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HomeMy WebLinkAbout04. On-Call Landscape Architecture Services - Award PSA AGENDA MEMO DATE: January 25, 2011 TO: Mayor and Members of the City Council FROM: Office of the City Manager By: John Oskoui, P.E., Director of Public Works SUBJECTPROFESSIONAL ON-CALL LANDSCAPE ARCHITECTURE SERVICES : - EXECUTE PROFESSIONAL SERVICES AGREEMENTS RECOMMENDATION: That the City Council authorize the Mayor to execute Professional Services Agreements with Lynn Capouya, Inc., Cornerstone Studios, Inc. and Richard Fisher Associates, for Professional On-Call Landscape Architecture Services for a period of up to two (2) years. BACKGROUND: The City has utilized professional landscape architecture services in the planning, analysis, design and construction of capital projects in the City’s parks and other facilities and within the public right of way. In the past, the City has utilized the services of various landscape architecture firms for these services on a specific, individual project basis, which required the preparation and distribution of a project-specific Request for Proposal to qualified consultants and a City Council action to award a consultant service contract for each project. In order to streamline the professional service procurement process, and expedite implementation of the City’s Capital Improvement Program and other miscellaneous projects, ensure the availability of consultants when needed and to take advantage of the most competitive rates possible, staff prepared a Request for Qualifications (RFQ) for Professional On-Call Landscape Architecture Services. The intent of the RFQ was to pre-qualify and retain multiple firms to provide on-call landscape architecture services on an as-needed basis. DISCUSSION: On December 10, 2010, the City distributed the RFQ to the following eight (8) firms: Lynn Capouya, Inc. Cornerstone Studios, Inc. 1 Richard Fisher Associates Kobata Associates, Inc. 1 TCLA, Inc. JDC Landscape Architects and Planners 1 Tatsumi and Partners, Inc. Withers and Sandgren Note 1 – Did not submit a Statement of Qualifications CITY OF DOWNEY, CALIFORNIA Mayor and Members of the City Council Professional On-Call Landscape Architecture Services January 25, 2011 Page 2 Statements of Qualifications (SOQ) were received from five (5) firms on December 17, 2010. Based on a review of the SOQs, Lynn Capouya, Inc., Cornerstone Studios, Inc. and Richard Fisher Associates were rated as the three (3) highest among the five (5) firms based on qualifications, the firms’ experience relative to various upcoming Capital Improvement Program projects, understanding of the services to be provided, references and cost effectiveness. City Council approval of this item will authorize staff to receive project proposals from the three (3) selected consultants. Based on the proposal(s) received, staff will negotiate a final project agreement with the most qualified firm that would include the cost of services, and issue a notice to proceed. The execution of the attached Professional Services Agreements with Lynn Capouya, Inc., Cornerstone Studios, Inc. and Richard Fisher Associates will provide on-call landscape architecture services for a period of up to two (2) years. FINANCIAL IMPACT: The cost for the professional on-call landscape architecture services to be provided by Lynn Capouya, Inc., Cornerstone Studios, Inc. and Richard Fisher Associates, will be negotiated with staff and will be billed at various hourly rates, depending on the classification of the particular employee of the firm(s) and subconsultant(s) being utilized. The cost of these services will be charged directly to specific project(s) in the Capital Improvement Program. Attachments: “A” – Lynn Capouya, Inc. Professional Services Agreement “B” – Cornerstone Studios, Inc. Professional Services Agreement “C” – Richard Fisher Associates Professional Services Agreement S:\AgendaMemosCC2011\01-25-11\On-Call Landscape Architecture Services (award PSE) CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL LANDSCAPE ARCHITECTURE SERVICES 1. PARTIES AND DATE. th This Professional Services Agreement (“Agreement”) is made and entered into this 25 day of January, 2011 by and between the City of Downey, a municipal corporation organized under the laws of the State of California, with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and Lynn Capouya, Inc., with its principal place of business at 17992 Mitchell South, Suite 110, Irvine, CA 92614 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional landscape architectureconsulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services on an On-Call basis to assist the City with professional landscape architecture services as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant’s services shall generally consist of providing professional on-call landscape architecture services on City assessment/evaluation studies and/or capital improvement projects. A general description of the Scope of Services of the Consultant are attached hereto as Exhibit “A” and incorporated herein by this reference. The specific tasks to be provided by the Consultant may vary from project to project. Each project shall have a specific written Scope of Services agreed upon by City and Consultant, which shall be incorporated into this Agreement as if originally set forth herein, and shall replace any and all previous specific written Scope of Service that may have been previously referenced and incorporated. These tasks shall be as specified in the work order to be issued by the City to the Consultant prior to starting any call-out work. Work orders shall be in a written form, except for emergencies, in which case a verbal work order to the Consultant will suffice, provided that a written confirmation of the verbal work order, and the nature of the emergency that warranted the verbal work order, is provided within two (2) business days of the emergency verbal work order. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional landscape architecture consulting services necessary. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. To the extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement, the Agreement shall control and the Exhibits shall have no force or effect. 3.1.2 Term. This Agreement shall be effective for a period not to exceed two (2) years from the date of execution of this Agreement by the Mayor for the City. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines that may be set by City staff in carrying out the terms of this Agreement. 3.1.3 On-Call Project Terms. The execution of this Agreement by the Parties does not constitute an authorization to proceed. The services of Consultant shall commence when City, acting by and through its Director of Public Works, has issued a written Authorization to Proceed. Each project shall have a specific written scope of services and schedule agreed upon by City and consultant, prior to any Authorization to Proceed. The specific schedule to be provided by the Consultant may vary from project to project. Each schedule shall be incorporated into this Agreement as if originally set forth herein, and shall replace any and all previous schedule(s) that may have been previously referenced and incorporated. The work shall be completed as described following Consultant’s receipt of the Authorization to Proceed, exclusive of any review periods required by City. The Consultant shall have no claim for compensation for any services or work which has not been authorized by City’s Authorization to Proceed. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. For each Call-Out, a project specific Schedule of Services will be developed similar to that of Exhibit “C” - “Sample Schedule of Services”. City and Consultant will agree on the tasks, task durations and overall project schedule. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the agreed-to project specific Schedule of Services. Consultant represents and warrants that it has the professional and technical knowledge and personnel required to perform the Services in conformance with the Schedule. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance time lines to meet the Schedule. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel shall perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project at the request of the City. 3.2.5 City’s Representative. The City hereby designates its City Manager, or his/her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his/her designee. 3.2.6 Consultant’s Representative. Consultant hereby designates Lynn , Capouya, ASLA, LEED, ISA or designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents and warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including, but not limited to all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than approved by the City’s Finance Director, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such Services; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverage. Each insurance policy required by this Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before performance of Services commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and perform its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized cost and expense reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. Moreover, Consultant shall pass through charges by approved sub-consultants in accordance with the sub-consultant fee schedule set forth in Exhibit “B”. Compensation for each On-Call project shall be based on the specific Scope of Services, hourly rates and manhour requirements negotiated between the City and Consultant and approved by the Director of Public Works. Extra Work, as defined below, may be authorized as described below, and if authorized, shall be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates the portion of Services work completed and hours of work rendered by Consultant. The statement shall describe the portion of Services and hours of work rendered by Consultant since the initial commencement date, or since the start of subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Extra Work shall be compensated at the rates and in the manner set forth in Exhibit “B” attached hereto and incorporated herein by reference, unless a flat rate or some other form of compensation is mutually agreed upon by the parties. Consultant shall be paid for Extra Work, as defined by this Agreement, so long as they have been approved in advance by the City. If City requires Consultant to hire sub-consultants to perform Extra Work, Consultant shall be compensated therefore at the rates and in the manner set forth in Exhibit “B” attached hereto and incorporated herein by reference, unless a flat rate or some other form of compensation is mutually agreed upon by the parties. City shall have the authority to review and approve the rates of any such consultants. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents & Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. Notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose: Consultant: Lynn Capouya, Inc. 17992 Mitchell South Suite 110 Irvine, CA 92614 (949) 756-0150 (949) 756-1635 FAX Attn: Lynn Capouya President City: City of Downey Director of Public Works 11111 Brookshire Avenue Downey, CA 90241 (562) 904-7114 (562) 904-7296 FAX Attn: Edwin J. Norris Deputy Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, two business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Notice shall also be deemed made by facsimile with return confirmation. Consultant: City: City of Downey Facsimile Number (562) 904-7296 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorneys’ Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, Consultants and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees, expert witness fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City and/or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents and volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, letters, memoranda or agreements. This Agreement may only be modified by a writing signed by both Parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Venue shall be in Los Angeles County or the appropriate federal court including Los Angeles County within its boundaries. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City’s Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties, and shall not be assigned by Consultant without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Unless otherwise specified in this Agreement, any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, Consultants and subcontractors of Consultant except as otherwise specified in this Agreement. All references to City include its directors, officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No waiver, supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of the City. Consultant shall only utilize the sub-consultants set forth in Exhibit “B”. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including but not limited to the sub-consultants’ rates set forth in Exhibit “B”. SIGNATURE PAGE TO CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT CITY OF DOWNEY Lynn Capouya, Inc. “CITY” “CONSULTANT” By: By: _____ Luis H. Marquez, Mayor Lynn Capouya, President Date: ______________ Date: ________________________ Attest: ______ Kathleen L. Midstokke, City Clerk Date: ______________ Approved as to Form: ____________________ Yvette M. Abich Garcia, City Attorney Date: ______________ EXHIBIT “A” SAMPLE SCOPE OF SERVICES BASED ON REQUEST FOR STATEMENT OF QUALIFICATIONS NO. 10-01 FOR ON-CALL PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES SCOPE OF SERVICES Provide a broad range of professional Landscape Architecture services in support of and in close coordination with the City of Downey - Public Works/Engineering Division staff. These services will be provided on an as-needed basis through a Request for Proposal (RFP) basis for each specific project. Specific services may include but are not limited to the following: Master planning, analysis and design; Site analysis, feasibility studies, visual analysis, urban design plans/concept diagrams; Open space planning, analysis and design; Natural resource planning and preparation of design guidelines; Streetscape planning, analysis and design; New and replacement irrigation systems; Assistance with bid preparation (complete set of bid documents, including design, specifications and cost estimate) and contractor selection process; Provide contract and construction administration; Prepare project close-out documents, including as-built plans. The City of Downey may request project quotes for Landscape Architecture services in a “Not-to- Exceed” amount. The number of hours and hourly rates used to determine the not-to-exceed amount must be included in the proposal for each specific project. At the completion of each project, the Landscape Architectural firm may be evaluated by the City of Downey Project Manager and the evaluation will be included in the consulting firm’s file. EXHIBIT "B" SAMPLE SCHEDULE OF HOURLY RATES FEE SCHEDULE LYNN CAPOUYA INC. Classification Rate Principal $196 Project Manager $148 Irrigation Designer $117 Landscape Architect $133 Senior Staff $100 Intermediate Staff $ 90 Administration $ 63 Other Direct Costs Are Billed at Cost LCI fee schedule is valid thru June 30, 2012. Any price increases, year to year will be requested in writing 60 days before June 30 along with adequate justification such as ENR Index Costs. Our fees will be delineated in a detailed task breakdown for each project requested by the City of Downey. A sample of our format is included in the Appendix. Fees are estimated at hourly rates and may be adjusted to reflect a mutual understanding of scope as a fixed fee. Time & Material or Lump Sum. We are not familiar with sliding fees, percentages of construction costs or any other methodology for calculation of a not-to-exceed fee for a specific project. SUB-CONSULTANT RATES SUMMIT DESIGN + MANAGEMENT Architect $120 FPL & ASSOCIATES, INC. Classification Rate Project Manager/Principal $165 Principal Engineer $155 Senior Engineer $150 Associate Engineer $135 Assistant Engineer $120 