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HomeMy WebLinkAbout06. GK & Associates, On-Call Inspection AGENDA MEMO DATE: October 26, 2010 TO: Mayor and Members of the City Council FROM: Office of the City Manager By: John Oskoui, P.E., Director of Public Works SUBJECT: PROFESSIONAL ON-CALL CONSTRUCTION INSPECTION SERVICES AGREEMENT – EXECUTE PROFESSIONAL SERVICES AGREEMENTS RECOMMENDATION: That the City Council authorize the Mayor to execute Professional Services Agreements with GK & Associates, Winzler & Kelly and CivilSource, Inc. for On-Call Construction Inspection Services for a period of up to two years. BACKGROUND: The City has used on-call construction inspection services to augment City inspection staff on major capital improvement projects and for the inspection of miscellaneous improvements completed within the public right of way by property owners, other agencies or private companies, via the permitting process. Currently, the City has no Public Works Construction Inspectors on-staff and, therefore, is required to contract with consulting firms for these services. Over the past six years, the City has utilized the services of Willdan Engineering for this service. Due to the pending expiration of this agreement at the end of October 2010, staff prepared a Request for Proposals (RFP) for On-Call Construction Inspection Services in order to continue receiving these services at competitive rates. DISCUSSION: On September 10, 2010, the City distributed the RFP to the following eight firms: Savannah Tech CivilSource Harris & Associates Winzler & Kelly Willdan Engineering Onward Engineering GK & Associates CBM Consulting, Inc. Proposals were received from seven of the firms on September 30, 2010. Based on a review of the proposals, GK & Associates, Winzler & Kelly and CivilSource, Inc. were rated as the three highest among the seven firms based on qualifications, the firms’ inspectors’ experience relative to various upcoming City projects (i.e., Lakewood Boulevard Phase 3A, Downey Avenue Pavement Rehabilitation, Citywide Residential Pavement Rehabilitation and Slurry Seal, etc.) understanding of the services to be provided, references and cost effectiveness. CITY OF DOWNEY, CALIFORNIA Mayor and Members of the City Council On-Call Construction Inspection Services October 26, 2010 Page 2 The Professional Services Agreements with GK & Associates, Winzler & Kelly and CivilSource, Inc. are attached. The execution of the attached agreements will establish agreements with each of these three firms for a period of up to two years. FINANCIAL IMPACT: The cost for public works inspection services to be provided by GK & Associates, Winzler & Kelly and CivilSource, Inc. will be billed at $75 to $110 per hour, depending on the classification of the particular inspector being utilized. On-call construction inspection for City capital improvement projects is charged directly to the specific project. Other costs are recovered through inspection fees charged for permit jobs within the public right of way. Attachments: “A” – GK & Associates Professional Services Agreement “B” – Winzler & Kelly Professional Services Agreement “C” – CivilSource, Inc. Professional Services Agreement S:\AgendaMemosCC2010\10-26-10\On-Call Construction Inspection Services Agreement 2 ATTACHMENT “A” CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Professional Services Agreement (“Agreement”) is made and entered into this day of 2010 by and between the City of Downey, a municipal corporation organized under the laws of the State of California, with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and GK & Associates, with its principal place of business at 3333 Brea Canyon Road, Suite 120 Diamond Bar, CA 91765 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Engineering consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services for on-call public works inspection as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Engineeringconsulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. To the extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement, the Agreement shall control and the Exhibits shall have no force or effect. 3.1.2 Term. The term of this Agreement shall be from October 26, 2010, to October 26, 2012, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines that may be set by City staff in carrying out the terms of this Agreement. 3 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference (“Schedule”). Consultant represents and warrants that it has the professional and technical knowledge and personnel required to perform the Services in conformance with the Schedule. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner.Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance time lines to meet the Schedule. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel shall perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the services or a threat to the safety of persons or property, shall be promptly removed from providing the services at the request of the City. 3.2.5 City’s Representative. The City hereby designates its City Manager, or his/her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his/her designee. 3.2.6 Consultant’s Representative. Consultant hereby designates Ghazala , Khan or designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and 4 attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents and warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including, but not limited to all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the 5 performance of this Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than approved by the City’s Finance Director, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such Services; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by 6 the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverage. Each insurance policy required by this Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before performance of Services commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and perform its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, 7 bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized cost and expense reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “B” attached hereto and incorporated herein by reference.In no event shall the total compensation, including authorized cost and expense reimbursements, exceed the cost as determined by the hours expended multiplied by the applicable hourly rate(s) set forth in Exhibit “B”. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates the portion of Services work completed and hours of work rendered by Consultant. The statement shall describe the portion of Services and hours of work rendered by Consultant since the initial commencement date, or since the start of subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720 etseq. and 1770 etseq., as well as California Code of Regulations, Title 8, Section 16000 etseq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All 8 such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents & Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. Notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose: Consultant:GK & Associates 3333 Brea Canyon Road, Suite 120 Diamond Bar, CA 91765 Attn: Ghazala Khan Principal City:City of Downey 11111 Brookshire Avenue Downey, CA 90241 Attn: Edwin J. Norris Deputy Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, two business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 9 Notice shall also be deemed made by facsimile with return confirmation. Consultant: (909) 595-1314 FAX City: City of Downey Facsimile Number (562) 904-7296 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorneys’ Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its 10 officials, officers, employees, agents, Consultants and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees, expert witness fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City and/or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents and volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, letters, memoranda or agreements. This Agreement may only be modified by a writing signed by both Parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Venue shall be in Los Angeles County or the appropriate federal court including Los Angeles County within its boundaries. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City’s Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties, and shall not be assigned by Consultant without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Unless otherwise specified in this Agreement, any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, Consultants and subcontractors of Consultant except as otherwise specified in this Agreement. All references to City include its directors, officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference 11 only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No waiver, supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 12 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of the City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7 Disadvantaged Business Enterprise (DBE)/Underutilized Disadvantaged Business Enterprise (UDBE) 3.7.1 DBE Utilization. DBEs and other small businesses are strongly encouraged to participate in the performance of the work authorized through this agreement. Consultant should ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. Consultant shall not discriminate on the basis of race, color, national origin or sex in the award and performance of subcontracts. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP). A certified DBE may participate as a prime consultant or subconsultant. A DBE must perform a commercially useful function pursuant to 49 CFR26.55; that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work. Underutilized Disadvantaged Business Enterprises (UDBEs) (African Americans, Native Americans, Asian-Pacific Americans and Women) are particularly encouraged to participate in the performance of the work authorized through this agreement and UDBE participation will be counted toward the 6% goal for this contract. 13 SIGNATURE PAGE TO CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT CITY OF DOWNEY GK & Associates “CITY” “CONSULTANT” By: ____________________________ By: Anne M. Bayer, Mayor Attest: __________________________________ Kathleen L. Midstokke, City Clerk Approved as to Form: __________________________________ Charles S. Vose, City Attorney 14 EXHIBIT “A” SCOPE OF SERVICES The scope of services to be rendered under this contract, in general, will include the following duties and responsibilities: A.Resident Project Representative Inspect City public works projects such as grading and paving, water, sewers, storm drains, street lighting, landscaping and irrigation, traffic signals and lighting and other City construction projects. Serve as the City’s representative and liaison with the Contractor during the construction phase of the project to ensure that the construction conforms to the plans, specifications and contract documents. As a member of the construction team, perform all duties in a manner that will promote the progress of the work. Become thoroughly familiar with the Plans and Specifications as they apply to the work to be inspected. Communicate with City staff, consulting Engineer and/or Architect, and Contractor to resolve construction issues and problems. Review construction progress schedules and Contractor’s schedule of values. Attend job conferences. Prepare written agenda and meeting minutes, if requested by City. Review written correspondence regarding clarification to the Plans and Specifications and prepare written responses if requested by City. Review the Contractor’s submittals and shop drawings, if requested by City. Conduct daily observations of the work in progress. Review construction traffic control to ensure compliance with applicable codes and standards, including the California Manual of Uniform Traffic Control Devices (CAMUTCD) and Work Area Traffic Control Handbook (WATCH). Coordinate Deputy (Special) Inspection if required for project. Approve materials usedand the quality of workmanship that meet the contract requirements notwithstanding the purview and authority of the consulting Engineer and/or 15 Architect, City’s Fire Inspector, Building Inspector, or Deputy Inspector (construction materials testing and special inspection), or other regulatory authorities having jurisdiction. Be capable of immediately recognizing if the work being inspected conforms to the contract requirements. Anticipate problems in advance of their occurrence. Recognize unacceptable work in its early stages and promptly report it to the Contractor. Issue verbal instructions to Contractor relative to non-compliance, safety violations, etc. Issue written instructions to Contractor regarding routine matters or confirming verbal instructions to the Contractor. Prepare Daily Inspection Record (Inspector’s Log or Diary) documenting the contractor’s workforce, material and equipment delivered or used, a summary of construction activities, quantities of pay items, field problems, disputes or claims, and settlements, agreements or directions given to the Contractor. Prepare Weekly Statement of Working Days documenting the construction progress, time of completion, delays and time extensions. Prepare a photo journal of construction progress. Prepare construction quantity estimates, review Contractor’s payment requests and verify quantities of completed work for progress payments to Contractor. Verify and sign Contractor’s daily extra work reports documenting force account (time and materials) work. On projects involving federal funds, conduct labor compliance interviews with the contractor’s workforce and record information on forms provided by City and verify compliance with federal trainee and apprenticeship requirements as applicable. Review contract closeout items furnished by Contractor, as may be required by project specifications. Conduct pre-final inspection and prepare written Punch List documenting incomplete or corrective work. Conduct final inspection to verify that all items on the Punch List have been completed or corrected and make recommendations to City concerning acceptance. Resolve change order requests or disputes as work progresses. Ensure compliance with APWA Greenbook and Caltrans standard plans and specifications as applicable. Ensure contractor compliance with regard to keeping accurate and up-to-date red-lined as- constructed drawings. 16 Interface with Engineering Division staff to coordinate the review of submittals and shop drawings and responding to Requests for Information (RFIs). Verify compliance with Best Management Practices (BMPs) during construction. B.Public Works Permit Inspector Maintain records and conduct water quality inspections or investigations at construction, commercial, and industrial sites with the goal of eliminating the discharge of contaminated runoff. Issues notices, letters, and reports to support permit requirements or document violations. Collects storm, runoff, or waste water samples for laboratory analysis. Interacts with the public in a professionally, even during difficult inspections and investigations. Reviews plans and specifications for compliance with City public works standards including grading, street improvements, underground utility and encroachment permits. Conduct field surveys, respond to residents complaints related to street, sidewalk, curb and gutter deficiencies and difficulties with contractor activities. Collect and analyze data, write inspection reports and provide information to the public. Inspect permit projects such as grading and paving, water, sewers, storm drains, street lighting, irrigation and landscaping, traffic signals and other permitted construction. Arrange for field and laboratory testing of construction materials and evaluates test results to determine compliance with specifications and general acceptability of materials. Review public and private construction work at various stages for compliance with approved plans, specifications, and City and regulatory requirements. Observe traffic controls to ensure public safety, compliance with the WATCH/CAMUTCD Manuals and City-reviewed traffic control plans. Supervise to ensure that survey staking is performed correctly, necessary agency permits are obtained, and that work sites are properly secured and safe. Monitor public right-of-way construction and encroachment permits. Facilitate the construction process by attending pre-construction/grading conferences with developers, contractors and homeowners, then conveying information regarding acceptable methods, materials, specifications and codes. Coordinates the scheduling of work among developers, contractors and City staff. 17 Maintain daily inspection logs and records the progress of permit construction projects, including testing results, materials and related records required by other regulatory agencies. Prepare progress reports and final estimates for City-contracted construction projects. Verify compliance with BMPs. 18 EXHIBIT “B” SCHEDULE OF SERVICES The schedule of services to be rendered shall be in accordance with the schedule of the task or project as applicable. 19 EXHIBIT “C” COMPENSATION Consultant shall receive rate-based compensation, including authorized cost and expense reimbursement, for all Services rendered under this Agreement at the rates set forth below. DescriptionUnitUnitCost Resident Project Representative 1 Hour $85 Public Works Permit Inspector 1 Hour $75 20 ATTACHMENT “B” CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Professional Services Agreement (“Agreement”) is made and entered into this ______ day of 2010 by and between the City of Downey, a municipal corporation organized under the laws of the State of California, with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and Winzler & Kelly, with its principal place of business at 400 N. Tustin Avenue, Suite 230 Santa Ana, CA 92705 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Engineering consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services for on-call public works inspection as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Engineeringconsulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. To the extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement, the Agreement shall control and the Exhibits shall have no force or effect. 3.1.2 Term. The term of this Agreement shall be from October 26, 2010, to October 26, 2012, unless earlier terminated as provided herein. Consultant shall complete the 21 Services within the term of this Agreement, and shall meet any other established schedules and deadlines that may be set by City staff in carrying out the terms of this Agreement. 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference (“Schedule”). Consultant represents and warrants that it has the professional and technical knowledge and personnel required to perform the Services in conformance with the Schedule. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner.Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance time lines to meet the Schedule. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel shall perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the services or a threat to the safety of persons or property, shall be promptly removed from providing the services at the request of the City. 3.2.5 City’s Representative. The City hereby designates its City Manager, or his/her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his/her designee. 22 3.2.6 Consultant’s Representative. Consultant hereby designates Jeff M. , Cooper or designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents and warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including, but not limited to all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has 23 secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than approved by the City’s Finance Director, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such Services; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. 24 (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverage. Each insurance policy required by this Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before performance of Services commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 25 3.2.11 Safety. Consultant shall execute and perform its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized cost and expense reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “B” attached hereto and incorporated herein by reference.In no event shall the total compensation, including authorized cost and expense reimbursements, exceed the cost as determined by the hours expended multiplied by the applicable hourly rate(s) set forth in Exhibit “B”. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates the portion of Services work completed and hours of work rendered by Consultant. The statement shall describe the portion of Services and hours of work rendered by Consultant since the initial commencement date, or since the start of subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720 etseq. and 1770 etseq., as well as California Code of Regulations, Title 8, Section 16000 etseq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the 26 Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents & Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. Notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose: Consultant:Winzler & Kelly 400 N. Tustin Avenue, Suite 230 Santa Ana, CA 92705 Attn: Jeff M. Cooper Principal-in-Charge 27 City:City of Downey 11111 Brookshire Avenue Downey, CA 90241 Attn: Edwin J. Norris Deputy Director of Public Works Such notice shall be deemed made when personally delivered or when mailed, two business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Notice shall also be deemed made by facsimile with return confirmation. Consultant: (714) 973-2263 FAX City: City of Downey Facsimile Number (562) 904-7296 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 28 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorneys’ Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, Consultants and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees, expert witness fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City and/or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents and volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, letters, memoranda or agreements. This Agreement may only be modified by a writing signed by both Parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Venue shall be in Los Angeles County or the appropriate federal court including Los Angeles County within its boundaries. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City’s Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties, and shall not be assigned by Consultant without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. 29 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Unless otherwise specified in this Agreement, any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, Consultants and subcontractors of Consultant except as otherwise specified in this Agreement. All references to City include its directors, officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No waiver, supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to 30 initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of the City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7 Disadvantaged Business Enterprise (DBE)/Underutilized Disadvantaged Business Enterprise (UDBE) 3.7.1 DBE Utilization. DBEs and other small businesses are strongly encouraged to participate in the performance of the work authorized through this agreement. Consultant should ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. Consultant shall not discriminate on the basis of race, color, national origin or sex in the award and performance of subcontracts. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP). A certified DBE may participate as a prime consultant or subconsultant. A DBE must perform a commercially useful function pursuant to 49 CFR26.55; that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work. Underutilized Disadvantaged Business Enterprises (UDBEs) (African Americans, Native Americans, Asian-Pacific Americans and Women) are particularly encouraged to participate in the performance of the work authorized through this agreement and UDBE participation will be counted toward the 6% goal for this contract. 31 SIGNATURE PAGE TO CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT CITY OF DOWNEY Winzler & Kelly “CITY” “CONSULTANT” By: ____________________________ By: Anne M. Bayer, Mayor Attest: __________________________________ Kathleen L. Midstokke, City Clerk Approved as to Form: __________________________________ Charles S. Vose, City Attorney 32 EXHIBIT “A” SCOPE OF SERVICES The scope of services to be rendered under this contract, in general, will include the following duties and responsibilities: A.Resident Project Representative Inspect City public works projects such as grading and paving, water, sewers, storm drains, street lighting, landscaping and irrigation, traffic signals and lighting and other City construction projects. Serve as the City’s representative and liaison with the Contractor during the construction phase of the project to ensure that the construction conforms to the plans, specifications and contract documents. As a member of the construction team, perform all duties in a manner that will promote the progress of the work. Become thoroughly familiar with the Plans and Specifications as they apply to the work to be inspected. Communicate with City staff, consulting Engineer and/or Architect, and Contractor to resolve construction issues and problems. Review construction progress schedules and Contractor’s schedule of values. Attend job conferences. Prepare written agenda and meeting minutes, if requested by City. Review written correspondence regarding clarification to the Plans and Specifications and prepare written responses if requested by City. Review the Contractor’s submittals and shop drawings, if requested by City. Conduct daily observations of the work in progress. Review construction traffic control to ensure compliance with applicable codes and standards, including the California Manual of Uniform Traffic Control Devices (CAMUTCD) and Work Area Traffic Control Handbook (WATCH). Coordinate Deputy (Special) Inspection if required for project. Approve materials usedand the quality of workmanship that meet the contract requirements notwithstanding the purview and authority of the consulting Engineer and/or 33 Architect, City’s Fire Inspector, Building Inspector, or Deputy Inspector (construction materials testing and special inspection), or other regulatory authorities having jurisdiction. Be capable of immediately recognizing if the work being inspected conforms to the contract requirements. Anticipate problems in advance of their occurrence. Recognize unacceptable work in its early stages and promptly report it to the Contractor. Issue verbal instructions to Contractor relative to non-compliance, safety violations, etc. Issue written instructions to Contractor regarding routine matters or confirming verbal instructions to the Contractor. Prepare Daily Inspection Record (Inspector’s Log or Diary) documenting the contractor’s workforce, material and equipment delivered or used, a summary of construction activities, quantities of pay items, field problems, disputes or claims, and settlements, agreements or directions given to the Contractor. Prepare Weekly Statement of Working Days documenting the construction progress, time of completion, delays and time extensions. Prepare a photo journal of construction progress. Prepare construction quantity estimates, review Contractor’s payment requests and verify quantities of completed work for progress payments to Contractor. Verify and sign Contractor’s daily extra work reports documenting force account (time and materials) work. On projects involving federal funds, conduct labor compliance interviews with the contractor’s workforce and record information on forms provided by City and verify compliance with federal trainee and apprenticeship requirements as applicable. Review contract closeout items furnished by Contractor, as may be required by project specifications. Conduct pre-final inspection and prepare written Punch List documenting incomplete or corrective work. Conduct final inspection to verify that all items on the Punch List have been completed or corrected and make recommendations to City concerning acceptance. Resolve change order requests or disputes as work progresses. Ensure compliance with APWA Greenbook and Caltrans standard plans and specifications as applicable. Ensure contractor compliance with regard to keeping accurate and up-to-date red-lined as- constructed drawings. 34 Interface with Engineering Division staff to coordinate the review of submittals and shop drawings and responding to Requests for Information (RFIs). Verify compliance with Best Management Practices (BMPs) during construction. B.Public Works Permit Inspector Maintain records and conduct water quality inspections or investigations at construction, commercial, and industrial sites with the goal of eliminating the discharge of contaminated runoff. Issues notices, letters, and reports to support permit requirements or document violations. Collects storm, runoff, or waste water samples for laboratory analysis. Interacts with the public in a professionally, even during difficult inspections and investigations. Reviews plans and specifications for compliance with City public works standards including grading, street improvements, underground utility and encroachment permits. Conduct field surveys, respond to residents complaints related to street, sidewalk, curb and gutter deficiencies and difficulties with contractor activities. Collect and analyze data, write inspection reports and provide information to the public. Inspect permit projects such as grading and paving, water, sewers, storm drains, street lighting, irrigation and landscaping, traffic signals and other permitted construction. Arrange for field and laboratory testing of construction materials and evaluates test results to determine compliance with specifications and general acceptability of materials. Review public and private construction work at various stages for compliance with approved plans, specifications, and City and regulatory requirements. Observe traffic controls to ensure public safety, compliance with the WATCH/CAMUTCD Manuals and City-reviewed traffic control plans. Supervise to ensure that survey staking is performed correctly, necessary agency permits are obtained, and that work sites are properly secured and safe. Monitor public right-of-way construction and encroachment permits. Facilitate the construction process by attending pre-construction/grading conferences with developers, contractors and homeowners, then conveying information regarding acceptable methods, materials, specifications and codes. Coordinates the scheduling of work among developers, contractors and City staff. 35 Maintain daily inspection logs and records the progress of permit construction projects, including testing results, materials and related records required by other regulatory agencies. Prepare progress reports and final estimates for City-contracted construction projects. Verify compliance with BMPs. 36 EXHIBIT “B” SCHEDULE OF SERVICES The schedule of services to be rendered shall be in accordance with the schedule of the task or project as applicable. 37 EXHIBIT “C” COMPENSATION Consultant shall receive rate-based compensation, including authorized cost and expense reimbursement, for all Services rendered under this Agreement at the rates set forth below. NamePositionUnitCost Bruce Blank RPR/PWPI $100 Duane Neyens RPR/PWPI $90 Don Wren RPR/PWPI $90 Craig Stubbe RPR/PWPI $100 Jas Pal RPR/PWPI $90 Art Biscocho RPR/PWPI $90 Mark Moreno RPR/PWPI $90 Aman Pal PWPI$90 Charles Sihler RPR/PWPI $100 Tom Ramirez RPR/PWPI $90 Resident Project Representative (RPR) Public Works Permit Inspector (PWPI) 38 ATTACHMENT “C” CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT 1. PARTIES AND DATE. This Professional Services Agreement (“Agreement”) is made and entered into this _____ day of 2010 by and between the City of Downey, a municipal corporation organized under the laws of the State of California, with its principal place of business at 11111 Brookshire Avenue, Downey, California 90241 (“City”) and CivilSource, Inc., with its principal place of business at 500 Wald Irvine, CA 92618 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” 2. RECITALS. 2.1 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Engineering consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City. 2.2 Project. City desires to engage Consultant to render such services for on-call public works inspection as set forth in this Agreement. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Engineeringconsulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. To the extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement, the Agreement shall control and the Exhibits shall have no force or effect. 3.1.2 Term. The term of this Agreement shall be from October 26, 2010, to October 26, 2012, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines that may be set by City staff in carrying out the terms of this Agreement. 39 3.2 Responsibilities of Consultant. 3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant shall determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference (“Schedule”). Consultant represents and warrants that it has the professional and technical knowledge and personnel required to perform the Services in conformance with the Schedule. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner.Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance time lines to meet the Schedule. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel shall perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the services or a threat to the safety of persons or property, shall be promptly removed from providing the services at the request of the City. 3.2.5 City’s Representative. The City hereby designates its City Manager, or his/her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Consultant shall not accept direction or orders from any person other than the City’s Representative or his/her designee. 3.2.6 Consultant’s Representative. Consultant hereby designates Amy , Amirani or designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to 40 represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents and warrants that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City business license, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-Consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including, but not limited to all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations. 3.2.10 Insurance. 3.2.10.1 Time for Compliance. Consultant shall not commence Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section. 41 3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this Agreement by the Consultant, its agents, representatives, employees or subcontractors. Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage: (A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident for bodily injury or disease. 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than approved by the City’s Finance Director, and shall be endorsed to include contractual liability. 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies: (A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insured with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such Services; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the 42 Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverage. Each insurance policy required by this Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers. 3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses. 3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City. 3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before performance of Services commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 3.2.11 Safety. Consultant shall execute and perform its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety 43 precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized cost and expense reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “B” attached hereto and incorporated herein by reference.In no event shall the total compensation, including authorized cost and expense reimbursements, exceed the cost as determined by the hours expended multiplied by the applicable hourly rate(s) set forth in Exhibit “B”. 3.3.2 Payment of Compensation. Consultant shall submit to City a monthly itemized statement which indicates the portion of Services work completed and hours of work rendered by Consultant. The statement shall describe the portion of Services and hours of work rendered by Consultant since the initial commencement date, or since the start of subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative. 3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720 etseq. and 1770 etseq., as well as California Code of Regulations, Title 8, Section 16000 etseq. (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the Project site. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 44 3.4 Accounting Records. 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.5 General Provisions. 3.5.1 Termination of Agreement. 3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents & Data, as defined below, and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.5.2 Delivery of Notices. Notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective Parties may provide in writing for this purpose: Consultant:CivilSource 500 Wald Irvine, CA 92618 Attn: Amy Amirani, P.E. Principal City:City of Downey 11111 Brookshire Avenue Downey, CA 90241 Attn: Edwin J. Norris Deputy Director of Public Works 45 Such notice shall be deemed made when personally delivered or when mailed, two business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. Notice shall also be deemed made by facsimile with return confirmation. Consultant: (949) 585-0443 FAX City: City of Downey Facsimile Number (562) 904-7296 3.5.3 Ownership of Materials and Confidentiality. 3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.5.5 Attorneys’ Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action. 46 3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, agents and volunteers free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, Consultants and subcontractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys’ fees, expert witness fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City and/or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents and volunteers. 3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, letters, memoranda or agreements. This Agreement may only be modified by a writing signed by both Parties. 3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California without regard to conflicts of law principles. Venue shall be in Los Angeles County or the appropriate federal court including Los Angeles County within its boundaries. 3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.5.10 City’s Right to Employ Other Consultants. City reserves the right to employ other Consultants in connection with this Project. 3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties, and shall not be assigned by Consultant without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. 3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City, which may be given or withheld in the City’s sole and absolute discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. 3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. 47 Unless otherwise specified in this Agreement, any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, Consultants and subcontractors of Consultant except as otherwise specified in this Agreement. All references to City include its directors, officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 3.5.14 Amendment; Modification. No waiver, supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self- insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 48 3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6 Subcontracting. 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of the City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.7 Disadvantaged Business Enterprise (DBE)/Underutilized Disadvantaged Business Enterprise (UDBE) 3.7.1 DBE Utilization. DBEs and other small businesses are strongly encouraged to participate in the performance of the work authorized through this agreement. Consultant should ensure that DBEs and other small businesses have the opportunity to participate in the performance of the work that is the subject of this solicitation and should take all necessary and reasonable steps for this assurance. Consultant shall not discriminate on the basis of race, color, national origin or sex in the award and performance of subcontracts. A DBE must be a small business firm defined pursuant to 13 CFR 121 and be certified through the California Unified Certification Program (CUCP). A certified DBE may participate as a prime consultant or subconsultant. A DBE must perform a commercially useful function pursuant to 49 CFR26.55; that is, a DBE firm must be responsible for the execution of a distinct element of the work and must carry out its responsibility by actually performing, managing and supervising the work. Underutilized Disadvantaged Business Enterprises (UDBEs) (African Americans, Native Americans, Asian-Pacific Americans and Women) are particularly encouraged to participate in the performance of the work authorized through this agreement and UDBE participation will be counted toward the 6% goal for this contract. 49 SIGNATURE PAGE TO CITY OF DOWNEY PROFESSIONAL SERVICES AGREEMENT CITY OF DOWNEY CivilSource, Inc. “CITY” “CONSULTANT” By: ____________________________ By: Anne M. Bayer, Mayor Attest: __________________________________ Kathleen L. Midstokke, City Clerk Approved as to Form: __________________________________ Charles S. Vose, City Attorney 50 EXHIBIT “A” SCOPE OF SERVICES The scope of services to be rendered under this contract, in general, will include the following duties and responsibilities: A.Resident Project Representative Inspect City public works projects such as grading and paving, water, sewers, storm drains, street lighting, landscaping and irrigation, traffic signals and lighting and other City construction projects. Serve as the City’s representative and liaison with the Contractor during the construction phase of the project to ensure that the construction conforms to the plans, specifications and contract documents. As a member of the construction team, perform all duties in a manner that will promote the progress of the work. Become thoroughly familiar with the Plans and Specifications as they apply to the work to be inspected. Communicate with City staff, consulting Engineer and/or Architect, and Contractor to resolve construction issues and problems. Review construction progress schedules and Contractor’s schedule of values. Attend job conferences. Prepare written agenda and meeting minutes, if requested by City. Review written correspondence regarding clarification to the Plans and Specifications and prepare written responses if requested by City. Review the Contractor’s submittals and shop drawings, if requested by City. Conduct daily observations of the work in progress. Review construction traffic control to ensure compliance with applicable codes and standards, including the California Manual of Uniform Traffic Control Devices (CAMUTCD) and Work Area Traffic Control Handbook (WATCH). Coordinate Deputy (Special) Inspection if required for project. Approve materials usedand the quality of workmanship that meet the contract requirements notwithstanding the purview and authority of the consulting Engineer and/or 51 Architect, City’s Fire Inspector, Building Inspector, or Deputy Inspector (construction materials testing and special inspection), or other regulatory authorities having jurisdiction. Be capable of immediately recognizing if the work being inspected conforms to the contract requirements. Anticipate problems in advance of their occurrence. Recognize unacceptable work in its early stages and promptly report it to the Contractor. Issue verbal instructions to Contractor relative to non-compliance, safety violations, etc. Issue written instructions to Contractor regarding routine matters or confirming verbal instructions to the Contractor. Prepare Daily Inspection Record (Inspector’s Log or Diary) documenting the contractor’s workforce, material and equipment delivered or used, a summary of construction activities, quantities of pay items, field problems, disputes or claims, and settlements, agreements or directions given to the Contractor. Prepare Weekly Statement of Working Days documenting the construction progress, time of completion, delays and time extensions. Prepare a photo journal of construction progress. Prepare construction quantity estimates, review Contractor’s payment requests and verify quantities of completed work for progress payments to Contractor. Verify and sign Contractor’s daily extra work reports documenting force account (time and materials) work. On projects involving federal funds, conduct labor compliance interviews with the contractor’s workforce and record information on forms provided by City and verify compliance with federal trainee and apprenticeship requirements as applicable. Review contract closeout items furnished by Contractor, as may be required by project specifications. Conduct pre-final inspection and prepare written Punch List documenting incomplete or corrective work. Conduct final inspection to verify that all items on the Punch List have been completed or corrected and make recommendations to City concerning acceptance. Resolve change order requests or disputes as work progresses. Ensure compliance with APWA Greenbook and Caltrans standard plans and specifications as applicable. Ensure contractor compliance with regard to keeping accurate and up-to-date red-lined as- constructed drawings. 52 Interface with Engineering Division staff to coordinate the review of submittals and shop drawings and responding to Requests for Information (RFIs). Verify compliance with Best Management Practices (BMPs) during construction. B.Public Works Permit Inspector Maintain records and conduct water quality inspections or investigations at construction, commercial, and industrial sites with the goal of eliminating the discharge of contaminated runoff. Issues notices, letters, and reports to support permit requirements or document violations. Collects storm, runoff, or waste water samples for laboratory analysis. Interacts with the public in a professionally, even during difficult inspections and investigations. Reviews plans and specifications for compliance with City public works standards including grading, street improvements, underground utility and encroachment permits. Conduct field surveys, respond to residents complaints related to street, sidewalk, curb and gutter deficiencies and difficulties with contractor activities. Collect and analyze data, write inspection reports and provide information to the public. Inspect permit projects such as grading and paving, water, sewers, storm drains, street lighting, irrigation and landscaping, traffic signals and other permitted construction. Arrange for field and laboratory testing of construction materials and evaluates test results to determine compliance with specifications and general acceptability of materials. Review public and private construction work at various stages for compliance with approved plans, specifications, and City and regulatory requirements. Observe traffic controls to ensure public safety, compliance with the WATCH/CAMUTCD Manuals and City-reviewed traffic control plans. Supervise to ensure that survey staking is performed correctly, necessary agency permits are obtained, and that work sites are properly secured and safe. Monitor public right-of-way construction and encroachment permits. Facilitate the construction process by attending pre-construction/grading conferences with developers, contractors and homeowners, then conveying information regarding acceptable methods, materials, specifications and codes. Coordinates the scheduling of work among developers, contractors and City staff. 53 Maintain daily inspection logs and records the progress of permit construction projects, including testing results, materials and related records required by other regulatory agencies. Prepare progress reports and final estimates for City-contracted construction projects. Verify compliance with BMPs. 54 EXHIBIT “B” SCHEDULE OF SERVICES The schedule of services to be rendered shall be in accordance with the schedule of the task or project as applicable. 55 EXHIBIT “C” COMPENSATION Consultant shall receive rate-based compensation, including authorized cost and expense reimbursement, for all Services rendered under this Agreement at the rates set forth below. DescriptionHourly Rate Principal.Project Director $140 Project Manager $120 Principal Engineer $115 Senior Project Engineer $110 Construction Manager/Resident Engineer $110 Design Engineer $100 Scheduling/Cost Engineer $90 Senior Planner/Permit Specialist $80 CADD Operator/Drafter $70 LEED Certified Inspector $100 Senior Field Inspector $89 Contract Administration $58 Technical Support $54 Administration$54 Reimbursable Expenses Rate ReproductionCost Consultant Services Cost + 10% Automobile Transportation $.40 per mile Agency Fees Cost Commercial Travel Cost 56