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HomeMy WebLinkAbout12. Class Specifications - Established Salaries AGENDA MEMO DATE: July 13, 2010 TO: Mayor and Members of the City Council FROM: Office of the City Manager By: Irma Youssefieh, Human Resources Director SUBJECT: CLASS SPECIFICATIONS AND ESTABLISHED SALARY RECOMMENDATION That the City Council adopt the attached Resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING CLASS SPECIFICATIONS AND ESTABLISING SALARY RANGES FOR THE POSITIONS OF ASSISTANT PUBLIC WORKS DIRECTOR, ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR, AND FORENSIC SUPERVISOR AND ADOPTING CLASS SPECIFICATIONS FOR THE EXISTING POSITIONS OF PROPERTY AND EVIDENCE TECHNICIAN, TRANSIT DISPATCHER/DRIVER, AND NEIGHBORHOOD PRESERVATION COORDINATOR. DISCUSSION Staff is requesting that the City Council adopt a Resolution to establish the class specifications for the new positions of Assistant Public Works Director, Assistant Director of Community Development, and Forensic Supervisor and establish the salary ranges for these positions as approved in the Fiscal Year 2010-11 budget on June 22, 2010. Additionally, as a result of a reclassification or substantive changes in duties and responsibilities, staff has updated class specifications for the positions of Property and Evidence Technician, Transit Dispatcher/Driver, and Neighborhood Preservation Coordinator. The new classification of Assistant Public Works Director is an added position in the Public Works Department. The primary duties of the position will focus on providing administrative and managerial assistance to the Public Works Director on capital improvement projects and will provide expertise in the Utilities Section. The pay range for the Assistant Public Works Director is established at 12% below the Director of Public Works Director position. The new classification of Assistant Community Development Director is a reclassification of the Director of Economic Development position in the Community Development Department with no change in salary. The position will assist the Community Development Director in the areas of current and advanced planning, building and safety, and will continue to provide managerial oversight in redevelopment/economic development and affordable housing. The position of Forensic Supervisor is a title change only with no change in salary from the previously titled position of Senior Forensic Specialist. CITY OF DOWNEY, CALIFORNIA The Property and Evidence Technician is an existing position established as a result of a reclassification in 2009 of a Police Assistant incumbent. The positions of Transit Dispatcher/Driver and Neighborhood Preservation Coordinator are existing positions with no change in salary that require updated class specifications due to changes in duties and responsibilities in the 2010-11 Fiscal Year. The Transit Dispatcher/Driver position will focus primarily on dispatching duties performed in the Transit office, but may include lead and training duties and will serve as a Driver as required to meet the operational needs of the Transit Division. The Neighborhood Preservation Coordinator position will continue to perform comprehensive efforts targeting blighted areas of the City working with coordinated resources and neighborhood strategies. As a result of a job transfer from the Police Department to the Housing Division of the Community Development Department, the class specification will include new duties assisting recipients with financing, rehabilitation, and renovating housing units and properties. FISCAL IMPACT: None. All budgeted costs are included in the Fiscal Year 2010-11 budget. S:\Agenda Memos CC 2010/07-13-10/ClassSpec Reso.doc RESOLUTION NO. _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING CLASS SPECIFICATIONS AND ESTABLISING SALARY RANGES FOR THE POSITIONS OF ASSISTANT PUBLIC WORKS DIRECTOR, ASSISTANT COMMUNITY DEVELOPMENT DIRECTOR, AND FORENSICS SUPERVISOR AND ADOPTING CLASS SPECIFICATIONS FOR THE EXISTING POSITIONS OF PROPERTY AND EVIDENCE TECHNICIAN, TRANSIT DISPATCHER/DRIVER, AND NEIGHBORHOOD PRESERVATION COORDINATOR. WHEREAS, the Fiscal Year 2010-2011 budget includes the new positions and established salary for Assistant Public Works Director, Assistant Director of Community Development, and Forensic Supervisor, WHEREAS, updated class specifications are necessary to reflect substantive changes in duties and responsibilities for the existing positions of Transit Dispatcher/Driver and Neighborhood Preservation Coordinator, WHEREAS, a class specification is necessary for the existing position of Property and Evidence Technician due to a reclassification in Fiscal Year 2008-09, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The class specifications of Assistant Public Works Director, Assistant Community Development Director, Forensics Supervisor, Transit Dispatcher/Driver, Neighborhood Preservation Coordinator, and Property and Evidence Technician attached hereto, and by this reference, is hereby adopted. SECTION 2. The monthly salary ranges for the following positions shall take effect as indicated: Classification Title Pay Grade Salary Range Eff. Date Assistant Public Works Director TBD $10,874.11 - $13,266.07 07/01/10 Assistant Community Development Director TBD $9,695.21 - $11,828.17 07/01/10 Forensic Supervisor TBD $5,954.05 - $7,376.04 07/01/10 SECTION 3. This Resolution hereby supersedes any previously adopted Resolution for class specifications and/or established compensation as herein referenced for the positions in Section 1 above. RESOLUTION NO. PAGE TWO SECTION 4. