HomeMy WebLinkAbout03. Cash Contract S.S. 615 Accept-Approve Final Construction
AGENDA MEMO
DATE:
January 25, 2011
TO:
Mayor and Members of the City Council
FROM:
Office of the City Manager
By: John Oskoui, P.E., Director of Public Works
SUBJECT:CASH CONTRACT NO. S.S. 615 - ON-CALL CONTRACT FOR STREET
AND CONCRETE REPAIRS AND MINOR PUBLIC WORKS
IMPROVEMENTS - ACCEPT AND APPROVE FINAL CONSTRUCTION
CONTRACT
RECOMMENDATION:
1. That the City Council accept the improvements constructed under Cash Contract
No. S.S. 615, and approve the final construction contract amount of $444,768.33,
and;
2. Appropriate $88,735.45 in Gas Tax funds for the Project.
BACKGROUND
On May 12, 2009, the City Council approved plans and specifications for Cash Contract
No. S.S. 615, for on-call street and concrete repairs and minor public works
improvements at various locations.
On July 28, 2009, the City Council awarded Cash Contract No. S.S. 615 to All American
Asphalt, Incorporated, for on-call street and concrete repairs and minor public works
improvements. At the time of the award of the contract, the City Council approved an
anticipated project construction budget of $393,041, consisting of $200,000 in Gas Tax
funding and $193,041 in TDA Article III funding, which were included in the
FY 2009/2010 Capital Improvement Program.
The City Council action also approved a one-year contract duration that would
commence from the date provided in a written notice to proceed to All American
Asphalt, Incorporated, with the option for staff to renew the contract for up to two one-
year periods, should the City and All American Asphalt, Incorporated agree. The first
project written notice to proceed was issued on August 17, 2009, therefore, the end of
the first year’s contract was August 16, 2010.
DISCUSSION:
The work completed during Fiscal Year 2009/2010 included the completion of concrete
and minor street improvements at the following locations:
Discovery Sports Complex – Construction of five (5) pedestrian walkways
across the parking lot bioswale;
CITY OF DOWNEY, CALIFORNIA
Mayor and Members of the City Council
Cash Contract No. S.S. 615 – On-Call Contract for Street and Concrete Repairs and Minor
Public Works Improvements
January 25, 2011
Page2
Florence Avenue (various locations) – Reconstruction of a masonry retaining
wall and construction of new sidewalk, ramps, irrigation and landscaping on the
south side of Florence Avenue between Newville Avenue and Lesterford
Avenue as well as the repair of existing damaged curb and gutter and sidewalk
along other areas of Florence Avenue and on nearby residential streets;
Rives Avenue (various locations) – Construction of new sidewalk and ramps on
the west side of Rives Avenue between Burns Avenue and Adwen Street as well
as the repair of existing damaged curb and gutter and sidewalk on nearby
residential streets.
The total cost of the project during Fiscal Year 2009/2010 was $435,594.78. Of this
amount, $288,735.45 was charged to Gas Tax funds and $146,859.33 was charged to
TDA Article III funds. The Gas Tax project charges for Fiscal Year 2009/2010 exceeded
the budgeted amount by $88,735.45. However, $46,181.67 in TDA Article III funds
were still available at the end of the fiscal year.
During the fiscal year 2010/2011 budgeting process, an additional $400,000 of Gas Tax
funding and an additional $242,373 of TDA Article III funding was added to the two
Project Accounts. This brought the total Gas Tax Project funding to $600,000 and the
total TDA Article III Project funding to $435,414.
On July 8, 2010, All American Asphalt was directed to begin the “Southerly Call-Out”
with the last scheduled working day of August 6. The work completed for this call-out
included:
Vicinity of Golden Park – Repair of existing damaged curb and gutter and
sidewalk, construction of new curb ramps, and trimming, pruning and removal of
street trees as necessary on various residential streets in the vicinity of Golden
Park;
Discovery Sports Complex - The installation of eight (8) speed humps within the
parking lot.
Upon conclusion of this phase of work, All American Asphalt, Inc. indicated that they did
not wish to exercise the option to extend the contract for an additional year.
Mayor and Members of the City Council
Cash Contract No. S.S. 615 – On-Call Contract for Street and Concrete Repairs and Minor
Public Works Improvements
January 25, 2011
Page3
FINANCIAL IMPACT:
The total project cost is $567,037, which includes the cost of construction, design,
construction engineering, materials testing, contract administration and inspection
services. Sufficient funding, including the $88,735.45 Gas Tax requested appropriation
for FY 2009/2010, is available for this project, as detailed in the following table:
CONSTRUCTION CONTRACT COST SUMMARY
DescriptionAmount
Base Contract Amount $444,767.54
TOTAL CONSTRUCTION CONTRACT COST $444,767.54
TOTAL PROJECT COST SUMMARY
DescriptionAmount
Construction Contract Cost $444,767.54
Design, Construction Engineering, Material Testing, Contract
Administration and Inspection Services $122,269.46
TOTAL PROJECT COST: $567,037.00
PROJECT FUNDING
Account. No.Gas Tax FundGrants (TDA) FundTotal
26-1-6615$600,000 $ 600,000
25-1-6607$435,414 $ 435,414
TOTAL PROJECT FUNDING: $ 1,035,414
AVAILABLE BALANCE: $ 468,377
ADDITIONAL APPROPRIATION FOR FISCAL YEAR 2009/2010 <$88,735.45>
FUNDING SURPLUS $379,641.55
S:\AgendaMemosCC2011\01-11-11\SS615 Accept and Approve