Administrative $ 95 Survey Crew (2 man) $225 COYOTE NIGHTS Landscape Architect $133 EXHIBIT "C" SAMPLE SCHEDULE OF SERVICES The term of this Agreement shall be from _______________________ to ________________, unless earlier terminated as provided in this Agreement. Consultant shall complete all Services within the term of this Agreement and shall meet all other established deadlines for each respective scope-of-work tasks as follows: Scheduled Completion Task Weeks Following Notice To Proceed 1 – Existing Record/As-Built Review 1 2 – Preliminary Design 4 3 – 60% PS&E Submittal 8 4 – 90% PS&E Submittal 11 5 – 100% PS&E Submittal 13 6 – Assistance During Bid Period 17 7 – Bid Review 19 8 – Construction Support 35 9 – Project Close Out 38 CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL LANDSCAPE ARCHITECTURE SERVICES 1. PARTIES AND DATE. th This Professional Services Agreement (“Agreement”) is made and entered into this 25 day of January, 2011 by and between the City of Downey, a municipal corporation organized under the laws of the State of California, with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and Cornerstone Studios, Inc., with its principal place thth of business at 106 West 4 Street, 5 Floor, Santa Ana, CA 92701 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional landscape architectureconsulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services on an On-Call basis to assist the City with professional landscape architecture services as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant’s services shall generally consist of providing professional on-call landscape architecture services on City assessment/evaluation studies and/or capital improvement projects. A general description of the Scope of Services of the Consultant are attached hereto as Exhibit “A” and incorporated herein by this reference. The specific tasks to be provided by the Consultant may vary from project to project. Each project shall have a specific written Scope of Services agreed upon by City and Consultant, which shall be incorporated into this Agreement as if originally set forth herein, and shall replace any and all previous specific written Scope of Service that may have been previously referenced and incorporated. These tasks shall be as specified in the work order to be issued by the City to the Consultant prior to starting any call-out work. Work orders shall be in a written form, except for emergencies, in which case a verbal work order to the Consultant will suffice, provided that a written confirmation of the verbal work order, and the nature of the emergency that warranted the verbal work order, is provided within two (2) business days of the emergency verbal work order. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional landscape architecture consulting services necessary. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. To the extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement, the Agreement shall control and the Exhibits shall have no force or effect. 3.1.2 Term. This Agreement shall be effective for a period not to exceed two (2) years from the date of execution of this Agreement by the Mayor for the City. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines that may be set by City staff in carrying out the terms of this Agreement. 3.1.3 On-Call Project Terms. The execution of this Agreement by the Parties does not constitute an authorization to proceed. The services of Consultant shall commence when City, acting by and through its Director of Public Works, has issued a written Authorization to Proceed. Each project shall have a specific written scope of services and schedule agreed upon by City and consultant, prior to any Authorization to Proceed. The specific schedule to be provided by the Consultant may vary from project to project. Each schedule shall be incorporated into this Agreement as if originally set forth herein, and shall replace any and all previous schedule(s) that may have been previously referenced and incorporated. The work shall be completed as described following Consultant’s receipt of the Authorization to Proceed, exclusive of any review periods required by City. The Consultant shall have no claim for compensation for any services or work which has not been authorized by City’s Authorization to Proceed. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. For each Call-Out, a project specific Schedule of Services will be developed similar to that of Exhibit “C” - “Sample Schedule of Services”. City and Consultant will agree on the tasks, task durations and overall project schedule. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the agreed-to project specific Schedule of Services. Consultant represents and warrants that it has the professional and technical knowledge and personnel required to perform the Services in conformance with the Schedule. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance time lines to meet the Schedule. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel shall perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project at the request of the City. 3.2.5 City’s Representative. The City hereby designates its City Manager, or his/her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his/her designee. 