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this _____ day of ______________, 2010 ____________________________ ANNE M. BAYER, Mayor ATTEST: ____________________________________ KATHLEEN L. MIDSTOKKE, City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the ____ day of _______, 2010, by the following vote, to wit: AYES: Council Members NOES: Council Member ABSENT: Council Member ABSTAIN: Council Member ____________________________________ KATHLEEN L. MIDSTOKKE, City Clerk CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status : Regular Full-Time Unit Representation: Non-Represented/Management FLSA Status: Exempt ASSISTANT PUBLIC WORKS DIRECTOR JOB SUMMARY Under administrative direction, plan, direct, coordinate, manage and supervise engineering activities relating to City public works projects, including utilities operations; takes a leadership role in the implementation of the goals and objectives of the Public Works Department. ESSENTIAL DUTIES The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification: Supervise and participate in a variety of professional and sub-professional engineering work, including the preparation of plans and project specifications; direct and/or coordinate project inspections; draft ordinances according to general instruction. Supervise and participate in the review of plans; evaluates compliance with laws, ordinances, and acceptable engineering standards, and recommend corrections or improvements; supervise the preparation of legal descriptions and deeds for easements and rights-of-way. Prepare and evaluate requests for proposals relating to projects requiring contract engineering work; direct the preparation of project cost estimates for competitive bidding purposes; review plans of consulting/engineering firms performing work for the City and evaluate their performance; perform construction contract modifications and negotiate contract changes and change order costs. Compile and analyze statistical data and prepare technical reports relating to public works projects and programs; assist in the preparation of cost projects for the department budget and monitors expenditures. Coordinate engineering activities with other department staff, City personnel, and agencies; provide technical assistance to other departments and City personnel; may represent the City on related issues and make presentations to City committees, commissions, and City Council. Develop, recommend, administer, interpret and enforce departmental policies and procedures and assists in the development and administration of the City's public works related policies and regulations. Investigate, analyze, and apply for various grants, fees, and taxes. Assistant Director of Public Works Page 2 Direct, coordinate, review and participate in the work of professional, technical, and support staff including analysis, plan formulation and implementation of a variety of comprehensive public works planning activities. Assist the Director of Public Works on various administrative projects and may act in the Director’s absence. Perform other related duties as assigned. QUALIFICATIONS Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination is as follows: Education: A Bachelor’s degree from an accredited college or university in Civil Engineering or closely related field. A Master’s Degree is preferred. Experience: Five (5) years of progressively responsible, diversified professional civil engineering experience, including or supplemented by experience in supervision/management. Experience in a California municipal or county setting is desired. Knowledge of: Civil engineering principles, methods and practices as applied to public works, traffic, and utilities, including planning and development, design and construction; thorough working knowledge of techniques for reviewing designs, plans, specifications, estimates, reports and recommendations related to public works projects; related laws, ordinances, rules and regulations; principals of research and effective report preparation; administration, budgeting and personnel management; progressive discipline and methods and techniques of management and supervision; inter- governmental relations; and, other rules, regulations, and statutes affecting the operating and/or functions of local government; current computer technology, including Microsoft Office and specific engineering computer software programs; and, modern office practices, methods and equipment. Ability to: Communicate clearly and effectively both orally and in writing; research and prepare complex engineering reports; review and check complex engineering designs, computations, plans, and studies; plan, direct and coordinate engineering and capital improvement programs and provide administrative oversight of the Engineering, Utilities, and Facility Maintenance Divisions within the Public Works Department; train, supervise and evaluate employees; may represent the City, Department and/or the Director in a variety of meetings; make sound and effective decisions regarding operational and personnel functions; operate programs within allocated amounts; respond to emergency and problem situations in an effective manner; understand, explain and apply policies and procedures; analyze unusual situations and resolve them through application of management and engineering principles and practices; develop and recommend comprehensive plans to meet future City needs and services; deal constructively with conflict and develop effective resolutions; plan and monitor the department budget; attend meetings and/or events on evenings or weekends as required; maintain effective and cooperative working relations with those encountered in Assistant Director of Public Works Page 3 the performance of duties; perform work using a personal computer with proficiency in Microsoft Office programs and specialized