HomeMy WebLinkAbout07. Emergency Services Manager Agreement
AGENDA MEMO
DATE:
November 23, 2010
TO:
Mayor and Members of the City Council
FROM:
Gerald M. Caton
City Manager
SUBJECT:Employment Agreement for Emergency Services Manager
RECOMMENDATION
That the City Council approve the attached resolution:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY, CALIFORNIA
APPROVING AN EMPLOYMENT AGREEMENT BETWEEN THE CITY OF DOWNEY
AND MR. MARK SAUTER
DISCUSSION
I am requesting that the City Council approve an employment agreement between the City
of Downey and Mr. Mark Sauter. The employment agreement stipulates that Mr. Sauter
will serve as Emergency Services Manager from January 1, 2011 to December 31, 2011.
Mr. Sauter has served in the capacity of Deputy City Manager/Public Safety Emergency
Operations Chief for the past two years and was the City’s Fire Chief for the prior eight
and one-half years. He first came to work for the City in 1979 as a Fire Fighter.
The City Council created the position of Deputy City Manager/Public Safety Emergency
Operations Chief after a City-wide boil water order was issued by the State of California in
late September, 2008, following a laboratory reporting of false positive tests for coliform
bacteria in the City’s water system. This episode exposed several major emergency
management problems within the City’s administration, including the inability to properly
communicate important crisis information to the public in a timely manner. The City
Council directed that these problems be quickly solved.
During the past two years, Mr. Sauter has done an excellent job implementing changes to
the City’s Emergency Management Program. Attached you will find a list of accomplish-
ments he has achieved. I am especially pleased with Mr. Sauter’s communication with the
public on how to prepare for emergencies. His efforts have included an ongoing series of
emergency preparedness articles in our local newspaper.
Given the current City’s large budget deficit, I reluctantly recommended during this year’s
budget process that the Council only fund the Deputy City Manager/Public Safety
Emergency Operations Chief’s position through the end of the calendar year. An
additional $50,000 was allocated for emergency preparedness administration for the
remainder of the fiscal year.
CITY OF DOWNEY, CALIFORNIA
With the elimination of the Deputy City Manager/Public Safety Emergency Operations
Chief’s position, Mr. Sauter is scheduled to end his City employment on December 31,
2010. In order to retain Mr. Sauter’s expertise in Emergency Services for an additional
year, I am recommending that his employment status be changed from full-time to part-
time and his position title be modified to Emergency Services Manager. The attached
agreement will implement these changes. If approved, this new position will be reporting
directly to the Chief of Police.
FISCAL IMPACT
The cost of the twelve month proposed agreement will be $100,000. There are sufficient
budgeted funds in the Emergency Management Account (10-1260) to fund this part-time
position through the end of the current fiscal year.
For the twelve month period of the proposed agreement, the City will save over $200,000
from the prior fiscal year’s budgeted position for Deputy City Manager/Public Safety
Emergency Operations Chief.
Emergency Management Accomplishments
November, 2010
City Operations
Developed “Team” approach for planning and managing City incidents and
events
Evaluated City Staff training needs and hosted necessary training courses
Continued Downey Operations Committee (DOC)
Expanded role of DOC to include planning for City exercises and events
Submitted Hazard Mitigation Plan for final approval
Researched and implemented reverse 911 system with citizen “opt-in”
Utilize reverse 911 system for city employee communications
Followed-up on August, 2010, City Hall Complex power outage problems
Followed-up on suspicious odor/nuisance problem with South Gate refinery
Implemented use of Incident Command System for non-emergency events
Planned, organized, raised funds for 2009 & 2010 Fourth of July Celebration
Developed working relationship with Downey Unified School District
Organized and Operated City-wide Red Cross fundraiser for Haiti earthquake
relief
Utilized City Theater for community distribution events
Command and Control
Served as Incident Commander (IC) for 2009 and 2010 Fourth of July
Celebrations
Served as IC for 2009 and 2010 flu vaccination clinics (5)
Lead City Department Efforts
Annual Great Shake-out Exercise (2009 & 2010)
Included DPD and PW departments in earthquake scenario exercises
Implemented city-wide assessment exercise utilizing City operations staff
Developed new evacuation procedures with command and control measures
City Committee Work
Served as City staff representative for Emergency Preparedness Committee
(EPC)
Improved and expanded role of EPC in community
Increased attendance at EPC meetings
Developed unique, bilingual Downey emergency preparedness brochures
(English/Spanish)
Influenced EPC members to take “ambassador” role in public education
Participated in 2009 &2010 Kidsday, Street Faire, Emergency Preparedness Fair
Presented EP information with EPC and CERT members to neighborhood watch
groups
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
CALIFORNIA APPROVING AN EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF DOWNEY AND MARK SAUTER
WHEREAS,
Mr. Mark Sauter currently serves as Deputy City Manager/Public Safety
Emergency Operations Chief; and
WHEREAS,
Mr. Sauter’s employment with the City is scheduled to end on December
31, 2010; and
WHEREAS,
the City wishes to retain Mr. Sauter to manage the City’s Emergency
Services for an additional year.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1.
The Employment Agreement Between the City of Downey and Mr. Mark
Sauter, attached hereto as Exhibit “A”, is hereby approved as to form and content.
SECTION 2.
The City Manager is authorized to execute the Employment Agreement on
behalf of the City.
SECTION 3.
The City Clerk shall certify the adoption of this Resolution.
APPROVED AND ADOPTED
this day of , 2010.
________________________________
ANNE M. BAYER, Mayor
ATTEST:
___________________________________
KATHLEEN L. MIDSTOKKE, City Clerk
Resolution No.__________
PAGE TWO
I HEREBY CERTIFY
that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the day of , 2010, by the
following vote, to wit:
APPROVED AND ADOPTED
thisday of , 2010.
AYES: Council Members:
NOES: Council Member:
ABSENT: Council Member:
ABSTAIN: Council Member:
___________________________________
KATHLEEN L. MIDSTOKKE, City Clerk
EMPLOYMENT AGREEMENT BETWEEN THE
CITY OF DOWNEY AND MR. MARK SAUTER
WHEREAS,Mr. Mark Sauter currently serves as Deputy City Manager/Public
Safety Emergency Operations Chief; and
WHEREAS, Mr. Sauter’s employment with the City is scheduled to end on
December 31, 2010; and
WHEREAS, the City wishes to retain Mr. Sauter to manage the City’s Emergency
Services for an additional year.
The City hereby agrees to employ Mr. Sauter commencing on January 2, 2011
as a part-time employee of the City of Downey under the following conditions:
1. Mr. Sauter will serve as Emergency Services Manager.
2. Mr. Sauter will continue to direct the City’s emergency management
preparation working under the direction of the Chief of Police.
3. Mr. Sauter will be paid an hourly rate of $91.50 and be classified as a part-
time employee of the City.
4. In accordance with regulations of the Public Employee Retirement System,
Mr. Sauter will work no more than 960 hours per fiscal year (defined as the twelve
month period commencing on July 1 and ending on June 30) under this contract.
5. This agreement will expire no later than December 31, 2011. Furthermore,
either party may terminate this agreement without cause by providing ten (10) days
written notice to the other party.
_______________________________ __________________________________
Mark Sauter Date Gerald M. Caton, City Manager Date
APPROVED AS TO FORM:
Charles S. Vose, City Attorney