HomeMy WebLinkAbout03. Cash Contract S.S. 610 Award
AGENDA MEMO
DATE:
October 12, 2010
TO:
Mayor and Members of the City Council
FROM:
Office of the City Manager
By: John Oskoui, P.E., Director of Public Works
SUBJECTCASH CONTRACT NO. S.S. 610
:
PEDESTRIAN COUNTDOWN HEADS PROJECT
AWARD CONSTRUCTION CONTRACT
RECOMMENDATION:
That the City Council award Cash Contract No. S.S. 610 to Republic Intelligent
Transportation Services, Inc. in the amount of $27,720 for the Pedestrian Countdown
Heads Project.
BACKGROUND:
The City applied for and received $67,500 in grant funds through the federal Highway
Safety Improvement Program (HSIP) for the installation of pedestrian countdown heads
at a minimum of twenty (20) signalized intersections throughout the City. A 10% local
match in the amount of $7,500 was required in order to receive these grant funds.
Pedestrian countdown heads are devices that are utilized to enhance pedestrian safety.
Pedestrian countdown heads are similar to the pedestrian “Walk/Don’t Walk” signals
currently used at signalized intersections, but with the addition of a “countdown” timer
that counts down during the flashing “Don’t Walk” interval to make pedestrians aware of
the time remaining before the steady “Don’t Walk” indication begins (please see
attached). The countdown timer is intended to enhance pedestrian safety by
discouraging pedestrians from crossing the street when there is insufficient time to
safely walk to the opposite side.
The countdown head devices will be installed at twenty (20) intersections throughout the
City as shown on the attached location map.Subject to Caltrans approval, additional
intersections will be retrofitted with the countdown devices in order to fully utilize the
funding provided in the grant. Priority will be given to those intersections with high
concentrations of pedestrian traffic, particularly intersections located adjacent to
schools.
DISCUSSION:
During its meeting of July 27, 2010, the City Council approved the plans and
specifications and granted authority to advertise for bids for Cash Contract N. S.S. 610.
The bid opening for this project was held on September 14, 2010. The City received
eight (8) bids (please see attached bid summary). The apparent lowest responsive
bidder was Republic Intelligent Transportation Services, Inc. (Republic ITS) of Anaheim,
CITY OF DOWNEY, CALIFORNIA
Mayor and Members of the City Council
Cash Contract No. S.S. 610 – Pedestrian Countdown Heads Project
October 12, 2010
Page 2
with a bid of $27,720. Republic ITS is a qualified contractor and has completed similar
traffic signalization-related projects for the Cities of Arcadia, Brea, Corona, Culver City,
Irvine, Lynwood and Paramount as well as various Caltrans districts, the County of Los
Angeles and John Wayne Airport. The project specifications indicated the need for the
contractor to carry a state-issued electrical (C10) license and an Underutilized
Disadvantaged Business Enterprise (UDBE) participation goal of 6%. Staff has verified
that Republic ITS carries a valid C10 license and a UDBE participation of 10%.
Therefore, staff recommends the contract be awarded to Republic ITS.
FINANCIAL IMPACT:
The total estimated cost of this project is $33,992. Sufficient funding for this project is
currently programmed in the FY 2010-11 Capital Improvement Program, consisting of
the $30,593 in federal HSIP grant funds and the required $3,992 (10%) local match,
which consists of gas tax revenues. A detailed estimated project cost and funding
analysis is provided as follows:
ESTIMATED PROJECT COST
Bid Amount27,720$
$ 2,772
Contingencies
TOTAL CONTRACT WORK:30,492$
$ 3,500
Construction Engineering, Inspection & Contract Admin.
TOTAL ESTIMATED PROJECT COST:33,992$
FUNDING
Federal HSIP Grant (Acct. 26-16610)$ 30,593
Gas Tax (Acct. 26-16610)$ 3,399
TOTAL PROJECT FUNDING:33,992$
Attachments:
Countdown Head Pictures
Location Map
Bid Summation
S:\AgendaMemosCC2010\10-12-10\SS610 Award
PEDESTRIAN COUNTDOWN HEADS PROJECT
CONVENTIONAL PEDESTRIAN HEAD
COUNTDOWN PEDESTRIAN HEAD