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HomeMy WebLinkAbout09. Neighborhood Watch Coord -Eco Dev Mg AGENDA MEMO DATE: July 12, 2011 TO: Mayor and Members of the City Council FROM: Office of the City Manager By: Irma Youssefieh, Human Resources Director SUBJECT: CLASSIFICATION SPECIFICATION AND ESTABLISHED SALARY FOR THE POSITIONS OF NEIGHBORHOOD WATCH COORDINATOR AND ECONOMIC DEVELOPMENT MANAGER RECOMMENDATION That the City Council adopt the attached Resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING THE CLASSIFICATION SPECIFICATIONS AND ESTABLISHING THE SALARY RANGE FOR THE POSITIONS OF NEIGHBORHOOD WATCH COORDINATOR AND ECONOMIC DEVELOPMENT MANAGER . DISCUSSION Staff is requesting that the City Council adopt a Resolution to establish the classification specifications for the new full-time non-sworn position of Neighborhood Watch Coordinator and the mid-management position of Economic Development Manager and establish the salary ranges for these positions as approved in the fiscal year 2011-12 budget on June 28, 2011. The new non-sworn classification of Neighborhood Watch Coordinator is an added administrative position in the Police Department. The primary focus of the position will be to develop, promote, and administer the City’s Neighborhood Watch Program and activities. The proposed hourly pay range of $18.3509 – $22.7335 ($3,180.77 - $3,940.47/monthly) is based on internal alignment with the existing City non-sworn classifications of Community Services Officer and Program Coordinator. Appropriate representation for this position is determined to be with the Downey City Employees’ Association (DCEA) – Miscellaneous Unit. The mid-management classification of Economic Development Manager is established based on a title change and updated job specification to the existing classification of Business Development Manager to more accurately reflect current job duties and responsibilities. There is no change in salary proposed for the position. FISCAL IMPACT: Sufficient funds are allocated in the approved fiscal year 2011-12 budget. S:/Agenda Memos CC 2011/ClassSpecs Reso FY 11-12 CITY OF DOWNEY, CALIFORNIA RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING THE CLASS SPECIFICATIONS AND ESTABLISHING THE SALARY RANGE FOR THE POSITIONS OF COMMUNITY DEVELOPMENT MANAGER. WHEREAS, the Fiscal Year 2011-12 budget includes the new position and funding for the Neighborhood Watch Coordinator in the police department, WHEREAS, the Fiscal Year 2011-12 budget includes the new classification title of Economic Development Manager to replace the previous classification of Business Development Manager with no change in the established salary range, WHEREAS, the job classifications of Neighborhood Watch Coordinator and Economic Development Manager require a classification specification that includes employment standards and qualifications for the position. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The classification specifications for the Neighborhood Watch Coordinator and Economic Development Manager attached hereto, and by this reference, is hereby adopted. SECTION 2. The salary ranges for Neighborhood Watch Coordinator and Economic Development Manager shall take effect as follows: Classification Title Pay Grade Salary Range Eff. Date Neighborhood Watch 06-180 $18.3509 - $22.7335/Hr. 07/12/11 Coordinator ($3,180.77 - $3,940.47/Mth.) Economic Development 04-028 $7,165.12 - $8,741.47/Mth. 07/12/11 Manager ($85,981.44 - $104,897.64/Yr.) SECTION 3. This Resolution hereby replaces the classification of Business Development Manager with Economic Development Manager with no change in salary and supersedes any previously adopted Resolution for classification specifications and/or established compensation as herein referenced for the positions in Section 1 above. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. th APPROVED AND ADOPTED this 12 day of July, 2011 ____________________________ LUIS H. MARQUEZ, Mayor RESOLUTION NO. PAGE TWO ATTEST: ____________________________________ JOYCE E. DOYLE, Interim City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City th Council of the City of Downey at a regular meeting held on the 12 day of July, 2011, by the following vote, to wit: AYES: Council Members NOES: Council Member ABSENT: Council Member ABSTAIN: Council Member JOYCE E. DOYLE, Interim City Clerk ATTACHMENT CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status : Regular, Full-Time Unit Representation: DCEA – Miscellaneous Unit FLSA Status: Non-Exempt NEIGHBORHOOD WATCH COORDINATOR JOB SUMMARY Under the general supervision of a Police Sergeant, performs professional and administrative work with responsibility for developing and administering Neighborhood Watch Programs. Duties include planning, developing, and promoting program activities; conferring with and coordinating activities with the Downey Police Department and community groups, businesses, and residents of the City of Downey. ESSENTIAL JOB DUTIES The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Administers, develops, coordinates, plans, promotes, and manages the City’s Neighborhood Watch Program. Coordinates and conducts Neighborhood Watch meetings and Neighborhood Watch leadership training meetings and forums. Prepares and maintains reports on neighborhood outreach activities, progress, and results; prepares informational documents and reports. Works with law enforcement personnel to research and gather data and analysis on crime statistics and prepares reports regarding trends to identify program needs. Consults with and advises City departments, City officials, and community organizations regarding issues, concerns, and potential solutions to neighborhood concerns and issues. Plans, organizes, prepares, and manages public information and special awareness projects and events to promote the program. Conducts oral presentations before special interest and citizen groups to disseminate information, answer questions, and generate support for the Neighborhood Watch Program. Analyzes program effectiveness and develops long-range planning; tracks program achievements and progress towards existing goals; may coordinate networking activities with other neighboring jurisdictions; attends training seminars or workshops on current trends in crime prevention as needed. May recruit and/or supervise volunteer personnel. Perform other related duties as assigned. DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Education: Bachelor’s degree from an accredited college in Criminal Justice, Public Administration, Business Administration or a related field. Experience: Two (2) years of experience in developing and administering neighborhood/community enhancement programs or non-sworn law enforcement administrative or technical support experience. Knowledge of: General office procedures and methods; intermediate level skill in the use of a personal computer, including but not limited to MS Word, Excel, and PowerPoint); some level of computer