3.2.6 Consultant’s Representative. Consultant hereby designates Don , Wilson Principal, or designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents and warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including, but not limited to all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than approved by the City’s Finance Director, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such Services; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverage. Each insurance policy required by this Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before performance of Services commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and perform its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized cost and expense reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. Moreover, Consultant shall pass through charges by approved sub-consultants in accordance with the sub-consultant fee schedule set forth in Exhibit “B”. Compensation for each On-Call project shall be based on the specific Scope of Services, hourly rates and manhour requirements negotiated between the City and Consultant and approved by the Director of Public Works. Extra Work, as defined below, may be authorized as described below, and if authorized, shall be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates the portion of Services work completed and hours of work rendered by Consultant. The statement shall describe the portion of Services and hours of work rendered by Consultant since the initial commencement date, or since the start of subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Extra Work shall be compensated at the rates and in the manner set forth in Exhibit “B” attached hereto and incorporated herein by reference, unless a flat rate or some other form of compensation is mutually agreed upon by the parties. Consultant shall be paid for Extra Work, as defined by this Agreement, so long as they have been approved in advance by the City. If City requires Consultant to hire sub-consultants to perform Extra Work, Consultant shall be compensated therefore at the rates and in the manner set forth in Exhibit “B” attached hereto and incorporated herein by reference, unless a flat rate or some other form of compensation is mutually agreed upon by the parties. City shall have the authority to review and approve the rates of any such consultants. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents & Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. Notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose: Consultant: Cornerstone Studios, Inc. th 106 West 4 Street th 5 Floor Santa Ana, CA 92701 (714) 973-2200 Attn: Don Wilson Principal City: City of Downey Director of Public Works 11111 Brookshire Avenue Downey, CA 90241 (562) 904-7114 (562) 904-7296 FAX Attn: Brian A. Ragland Assistant Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, two business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Notice shall also be deemed made by facsimile with return confirmation. Consultant: City: City of Downey Facsimile Number (562) 904-7296 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorneys’ Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, Consultants and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees, expert witness fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City and/or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents and volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, letters, memoranda or agreements. This Agreement may only be modified by a writing signed by both Parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Venue shall be in Los Angeles County or the appropriate federal court including Los Angeles County within its boundaries. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City’s Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties, and shall not be assigned by Consultant without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Unless otherwise specified in this Agreement, any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, Consultants and subcontractors of Consultant except as otherwise specified in this Agreement. All references to City include its directors, officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No waiver, supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of the City. Consultant shall only utilize the sub-consultants set forth in Exhibit “B”. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including but not limited to the sub-consultants’ rates set forth in Exhibit “B”. SIGNATURE PAGE TO CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT CITY OF DOWNEY Cornerstone Studios, Inc. “CITY” “CONSULTANT” By: By: _____ Luis H. Marquez, Mayor Don Wilson Principal Date: ______________ Date: ________________________ Attest: ______ Kathleen L. Midstokke, City Clerk Date: ______________ Approved as to Form: ____________________ Yvette M. Abich Garcia, City Attorney Date: ______________ EXHIBIT “A” SAMPLE SCOPE OF SERVICES BASED ON REQUEST FOR STATEMENT OF QUALIFICATIONS NO. 10-01 FOR ON-CALL PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES SCOPE OF SERVICES Provide a broad range of professional Landscape Architecture services in support of and in close coordination with the City of Downey - Public Works/Engineering Division staff. These services will be provided on an as-needed basis through a Request for Proposal (RFP) basis for each specific project. Specific services may include but are not limited to the following: Master planning, analysis