HomeMy WebLinkAboutResolution No. 10-7235 - Appr destruction of Police recordsRESOLUTION NO. 10-7235
I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE POLICE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the Chief of Police has requested and authorized certain obsolete Police
Department records as listed on Exhibit “B” attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION I. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit “B’' attached hereto.
SECTION 2.The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 9th day of November, 2010.
ArrEST:
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KATHLEEN L. MIDSTOKKE, City Clerk
I HEREBY CERTIFY that the foregoing Resolution No. 10-7235 was adopted by the City
Council of the City of Downey at a regular meeting held on the 9th day of November, 2010, by the
following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members: Brossmer, Gafin, Guerra, Marquez, Mayor Bayer
Council Members: None
Council Members: None
Council Members: None
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KATHLEEN L. MIDSTOKKE, City Clerk
Attachments
EXHIBIT “A“
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to
be kept further by a statute, are not the minutes, ordinances or resolutions of the
legislative body of the City or of any City Board or Commission, and are no longer
required by the City. I request authority to destroy same pursuant to Section 34090 of
the Government Code of California.
SEE LIST OF RECORDS ON EXHIBIT “B"
Department Head Department Date
I have reviewed the above-described records for historical value and for compliance
with the established retention requirements, and I consent to their destruction.
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City Clerk Date
I consent to the destruction of the above-described records
City Attorney Date
I certify that the destruction of the above-described records was approved by the City
Council of the City of Downey, California; by Resolution No. 10-7235 at the regular
meeting of the City Council held in Downey, California, on the 9th day of November,
2010, and that by said Resolution, the department head or his/her designee was
authorized to destroy the records.
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City of Downey
State of California
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Date
I hereby certify that, pursuant to the foregoing authority, the above-described records
were destroyed on
Date
Name Title Date
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Department Head
Item No
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Date City Attorney Date
Contents & Inclusive Dates
Purchase Requisitions/Check Requisitions 2007 & prior
General Correspondence/Memoranda 2007 & prior
Miscellaneous Receipts 2007 & prior
Print Shop Requisitions, 2007 & prior
P.O.S.T. Training Reimbursement Requests, 2006
P.O.S.T. and Non-P.O.S.T. Training Records, 2007
P.O.S.T. Reimbursement Ledgers, 2007
Personnel Orders, 2007
Employee Performance Evaluation Records, 2004
Internal Investigation Records, 2004
Notice of Discipline/Commendations, 2004
Payroll Statistics Reports, Time sheets & OfT sheets 2004
Use of Force Reviews for 2004 and prior
Officer involved Traffic Collision Reports 2004 & prior
{
Special Billings, 2007
Garage Sale Permits, 2007
Miscellaneous Code Enforcement correspondence, 2007 & prior
Code Enforcement Service Requests and Case Records, 2007 & prior
Range Shoot Records, 2004
Background Investigations deemed unsuccessful, 2004
(
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Department Head
Item No
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
Date City Attorney Date
Contents & Inclusive Dates
ABC Alcohol Permit Applications & Renewals, 2007
DOJ Firearm Purchase Rejections 2004 & prior
Narcotics Registrants Forms and Photographs 2004 & prior
Juvenile Contact Cards with dates of birth 1990 & prior
Press Releases 2007 & prior
Pawn Receipts
Police Auction Lists, 2007
Weapon Destruction Orders and Lists, 2003
Parking Citation Correction Letters
Watch Commander and Radio Logs, 2007
Trustee Applications, Contracts, and Logs, 2007
Ride-along Waivers, 2007
Adult Jail Safety/Security Logs, 2007
Adult Jail Register Logbook, 2007
Juvenile Detention Logs (secured & non-secured) 2007
Traffic Citations, Voided Citations, Correction Letters, 2007
Police Permits & Photographs, 2004 & prior
Bail Receipts, 2007
Sheriff’s Dept. Transfer Record, 2007
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Department Head
Item No
40
41
42
43
44
45
46
Date City Attorney
Contents & Inclusive Dates
Crime Reports (scanned into NWS) 2007, 2006, 2005 2004
Caf6 Incident Cards, 2007
Local Record Check/Clearance Letters, 2007
Records deleted by the Department of Justice, 2007
Field Interview Records, 2004
Subpoena Duces Tecum, Deposition Subpoena Compliance,
Repossession and Private Party Impound Reports, 2007
Radio and Telephone Recordings for 2006 and prior
Video Tapes & DVD's Station, 2007 and prior
Video Tapes & DVD’s Units, 2007 and prior
Steno Transcription Report Logs, 2007
Date
2007
47
48
49
50