graphics, photography, event planning and implementation; basic research, survey, and interview methodologies; project coordination; principles and practices of effective customer service, team building, and public relations; effective conflict resolution techniques; meeting facilitation and making public presentations; geographical area and demographics of the City; basic supervision and practices; volunteer recruitment; and, law enforcement terminology and operating structure, and crime prevention. Ability to: Establish and maintain effective and positive working relationships with those contacted in the performance of duties, including City department staff, officials, community groups, and members of the public; communicate effectively both orally and in writing, including the ability to make effective presentations and conduct effective meetings and workshops; demonstrate initiative, use tact, discretion, and independent judgment; research, collect and interpret data; coordinate various projects in an efficient and effective manner; identify neighborhood needs and potential solutions; plan, manage, and evaluate neighborhood outreach programs and activities; project a professional attitude and appearance in all situations; analyze problems; exchange information with internal and external resources and explain administrative policies and procedures; organize work, set priorities, meet critical deadlines, and conduct follow up with minimal supervision; operate a personal computer, camera, and audio visual equipment; learn principals, practices, procedures, laws and ordinances, and operations of law enforcement and crime prevention; and, work evening and weekend community events as may be required. License Requirement: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver’s License and an acceptable driving record at the time of appointment and throughout employment may be required. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS – Work is primarily performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch, and see. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh up to 25 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status: Regular Full-time Unit Representation: Not applicable, Mid-Management FLSA Status: Exempt ECONOMIC DEVELOPMENT MANAGER JOB SUMMARY Under general direction from the Community Development Director, position is responsible for the day to day operations of the Economic Development Division of the Community Development Department which includes the administration of redevelopment programs and provides highly responsible and complex administrative support to the Community Development Director. ESSENTIAL DUTIES The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Plans, organizes, and oversees the activities of the City’s Redevelopment operations and programs. Supervises staff involved in redevelopment and economic development activities. Recommends and directs the implementation of programs and practices designed to enhance and improve the economic well being of the City. Meets and negotiates with potential real-estate developers and builders. Works with other departments on citywide projects. Represents the Community Development Director at meetings with various community groups and other organizations. Supervises, trains, and evaluates employee performance. Prepares items for the City Council and Community Development Commission agendas. Prepares written reports and correspondence. Performs other related managerial department support duties as assigned. The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed. QUALFICATIONS Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: A Bachelor’s degree from an accredited college or university in Economics, Planning, Public Administration or related field. A Master’s degree is desired. Experience: At least six (6) full-time years of increasingly responsible administrative and management experience in local government planning, redevelopment, and related fields. Knowledge of : Principles, practices and techniques used in city redevelopment activities; City Charters, City ordinances, and other rules, regulations and statues affecting the operating and/or functions of redevelopment activities; economic and financial analysis of real-estate projects; economic development and redevelopment contract formats and provisions; budget preparation and control; advance research, statistical and recordkeeping techniques and procedures; principals of basic supervision and training; current computer technology and Microsoft applications such as Word, Excel, and PowerPoint; and, modern administrative office practices, methods, and equipment. Ability to: Review and interpret economic and physical data including real-estate financial reports, architectural drawings, building plans and specifications; meet and negotiate with real-estate developers and builders; present ideas and concepts persuasively by speaking before groups or in written form; establish and maintain effective working relationships with those contacted in the performance of duties, including subordinate personnel, co-workers, City officials, and the general public; interpret and apply rules and regulations relating to municipal redevelopment; supervise and evaluate the performance of assigned staff; plan, coordinate, and organize work; meet schedules and timelines; perform effective oversight and decision making that includes accurate situation analysis and ability to adopt an effective course of action in assigned area of responsibilities; demonstrative flexibility and initiative to provide managerial support in other areas of department functions as assigned; perform work using a personal computer with proficiency in MS programs, most importantly utilizing Word and Excel; knowledge of general municipal software programs; and, follow City administrative policies and procedures. License or Certification: Due to the performance of field duties, the ability to operate a City vehicle may be required; therefore a valid California Class C Driver’s License and acceptable driving record at time of appointment and throughout employment in the position is required. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS – Work is performed in an office environment with moderate noise levels; duties require the ability to speak, hear, touch and see. In addition, may be required to travel on business related trips via auto, train or airplane and walk thru construction projects, vacant property, and large buildings. Also required is the ability to exert a small amount of physical effort in sedentary to light work involving moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling (drawers opened and closed to retrieve and file information); occasionally lifting and carrying materials that weigh less than 20 pounds. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter, or calculator; requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies; may involve sitting or standing for prolonged periods of time.