HomeMy WebLinkAbout05. Cash Contract 674 Library-Theatre HVAC
AGENDA MEMO
DATE:
May 24, 2011
TO:
Mayor and Members of the City Council
FROM:
Office of the City Manager
By: John Oskoui, P.E., Director of Public Works
SUBJECT: CASH CONTRACT NO. 674 - DOWNEY THEATRE AND PUBLIC
LIBRARY HEATING, VENTILATION AND AIR CONDITIONING
SYSTEMS RETROFIT PROJECT (PHASE 1) – REJECT BIDS AND
AUTHORIZE STAFF TO RE-SOLICIT FOR BIDS.
RECOMMENDATION:
That the City Council reject all bids received for Cash Contract No. 674, Downey
Theatre and Public Library Heating, Ventilation and Air Conditioning Systems Retrofit
Project (Phase 1) and authorize staff to re-solicit for bids.
BACKGROUND:
The Heating, Ventilation and Air Conditioning (HVAC) system for the Downey Theatre
and Public Library are inefficient in energy consumption and operation and require
constant maintenance and repair. The City has secured funding through the Energy
Efficiency and Conservation Block Grant (EECBG). The level of funding is adequate to
address portions of the above listed deficiencies.
Plans and specifications were developed to address the most urgent and time sensitive
items of work within the funding constraints, which became Phase 1 of the subject
project. Phase 2 of the project will entail the remaining work and will be completed
upon securing additional funds.
DISCUSSION:
At its April 12, 2011 meeting, the City Council approved the plans and specifications
and granted authority to advertise for bids for the Downey Theatre and Public Library
HVAC Systems Retrofit Project (Phase 1).
The project’s Notice Inviting Bids was advertised in the Downey Patriot on April 21, 2011
and April 28, 2011. Additionally, the project was advertised in construction industry
related publications such as Reed Construction Data, Bid America Plan Room and
McGraw Hill Construction-Dodge Plan Rooms.
Two addendums to the specifications were issued and distributed to all plan holders on
May 9, 2011 and May 12, 2011.
CITY OF DOWNEY, CALIFORNIA
Mayor and Members of the City Council
Cash Contract No. 674 – Downey Theater and Public Library HVAC
Systems Retrofit Project (Phase 1) – Reject Bids
May 24, 2011
Page 2
On May 16, 2011, two bids were received, one from Air Ex Air Conditioning with a bid in
the amount of $1,300,000.00 and the other from Liberty Climate Control with a bid in the
amount of $886,325.00.
Liberty Climate Control’s bid proposal packet did not include the acknowledgment
certificates for addendums No.1 and No. 2 as required by the contract documents. The
second lowest bidder, Air Ex Air Conditioning did include the acknowledgement
certificates with its bid proposal packet.
Since one of the primary goals of the EECBG program is to complete the earmarked
projects by reaching out to a large pool of contractors and because the City intends to
modify the scope of work, staff requests that the City Council reject the bids received for
Cash Contract No. 674, Downey Theatre and Public Library Heating, Ventilation and Air
Conditioning Systems Retrofit Project (Phase 1) and authorize staff to re-solicit for bids.
FINANCIAL IMPACTS:
None.
S:\AgendaMemosCC2011\05-24-11\CC674 Library Theatre HVAC Reject bids