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Home My WebLink AboutResolution No. 11-7280RESOLUTION NO. 11-7280 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE DEPARTMENT. WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A’' and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and WHEREAS, the Chief of Police has requested and authorized certain obsolete Police Department records as listed on Exhibit “B“ attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1 . As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Police Department records aslisted on Exhibit “B“ attached hereto SECTION 2.The City Clerk shall certify to the adoption of this Resolution APPROVED AND ADOPTED this 12a' day of July, 2011. +71/. LUll 6YLme I HEREBY CERTIFY that the foregoing Resolution No. 11-7280 was adopted by the City Council of the City of Downey at a regular meeting held on the 12th day of July, 2011, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN : Council Members: Council Member: Council Member: Council Member: Brossmer, Gafin, Guerra, Vasquez, Mayor Marquez None None None MY EXHIBIT “A” DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT “B" Department Head Department Date I have reviewed the above-described records for historical value and for compliance with the established retention requirements, and I consent to their destruction. City Clerk Date I consent to the destruction of the above-described records City Attorney Date I certify that the destruction of the above-described records was approved by the City Council of the City of Downey, California; by Resolution No. at the regular meeting of the City Council held in Downey, California, on the day of , , and that by said Resolution, the department head or his/her designee was authorized to destroy the records. City of Downey State of CaliforniaCity Clerk Date I hereby certify that, pursuant to the foregoing authority, the above-described records were destroyed on Date Name Title Date EXHIBIT B Item No. 1 g -/- //===a 3 7-2/- // 4 .7 /a 3 - // 5 / > –>q – J/ 6 / I /A -aL?L // 8 /2–# –/ f 9 V-Je-/ f 10 1a -2'? – / / 11 /2-e - // 12 /a- A- / , 13 /ae – /‘ L222J Contents & Inclusive Dates Purchase Requisition#Check Requisitions 2008 & prior General Correspondence/Memoranda 2008 & prior Miscellaneous Receipts 2008 & prior Print Shop Requisitions, 2008 & prior P.O.S. T. Training Reimbursement Requests, 2007 P.O.S. T. and Non-P.O.S. T. Training Records, 2008 P.O.S. T. Reimbursement Ledgers, 2008 Personnel Orders, 2008 Employee Performance ,Evaluation Records, 2005 Internal Investigation Rwords, 2005 Notice of Disciplind(,'ommendations, 2005 Payroll Statistics Reports, Time sheets & O/F sheets 2005 Use of Force Reviews for 2005 and prior Officer involved Traaic Collision Reports 2005 & prior Special Billings, 2008 Garage Sale Permits, 2008 Miscellaneous Code Enforcement correspondence, 2008 & prior Code Enforcement Service Re(pests and Case Records, 2008 & prior Range Shoot Records, 2005 Background Investigations deemed unsuccessful, 2005 7 'IC,- // 7 r26 - // - aco - I/ Q_-/c-/ / ''z_ /g-_ // Item No 21 23 # ” # 25 Zr 26 a/ 27 . P/ 28 .g–/- /r 29 7 -/7-// 30 ?-/?- // 31 £r 32 b_/? _ // 33 fr// o/7 34 q - fI -// 35 g- f/ - // 36 /O -aa– // 37 # 38 %/ T Was - iF Contents & Inclusive Dates ABC Alcohol Permit Applications & Renewals, 2008 DOJ Firearm Purchase Rejections 2005 & prior Narcotics Registrants Forms and Photographs 2005 & prior Juvenile Contact Cards with dates of birth 1991 & prior Press Releases 2008 & prior Pawn Receipts Police Auction Lists, 2008 Weapon Destruction Orders and Lists, 2004 Parking Citation Correction Letters 2008 & Prior Watch Commander and Radio Logs, 2008 Trustee Applications, Contracts, and Logs, 2008 Ride-along Waivers, 2008 Adult Jail Safety/Security Logs, 2008. Adult Jail Register Logbook 2008 Juvenile Detention Logs (secured & non-secured) 2008 Traffic Citations, Voided Citations, Correction Letters, 2008 . Police Permits & Photographs, 2005 & prior Bail Receipts, 2008 SherifFs Dept. Transfer Record, 2008 AUTlt tTION TO DESTROY ORIGINAL PUBLIC RECORDS == 4' 48 49 + / / X 50 // .-/S .- // 51 //–:30- Item No /b-/g- t‘ le> ->; - 11 I -ag- IJ .# ro /TD –If r>_/g-/ r F7.r 93 - lr g- / SQ / il/rc r // Contents & Inclusive Dates Crime Reports (scanned into NWS) 2007, 2006, 2005 2004 Caf6 Incident Cards, 2008 Local Record Check/Clearance Letters, 2008 Records deleted by the Department of Justice, 2008 Field Interview Records, 2005 Subpoena Duces Tecum, Deposition Subpoena Compliance, 2008 Repossession and Private Party Impound Reports, 2008 Radio and Telephone Recordings for 2007 and prior Video Tapes & DVD’s Station, 2008 and prior Video Tapes & DVD’s Units, 2008 and prior Steno Transcription Report Logs, 2008 Crime Reports (Hard Copy) imported into NWS/Aegis 2008 EXHIBIT “A“ DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT “B” a'(= Department L(tq Date It Ma ;rBnTHead I have reviewed the above-described records for historical value and for compliance with the established retention requirements, and I consent to their destruction. Mm ? '1' e 6- tJ Date I consent to the destrucOn of the above-descr bed records. harney Date I certify that the destruction of the above-described records was approved by the City IL:E: : ii ooff tthhee 1(11::pq: Try ?HI =on: : RyJ 1 3 : i E:IS L?T 1(1ITS ?f:lru£l£lno:?L£ IIfT : att dE yr guar Jf-c,L by , I. I I , and that by said Resolution, the department head or his/her designee was authorized to destroy the records. City of Downey State of California r3'r - lq - IJ Date I hereby certify that, pursuant to the foregoing authority, the above-described records were destroyed on /2 - > - // . /h/M .%abSL/,/M' _/ -- 3 -yO/x– _ Title Date