and design; Site analysis, feasibility studies, visual analysis, urban design plans/concept diagrams; Open space planning, analysis and design; Natural resource planning and preparation of design guidelines; Streetscape planning, analysis and design; New and replacement irrigation systems; Assistance with bid preparation (complete set of bid documents, including design, specifications and cost estimate) and contractor selection process; Provide contract and construction administration; Prepare project close-out documents, including as-built plans. The City of Downey may request project quotes for Landscape Architecture services in a “Not-to- Exceed” amount. The number of hours and hourly rates used to determine the not-to-exceed amount must be included in the proposal for each specific project. At the completion of each project, the Landscape Architectural firm may be evaluated by the City of Downey Project Manager and the evaluation will be included in the consulting firm’s file. EXHIBIT "B" SAMPLE SCHEDULE OF HOURLY RATES FEE SCHEDULE CORNERSTONE STUDIOS, INC. Effective through June 30, 2012 Classification Rate Principal $ 120 Project Manager $ 100 Senior Landscape Designer $ 85 Landscape Designer $ 75 CAD Staff $ 65 Administrative $ 60 Reimbursable Expenses Mileage - prevailing Federal government rate (currently $.50/mile) Overnite Express or Federal Express Delivery CAD plotting @ $10/sheet for b/w vellum CAD plotting @ $20/sheet for color vellum Printing Color copies @ $0.50/sheet of 8-1/2” x 11” B/W copies @ $0.07/sheet of 8-1/2” x 11” Postage All presentation materials SUB-CONSULTANT RATES KFM ENGINEERING, INC. Effective through June 30, 2012 Classification Rate Office Personnel Typist, Word Processors $ 50 Technician $ 60 Design Engineer/CADD $ 90 Senior Designer $110 Engineer $120 Project Engineer $130 Senior Engineer $145 Project Manager $170 Support & Miscellaneous Costs Other Vehicles $ 0.55/MIle Copies - Black & White $ 0.10/Pg. Copies - Color $ 0.50/Pg. Plotting - Black & White $ 2.00/SF Plotting - Color and Mylar $ 4.00/SF LIN CONSULTING Effective through June 30, 2012 Classification Rate Principal $ 165 Senior Project Manager $ 155 Project Manager $ 145 Senior Engineer $ 135 Assistant Project Manager $ 125 Project Engineer $ 100 Assistant Engineer $ 80 Technical Support $ 60 Administrative Support $ 50 The cost of printing, mileage, mailing and other expenses incidental to the performance of the services are not included in the hourly rates of above listed hourly rate schedule. All charges for other direct costs and subcontracted services, if any will be billed at actual cost paid by our firm plus 10% handling. EXHIBIT "C" SAMPLE SCHEDULE OF SERVICES The term of this Agreement shall be from _______________________ to ________________, unless earlier terminated as provided in this Agreement. Consultant shall complete all Services within the term of this Agreement and shall meet all other established deadlines for each respective scope-of-work tasks as follows: Scheduled Completion Task Weeks Following Notice To Proceed 1 – Existing Record/As-Built Review 1 2 – Preliminary Design 4 3 – 60% PS&E Submittal 8 4 – 90% PS&E Submittal 11 5 – 100% PS&E Submittal 13 6 – Assistance During Bid Period 17 7 – Bid Review 19 8 – Construction Support 35 9 – Project Close Out 38 CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL LANDSCAPE ARCHITECTURE SERVICES 1. PARTIES AND DATE. th This Professional Services Agreement (“Agreement”) is made and entered into this 25 day of January, 2011 by and between the City of Downey, a municipal corporation organized under the laws of the State of California, with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and Richard Fisher Associates, with its principal place of business at 2001 East First Street, Suite 160, Santa Ana, CA 92705 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional landscape architectureconsulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services on an On-Call basis to assist the City with professional landscape architecture services as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant’s services shall generally consist of providing professional on-call landscape architecture services on City assessment/evaluation studies and/or capital improvement projects. A general description of the Scope of Services of the Consultant are attached hereto as Exhibit “A” and incorporated herein by this reference. The specific tasks to be provided by the Consultant may vary from project to project. Each project shall have a specific written Scope of Services agreed upon by City and Consultant, which shall be incorporated into this Agreement as if originally set forth herein, and shall replace any and all previous specific written Scope of Service that may have been previously referenced and incorporated. These tasks shall be as specified in the work order to be issued by the City to the Consultant prior to starting any call-out work. Work orders shall be in a written form, except for emergencies, in which case a verbal work order to the Consultant will suffice, provided that a written confirmation of the verbal work order, and the nature of the emergency that warranted the verbal work order, is provided within two (2) business days of the emergency verbal work order. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional landscape architecture consulting services necessary. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. To the extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement, the Agreement shall control and the Exhibits shall have no force or effect. 3.1.2 Term. This Agreement shall be effective for a period not to exceed two (2) years from the date of execution of this Agreement by the Mayor for the City. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines that may be set by City staff in carrying out the terms of this Agreement. 3.1.3 On-Call Project Terms. The execution of this Agreement by the Parties does not constitute an authorization to proceed. The services of Consultant shall commence when City, acting by and through its Director of Public Works, has issued a written Authorization to Proceed. Each project shall have a specific written scope of services and schedule agreed upon by City and consultant, prior to any Authorization to Proceed. The specific schedule to be provided by the Consultant may vary from project to project. Each schedule shall be incorporated into this Agreement as if originally set forth herein, and shall replace any and all previous schedule(s) that may have been previously referenced and incorporated. The work shall be completed as described following Consultant’s receipt of the Authorization to Proceed, exclusive of any review periods required by City. The Consultant shall have no claim for compensation for any services or work which has not been authorized by City’s Authorization to Proceed. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. For each Call-Out, a project specific Schedule of Services will be developed similar to that of Exhibit “C” - “Sample Schedule of Services”. City and Consultant will agree on the tasks, task durations and overall project schedule. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the agreed-to project specific Schedule of Services. Consultant represents and warrants that it has the professional and technical knowledge and personnel required to perform the Services in conformance with the Schedule. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance time lines to meet the Schedule. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel shall perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project at the request of the City. 3.2.5 City’s Representative. The City hereby designates its City Manager, or his/her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his/her designee. 3.2.6 Consultant’s Representative. Consultant hereby designates Richard Fisher, President or designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents and warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including, but not limited to all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than approved by the City’s Finance Director, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such Services; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverage. Each insurance policy required by this Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before performance of Services commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and perform its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized cost and expense reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”B” attached hereto and incorporated herein by reference. Moreover, Consultant shall pass through charges by approved sub-consultants in accordance with the sub-consultant fee schedule set forth in Exhibit “B”. Compensation for each On-Call project shall be based on the specific Scope of Services, hourly rates and manhour requirements negotiated between the City and Consultant and approved by the Director of Public Works. Extra Work, as defined below, may be authorized as described below, and if authorized, shall be compensated at the rates and manner set forth in this Agreement. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates the portion of Services work completed and hours of work rendered by Consultant. The statement shall describe the portion of Services and hours of work rendered by Consultant since the initial commencement date, or since the start of subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Extra Work shall be compensated at the rates and in the manner set forth in Exhibit “B” attached hereto and incorporated herein by reference, unless a flat rate or some other form of compensation is mutually agreed upon by the parties. Consultant shall be paid for Extra Work, as defined by this Agreement, so long as they have been approved in advance by the City. If City requires Consultant to hire sub-consultants to perform Extra Work, Consultant shall be compensated therefore at the rates and in the manner set forth in Exhibit “B” attached hereto and incorporated herein by reference, unless a flat rate or some other form of compensation is mutually agreed upon by the parties. City shall have the authority to review and approve the rates of any such consultants. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents & Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. Notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose: Consultant: Richard Fisher Associates 2001 East First Street Suite 160 Santa Ana, CA 92705 (714) 245-9270 (714) 245-9275 FAX Attn: Richard Fisher President City: City of Downey Director of Public Works 11111 Brookshire Avenue Downey, CA 90241 (562) 904-7114 (562) 904-7296 FAX Attn: Brian A. Ragland Assistant Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, two business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Notice shall also be deemed made by facsimile with return confirmation. Consultant: City: City of Downey Facsimile Number (562) 904-7296 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorneys’ Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, Consultants and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees, expert witness fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City and/or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents and volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, letters, memoranda or agreements. This Agreement may only be modified by a writing signed by both Parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Venue shall be in Los Angeles County or the appropriate federal court including Los Angeles County within its boundaries. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City’s Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties, and shall not be assigned by Consultant without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Unless otherwise specified in this Agreement, any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, Consultants and subcontractors of Consultant except as otherwise specified in this Agreement. All references to City include its directors, officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No waiver, supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of the City. Consultant shall only utilize the sub-consultants set forth in Exhibit “B”. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including but not limited to the sub-consultant’s rates set forth in Exhibit “B”. SIGNATURE PAGE TO CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT CITY OF DOWNEY Richard Fisher Associates “CITY” “CONSULTANT” By: By: _____ Luis H. Marquez, Mayor Richard Fisher, President Date: ______________ Date: ________________________ Attest: ______ Kathleen L. Midstokke, City Clerk Date: ______________ Approved as to Form: ____________________ Yvette M. Abich Garcia, City Attorney Date: ______________ EXHIBIT “A” SAMPLE SCOPE OF SERVICES BASED ON REQUEST FOR STATEMENT OF QUALIFICATIONS NO. 10-01 FOR ON-CALL PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES SCOPE OF SERVICES Provide a broad range of professional Landscape Architecture services in support of and in close coordination with the City of Downey - Public Works/Engineering Division staff. These services will be provided on an as-needed basis through a Request for Proposal (RFP) basis for each specific project. Specific services may include but are not limited to the following: Master planning, analysis and design; Site analysis, feasibility studies, visual analysis, urban design plans/concept diagrams; Open space planning, analysis and design; Natural resource planning and preparation of design guidelines; Streetscape planning, analysis and design; New and replacement irrigation systems; Assistance with bid preparation (complete set of bid documents, including design, specifications and cost estimate) and contractor selection process; Provide contract and construction administration; Prepare project close-out documents, including as-built plans. The City of Downey may request project quotes for Landscape Architecture services in a “Not-to- Exceed” amount. The number of hours and hourly rates used to determine the not-to-exceed amount must be included in the proposal for each specific project. At the completion of each project, the Landscape Architectural firm may be evaluated by the City of Downey Project Manager and the evaluation will be included in the consulting firm’s file. EXHIBIT "B" SAMPLE SCHEDULE OF HOURLY RATES FEE SCHEDULE RICHARD FISHER ASSOCIATES -LANDSCAPE ARCHITECTS Valid Through June 30, 2012 (Rates subject to a 5% escalation clause each year thereafter) ClassificationRate Principal Landscape Architect $145 Project Manager $110 Senior Designer $ 87 CADD Operator $ 85 Word Processor $ 60 Reimbursables at cost plus 15% Sub Consultants at cost plus 15% Milieage at $0.50 (or equivalent to the IRS Standard Mileage Rate) Professional Fees will be proposed for all of the types of projects listed in the RFQ’s Scope of Services on a Fixed Fee basis, with the exception of Contract Administration and Construction Administration, and Prepare Project Close-out Documents, including As-built Plans, which will be proposed on a Time & Materials basis. The following Fee Schedule will be the basis of both forms of Professional Fees. SUB-CONSULTANT RATES D. D. PAGANO, INC. - IRRIGATION CONSULTANT ClassificationRate Principal $135 Senior Staff $ 95 - $110 Design Staff $ 70 - $ 95 Clerical $ 60 EXHIBIT "C" SAMPLE SCHEDULE OF SERVICES The term of this Agreement shall be from _______________________ to ________________, unless earlier terminated as provided in this Agreement. Consultant shall complete all Services within the term of this Agreement and shall meet all other established deadlines for each respective scope-of-work tasks as follows: Scheduled Completion Task Weeks Following Notice To Proceed 1 – Existing Record/As-Built Review 1 2 – Preliminary Design 4 3 – 60% PS&E Submittal 8 4 – 90% PS&E Submittal 11 5 – 100% PS&E Submittal 13 6 – Assistance During Bid Period 17 7 – Bid Review 19 8 – Construction Support 35 9 – Project Close Out 38