engineering software; and, perform other related duties as assigned. License: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver’s License and an acceptable driving record may be required. PHYSICAL TASKS & ABILITIES AND ENVIRONMENTAL CONDITIONS The duties and responsibilities of this position are performed primarily in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time. Physical abilities include moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a desktop computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Occasional field duties involve traveling to and visiting construction sites that include exposure to elements of the weather, uneven ground, and potential exposure to dangerous machinery and physical harm, An incumbent must be able to read printed data, records or reports; duties require the ability to speak, hear, touch and see; communicate with those encountered in the performance of duties; safely lift and carry files and reports weighing up to 25 pounds; and, must be able to lift files and reports from counter tops or file drawers; and, requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status : Regular Full-Time Unit Representation: Non-Represented/Management FLSA Status: Exempt ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT JOB SUMMARY Under administrative direction, assists the Director of Community Development in providing administrative oversight and policy direction to the various divisions responsible for current and advanced planning, building and safety, redevelopment/economic development, and affordable housing. ESSENTIAL DUTIES The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification: Develops, recommends, administers, interprets and enforces departmental policies and procedures and assists in the development and administration of the City's community development related policies and regulations. Direct, coordinate, review and participate in the work of professional, technical, and support staff including analysis, plan formulation and implementation of a wide variety of comprehensive community development planning activities. Prepares and oversees the implementation of the department’s annual goals and objectives. Directs the coordination and development of the department’s budget, determination of levels of service, development of performance measures and project tracking. Analyzes and recommends adjustments for organizational structure, staffing patterns, and program priorities. Recommends and implements business system plans, regulations and procedures for customer service. Represents the City in related issues before a variety of groups, the public and other agencies. Serves as department director in the absence of the Community Development Director. Makes oral and written presentations. Perform other related duties as assigned. Assistant Director of Community Development Page 2 QUALIFICATIONS Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination is as follows: Education: A Bachelor’s degree from an accredited college or university in Public Administration, Planning, Economics or related field. A Master’s Degree is preferred. Experience: Five (5) years of progressively responsible professionalexperience in community development with at least three (3) years in a comparable position or other supervisory capacity that includes supervision over building and safety, city planning, redevelopment/economic development, and/or affordable housing. Professional experience must reflect at least three (3) years of progressively responsible experience in the implementation and development of major commercial and residential developments. Experience in a California municipal or county setting is desired. Knowledge of: Principles, methods and practices of city economic development and redevelopment; knowledge of laws and practices affecting City Planning and Building and Safety; principles of organization, administration, and operation of municipal government, including municipal finance, personnel management, administrative processes, inter-governmental relations, city charters, city ordinances and other rules, regulations, and statues affecting the operating and/or functions of local government; current computer technology, specifically general municipal computer software programs; and, modern office practices, methods and equipment. Ability to: Communicate effectively both orally and in writing; maintain effective and cooperative working relations with those encountered in the performance of duties, including co-workers, members of the public, elected and appointed officials, and business persons; utilize good judgment and deal effectively in stressful situations and solve complex problems; understand, interpret, explain, and apply complex City, State and Federal Laws regulating community development programs and projects, and interpret a variety of professional, technical and legal documents related to the practice of planning, building and safety, redevelopment/economic development, and affordable housing; plan, organize and supervise the work of professional, technical, and clerical personnel; perform effective decision making that includes accurate situation analysis and ability to adopt an effective course of action; and, perform work using a personal computer with proficiency in Microsoft Office programs, most importantly utilizing Word and Excel. License: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver’s License and an acceptable driving record may be required. PHYSICAL TASKS & ABILITIES AND ENVIRONMENTAL CONDITIONS The duties and responsibilities of this position are performed primarily in an office environment and involve sitting, standing, and walking for prolonged or intermittent Assistant Director of Community Development Page 3 periods of time. Physical abilities include moving from one area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a desktop computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. An incumbent must be able to read printed data, records or reports; duties require the ability to speak, hear, touch and see; communicate with those encountered in the performance of duties; safely lift and carry files and reports weighing up to 25 pounds; and, must be able to lift files and reports from counter tops or file drawers; and, requires sufficient hand/eye coordination to perform semi-skilled repetitive movements, such as typing on a keyboard, filing, data entry and/or use of a personal computer or other office equipment and supplies. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status : Regular Full-Time Unit Representation: Downey Public Safety Auxiliary Association FLSA Status: Non-Exempt FORENSIC SUPERVISOR JOB SUMMARY Under administrative direction from a Police Captain, supervises, assigns, reviews, evaluates, and participates in the work of the Property/Evidence and Forensic, including evidence collection, protection, preservation, photography, and identification. ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Assess requests for service and makes appropriate personnel and equipment assignments. Recommend appropriate work hours and overtime assignments, employs current techniques in the collection of physical evidence and in latent print development and chemical processing. Operate technical equipment including but not limited to, Forensic Light Source, Electrostatic Dust print Lifter, photographic equipment, AFIS computer, digital video and audio enhancement software. Write reports regarding field and lab findings; review and approve forensic reports and verifies all fingerprint identifications. Coordinate and cooperate with other law enforcement agencies in the identification and comparison of fingerprints. Supervise and evaluate all photography work at the police department and maintain digital photograph evidence server. Responsible for fire arm and narcotic destruction, ammunition, and bio hazard disposal. Respond to crime scenes when necessary; search for, collect, preserve and process evidence including taking photographs; may supervise major crime scenes. Make comparisons of latent prints from evidence and crime scenes to the known fingerprint of individuals; conduct examinations of a technical nature on matters relating to identification. Prepares exhibits for court presentation; testifies in court on work done at crime scene and expert opinion of fingerprint comparisons. Forensic Supervisor Page 2 Insure necessary equipment and supplies are kept in stock and within budgeted parameters. Prepare reports covering activities and statistics of police activity, crimes, and records. Oversee and supervise Evidence Room procedures, including the approval for narcotic, weapon and general evidence destruction. Responsible for making assignments, training, and evaluating the performance of assigned Forensic and Property Evidence staff; provides and recommends training on an ongoing basis. Follow and insure that safety practices are established for the protection of employees and the citizens of the community. Investigate the causes of all accidents pertaining to Forensic/Property Evidence personnel and takes corrective action to prevent their recurrence. Performs other related duties as assigned. QUALIFICATIONS Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination may include the following: Education: An Associate’s degree in Criminology or a related field from an accredited college or university. A Bachelor's degree is preferred. Experience: Four (4) years of experience working in a forensics unit or performing related forensic work, including one (1) year of lead or supervisory experience. Certification: IAI Certified Latent Print Examiner certificate and an IAI Certified Senior Crime Scene Analyst certificate are highly desirable. Knowledge of: Principles of scientific police investigation including police identification techniques and procedures; photography, fingerprinting, crime scene investigation, use of video equipment; methods of maintaining five finger latent print files; evidence collection and preservation procedures; proficiency in one or more specialty areas of forensic science; modern methods of classifying, indexing, filing, and preserving laboratory records and evidence; operational methods and techniques of forensic lab equipment and materials; supervisory principles and practices, including methods of on- the-job training; Federal, State, and local laws, codes, and regulations pertaining to forensic science. Ability to: Supervise, evaluate performance, and provide direction to subordinates; effectively communicate clearly and concisely, both orally and in writing; prepare technical material and reports; work quickly and with accuracy; and, establish and Forensic Supervisor Page 3 maintain effective working relationships with those contacted in the performance of duties. License: Due to the performance of field duties, the ability to operate a City vehicle is required; therefore a valid California Class C Driver’s License and acceptable driving record at time of appointment and throughout employment in the position is required. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Tasks and Environmental Conditions: Work is performed indoors and outdoors in a variety of locations to include on-site work at incidents, in a vehicle and in the Police Department. When working outdoors, may be exposed to the elements; may work under damp conditions, in confined spaces; may work on slippery and uneven surfaces; crouch, sit, stand, walk, bend, kneel, pull, reach, push, twist; may be exposed to dust, chemicals, solvents, paint, grease/oil, fumes, electrical and mechanical hazards, vehicular traffic, vibration and noise; meet the physical requirements of the class and have mobility, vision, hearing, dexterity and use of both hands and legs appropriate to the duties to be performed; the ability to lift up to 25 pounds as required. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status: Regular, Full-time Unit Representation: Downey Public Safety Auxiliary Association FLSA Status: Non-Exempt PROPERTY AND EVIDENCE TECHNICIAN JOB SUMMARY Under general supervision performs administrative and technical duties associated with the maintenance, control, and disposal of evidence and property within the Police Department. ESSENTIAL DUTIES The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Receive, identify, classify, process, store, safeguard, oversee delivering of, release, and dispose of all types of police property and evidence including weapons, explosives, narcotics, money, hazardous materials, and body parts and fluids; and ensure incoming property has proper documentation and packaging; issue receipts for property received. Track the movement of and maintain chain of custody documentation for all property and evidence; retrieve, package, release to personnel, and oversee the transport of property and evidence to labs for special testing, to court for hearings/trials, and/or to storage; inspect, verify receipt of, and place property back in original or new location when returned. Coordinate the release, destruction, and disposal of adjudicated, obsolete, and unclaimed property and evidence as authorized; develop correspondence instructing property owners of the disposition of property; release items to rightful owner; pull evidence to be destroyed or auctioned; dispose of narcotics in manner directed; prepare associated reports. Maintain accurate records and logs of all property and evidence; maintain manual and computerized record control systems; operate a computer to access, enter and retrieve a variety of information; print and deliver reports. Answer questions and provide general information to the general public, District Attorney’s Office, crime labs, and City staff including requests for information on property and evidence held; provide information regarding Police Department policies and procedures pertaining to the storage and release of evidence and property. Perform a variety of clerical and administrative duties in support of Department operations. Check and process a variety of forms, reports, and documents; process laboratory service requests, court orders, and other documents. May perform other related duties as assigned. Property and Evidence Technician Page 2 QUALIFICATIONS: Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes: Education: High school graduate or equivalent. College coursework through an accredited college or university in criminal justice, administration of justice, evidence management, evidence collection/processing or a related field is desirable. Experience: One (1) year of experience working with property and evidence OR Two (2) years of experience performing duties involving inventory or recordkeeping, including public contact, preferably in a law enforcement or public agency. License and/or Certification: License Requirement: Due to the performance of field duties, the ability to operate a City vehicle is needed; thereforea valid California Class C Driver’s License and acceptable driving record at time of appointment and throughout employment in the position is required. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent’s driving record and Driver’s License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Possession of the Basic Property/Evidence Management Certificate through an accredited college or university is desirable. Knowledge of: operations, services, and activities of a property and evidence program; methods, procedures, principles, practices, and terminology used property and evidence handling, recording, preservation, storage, and release; court procedures regarding evidence; legal guidelines pertaining to the maintenance and control of evidence; records management and inventory techniques; warehousing and storekeeping principles and practices; principles and procedures of record keeping; principles of business letter writing and basic report preparation; office procedures, methods, and equipment including computers and applicable software applications; occupational hazards and standard safety practices; pertinent federal, state, and local laws, codes, and regulations; and methods and techniques used in customer service and public relations. Ability to: effectively account for police property and evidence; organize and maintain control systems; maintain a current knowledge of evidence and property storage and Property and Evidence Technician Page 3 release procedures; apply and explain pertinent laws, rules, regulations, protocols, policies, and procedures related to property and evidence; understand the criminal and civil judicial systems; maintain a variety of records; prepare clear and concise reports; operate modern office equipment including computers and applicable software; respond to requests and inquiries from the general public; plan and organize work to meet changing priorities and deadlines; follow oral and written instructions; work independently in the absence of supervision; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; perform work using a personal computer with proficiency in Microsoft Office program, utilizing Word and Excel; and follow City and Department policies