preparedness; principles and practices of organization, administration, budget and human resources management; research methods and techniques and methods of report presentation. Ability to: Communicate effectively both orally and in writing; prepare, maintain, plan and organize a comprehensive emergency management program ensuring knowledge and implementation of County, State, and Federal laws, regulations, and practices pertaining to emergency management; research and write technical documents; build community and organizational support for emergency service programs; develop and conduct emergency service training programs; conduct community education programs and presentations; manage volunteer organizations; organize and prioritize activities to meet deadlines; prepare administrative and financial reports; interpret basic descriptive statistical reports; write grants relating to Emergency Management; operate a personal computer including Word, Excel, PowerPoint, and Access Database applications; communicate clearly and concisely, both orally and in writing; conduct related special projects; develop and conduct EOC Exercises; lead special purpose teams of employees and outside agencies; establish and maintain effective relationships with all employee levels, including management and the City Council and external Emergency Preparedness Coordinator Page 3 resources contacted in the course of work; work creatively and collaboratively; exercise sound independent judgment within established guidelines; analyze problems and develop logical solutions; and, handle stressful or sensitive situations with tact and diplomacy. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS & ABILITIES AND ENVIRONMENTAL CONDITIONS Work is primarily performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch and see. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh less than 25 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi- skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time. Some field work is required requiring the ability to operate a City vehicle, stand, or walk for short, intermittent, or prolonged periods of time. OTHER REQUIREMENTS An incumbent must be able to attend evening and weekend meetings and travel to various locations within and outside the City of Downey to meet the program needs of the position. Additionally, an incumbent must reside in close proximity to the City of Downey in order to respond to emergencies within a reasonable period of time. In the event of an emergency, the incumbent must be available to perform the duties and responsibilities required of the position. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: July 26, 2011 Employment Status: Full-Time Unit Representation: Non-Represented FLSA Status: Exempt SENIOR MANAGEMENT ANALYST (Community Development) JOB SUMMARY Under administrative direction, assists the Director of Community Development in providing administrative and professional support to the various division programs for redevelopment/economic development, affordable housing, current and advanced planning, and building and safety. ESSENTIAL JOB FUNCTION The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification: Research, organize, compile, summarize and analyze data and information for assigned special projects; develop and document recommendations; prepare and present reports to City management and other agencies; exercise independent judgment within defined policy guidelines; research and analyze program operations and opportunities; analyze departmental processes, practices and strategies; negotiate and resolve sensitive and complex issues; coordinate information and assure effective communications within and between Departments and Divisions; clarify and reconcile complex issues relating to strategic and operational planning and procedures; research grant funding opportunities; assist in administering grants and coordinates applications and contracts; monitor the efficiency and effectiveness of service delivery methods and procedures; recommend, within policy limits, appropriate services and staffing levels; develop and coordinate project and program budgets as assigned; administers and monitor budget, revenue, and expenditures; research, develop, recommend and draft policies and procedures, and procedural guidelines for implementing changes; coordinate with developers, residents, service providers, outside agencies and others; interpret and explain City policies, procedures, rules and regulations; coordinate plans with regional agencies; assure effective communication of issues, and compliance with state and federal policy and regulations; supports the relationship between the City of Downey and the constituent population by providing excellent customer service; promote the City goals and priorities in compliance with all policies and procedures; maintain absolute confidentiality of work-related issues, client records and City information; assists in the implementation of the City’s redevelopment programs, projects, and special events; make oral and written presentations; and, perform other related duties as assigned. QUALIFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Senior Management Analyst Page 2 Education: Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, planning, economics or related field. A Master’s Degree is preferred. Experience: At least two years of full-time professional level experience performing administrative analysis and research, policy development, fiscal administration and budget and/or management. Experience in a California municipality or county setting is desired. Knowledge of: Principles, methods and practices of community development including economic development, redevelopment, city planning and building and safety; principles of organizational administration, and operation of municipal government, including municipal finance, personnel management, administrative processes, inter-governmental relations, city charters, city ordinances and other rules, regulations, and statues affecting the operating and/or functions of local government; current computer technology, specifically general municipal computer software programs and, modern office practices, methods, and equipment. Ability to: Communicate effectively both orally and in writing; maintain effective and cooperative working relations with those encountered in the performance of duties, including co- workers, members of the public, elected and appointed officials, and business persons; utilize good judgment and deal effectively in stressful situations and solve complex problems; understand, interpret, explain, and apply complex city, state and federal laws regulating community development programs and projects, and interpret a variety of professional, technical and legal documents related to the practice of planning, building and safety, redevelopment/economic development, and affordable housing; and, perform work using a personal computer with proficiency in Microsoft Office programs. License Requirement: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver’s License and an acceptable driving record at the time of appointment and throughout employment may be required. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position may be subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS & ABILITIES AND ENVIRONMENTAL CONDITIONS The duties and responsibilities of this position are performed primarily in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time. Physical abilities include moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a desktop computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. An incumbent must be able to read printed data, records or reports; duties require the ability to speak, hear, touch and see; communicate with those encountered in the performance of duties; safely lift and carry files and reports weighing up to 25 pounds; and, must be able to lift files and reports from counter tops or file drawers; and, requires sufficient hand/eye coordination Senior Management Analyst Page 3 to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies.