HomeMy WebLinkAboutResolution No. 10-7225 - Appr Prog Supp 029-N State Master Agmt 07-5334RRESOLUTION NO. 10– 7225
A RESOLUTION OF THE CITY COUNCIL APPROVING PROGRAM SUPPLEMENT
NO. 029-N TO CITY OF DOWNEY - STATE MASTER AGREEMENT NO. 07-5334R
FOR THE SCHOOL ZONE SIGNAGE AND PAVEMENT MARKING UPGRADES
PROJECT (CASH CONTRACT NO. S.S. 609).
WHEREAS, the City Council of the City of Downey has adopted Resolution No. 07-6960
approving City of Downey - State Master Agreement No. 07-5334FR, which covers highway
projects receiving federal aid within the City; and
WHEREAS, public agencies utilizing federal funds for highway-related projects are
required to execute a Program Supplemental Agreement (PSA) with the California Department
of Transportation (Caltrans) prior to invoicing Caltrans for federal funds expended on the
project; and
WHEREAS, the attached Program Supplement No. 029-N to City of Downey - State
Master Agreement No. 07-5334R covers federal aid funding for the School Zone Signage and
Pavement Marking Upgrades Project (Cash Contract No. S.S. 609); and
WHEREAS, the City of Downey has received authorization from the State of California
Department of Transportation to proceed with construction on this project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Downey does hereby approve Program
Supplement Agreement No. 029-N to the City of Downey - State Master Agreement No. 07-
5334R covering funding for construction work on said project.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution and forward
two (2) certified copies of this resolution to the Director of Public Works for transmittal to the
State
APPROVED AND ADOPTED this 28th day of September, 2010.
ATTEST:
mN BAYER ";“J‘
KATHLEEN L. hHIDSTOKKE, City Clerk
RESOLUTION NO. 10– 7225
PAGE TWO
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 28th day of September, 2010, by the
following vote, to wit:
AYES: Council Members: Gafin, Guerra, Marquez, Mayor Bayer
NOES: Council Members
ABSENT: Council Members: Brossmer
ABSTAIN: Council Members
%4£Z&pW'%a&ZURa>
KATHLEEN L. MIDSTOKKE, City Clerk
PROGRAM SUPPLEMENT NO. N029
to
ADMINISTERING AGENCY-STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO 07-5334R
Date: August 26, 2010
Location: 07-LA-0-DN\r’
Project Number: HSIPL-5334(032)
E.A. Number: 07-933203
Locode: 5334
This Program Supplement hereby adopts and incorporates the AdminIstering Agency-State Agreement .for Federal Aid
which was entered into between the Administering Agency and the State on 01/23/07 and is subject to all the tertr is and
conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master
Agreement under authority of Resolution No. approved by the Administering Agency on
(See copy attached).
The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from
sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special
cob't,nants or remarks set fc>nh on the following pages.
PROJECT LOCATION:
Vicinity 1;f 20 School Ar3as Citywide
TYPE OF- WORK: Modifications/Enhancements to School Traffic Signs LENGTi! J.O(MII.ES'J
taFt=teal;aLI I-–– Federal Funds
LS30 $43,560.oo I
$75,076. coI
Matching Funds
O Fh ERLOCAL
I $0.90
CITY OF DOWNEY STATE OF CALIFORNIA
Department of Transportation
By By
Chief, Office of Project Implementation
Division of Local AssistanceTitle
Date
Attest
Date
I hereby certify upon that budgeted funds are available for this encumbrance
Accounting Officer Date $43.560.00
Chapter Statutes Year Fund SourceWaProgramBC AMOUNT
Program Supplement 07-5334F:-N029- ISTEA Page 1 of 3
STATE OF CALiFORNIA. DEPARTMENT OF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV 01/2010)
C 0
Claims Audits
3301 "C" Street, Rm 404
Sacramento. CA 95816
Page of
DATE PREPARED:PROJECT NUMBER:
07000207028/26/2010
REQUISITION NUMBER / CONTRACT NUMBER:
RQS 070000000067
FROM
Departmer, of Transportation
SUBJECT:
Encumbrance Document
VENDOR / LOCAL AGENCY
caN -RACT AMOUNT
$43,560.00
PROCUREMENT TYPE:
CITY OF DOWNEY
Local Assistance
CHAPTER I STATUTES
1 1 2009
ITEM
2660-102-890
YEAR
2010
PEC / PECT
20.30.010.550
TASK / SUBTASK
2620/0420
AJUOUNT
$43,560.00
ADA Noti I P_T_c!'y'gy?1:=T_:T:?ry_T?_ty'j'FLT,'!?:!J."IF.T Ls„aye_Tlr1?191aLe, IQJTat’ Far "'fa“"ah)n ca11 (915> 654-6410 c’[TDD (916> -3880 Qr write
07-LA-O-DNY
HS IRL-5334(032)
08/26/2010
SPECIAL COVENANTS OR REMARKS
[
1.The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
2.ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and wiI! not proceed with future
phase(s) of this pi'oject prior to receiving an "Autirorization to Proceed" I-rom the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
3.ADMINISTERING AGENCY agrees, as a minimurr'I, to submit invoices at least on,;e every
six months colnrnencing after the funds are encumbered for each phase by the exectltion
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance I etter. STA-1 E reserves the right to suspend future authorizations/obligations1
and invoiLe paylr',,3nts for any on-going or future federal-aid project by ADF/IIN IS'fER iNG
AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a
six-month period .
If no costs have been invoiced for a si;c-month period, ADMINISTERING AGENC",
agrees it ’ SUb:T:?+ For 'ach phase a written explanation of the absence of F':RO,.'i'_'C-: ‘
activity along with target billing date and target biiiing amount.
[
ADMINiSTERiNG; AGL.JCY agro.IS LO submit the final report documents that coileciivl Ity
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISl-ERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE !!nposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
4.The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administering Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctipns as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.)
(
5 As a condition for receiving federal-aid highway funds for the PROJECT, the
Administering Agency certifies that NO members of the elected board, council, or other
Program Supplement 07-5334R-N029- ISTEA Page 2 of 3
07-LA-O-DNY
HSIP!_-5334{032)
08/26/2010
SPECIAL COVENANTS OR REMARKS
key decision makers are on the Federal Government Excluded Parties List System
(EPLS)
6. Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer within 60 days of project contract award or with the submittal
of the ADMINISTERING AGENCY's first invoice for the construction contract, whichever
is earlier
Failure to do so will cause a delay in the State processing invoices for the construction
phase.
Please refer to Section 15.7 "Award Package" of the Local Assistance Procedures
Manual.
7 Any State arrd Federal funds that may have been encumbered for this. project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
Program Supplement 07-5334F:-N029- ISTEA Page 3 of 3