and procedures; travel to different sites and locations. . PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Work is primarily conducted in an office environment with occasional off-site and on scene assignments when securing or transporting property and evidence. Primary functions require sufficient physical ability to work in an office and storeroom setting and operate office equipment. frequent sitting, standing, walking, bending, twisting, and stooping; reaching above and at shoulder height; upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to manipulate keyboard, equipment controls, and other office equipment; pinch grasp to manipulate writing utensils; moderate grasping to manipulate books and manuals; lifting objects weighing up to 50 pounds from below waist to above shoulders and transporting distances up to 50 yards; occasional lifting objects weighing 25-45 pounds from below waist to above shoulders and transporting distances up to 50feet. Occasionally work is performed outdoors under adverse weather conditions, such as in heat, cold and rain, within confined area. The incumbent is routinely exposed to dust, dirt, odors, chemicals, contaminated materials including blood, airborne pathogens, and bodily fluids. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status: Regular, Full-time Unit Representation: Downey Public Safety Auxiliary Association FLSA Status: Non-Exempt TRANSIT DISPATCHER/DRIVER JOB SUMMARY Under the direction of the Social Services Division Manager or designee, to function as the Transit Office Dispatcher with driver and training responsibilities; assists in client and personnel scheduling, performs weekly and monthly report writing with occasional assistance or instruction. This classification is distinguished from the Transit Driver class by the primary responsibilities of dispatching, maintaining client and ridership records,performing duties of a Transit Driver as required, and assisting the Transit Coordinator as assigned which may include the oversight of staff in his/her absence. The incumbent is expected to resolve work related problems independently and refer to supervisory personnel on those matters involving policy interpretation or decision making, technical issues, and customer complaints or public relations problems. ESSENTIAL JOB FUNCTIONS The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Duties may include, but are not limited to, the following: Take telephone phone calls and use Trapeze Novus scheduling software to perform client reservations and scheduling in an efficient, accurate, and courteous manner while simultaneously monitoring and attending to Drivers throughout the day via a two-way base radio system. Accurately dispatch appropriate units in the field as well as coordinating dispatching changes in Driver daily routes. Prepare daily, weekly, and monthly statistics for required reports and in preparation for audits by State and County agencies utilizing the Trapeze Novus scheduling software. Accurately collects fares, records and makes a daily deposit of fare revenues collected by Dial-A-Ride Drivers resulting from client ridership. Enter and update client information in Trapeze Novus scheduling software and mails applications to new clients. Assist the Transit Coordinator with training of new drivers and may perform training duties in the absence of the Transit Coordinator as assigned. Transit Dispatcher/Driver Page 2 May act as assigned in the absence of the Transit Coordinator including providing oversight of Transit office operations and coordinating the work of others. Perform the essential duties of a Transit Driver as operational needs require involving the transport of passengers in vans/cutaway bus, assisting passengers on and off the vehicle and, pushing and pulling wheelchairs. Perform other related duties as assigned. QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge, and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Education: High school graduate or equivalent. Experience: Three (3) years of paid experience driving a para-transit van or cutaway bus. Six (6) months of work experience in a lead capacity overseeing the work of others or completion of a supervisory assessment with acceptable results as part of selection testing for the position is required Knowledge of: The California Motor Vehicle Code and traffic regulations; methods, materials, and equipment used in commercial vehicular transport; safe driving and work practices; organization, procedures and operating details of a transit operation;use of modern office equipment including a desktop computer and keyboard; safe work practices; Trapeze Novus scheduling software or an equivalent current scheduling software in a Para-Transit system; and, basic supervisory principles and practices. Ability to: Work with limited supervision; communicate effectively both orally and in writing; learn and follow Department and Division policies and procedures; operate the Trapeze Novus scheduling software with advanced proficiency; monitor Driver routes utilizing the scheduling software and good judgment in reassigning or redirecting routes as changes occur; understand and carry out verbal and written directions; respond to service requests; effectively operate a personal computer utilizing Internet Explorer to conduct research; work with Microsoft applications such as Microsoft Word, Excel and Outlook with basic proficiency; prepare and maintain accurate written reports and records; work efficiently and in a responsible manner at all times; safely operate a passenger cutaway bus; pull, push and tie down wheelchairs and operate wheelchair lifts and similar devices observing safety procedures and precautions; assist passengers on and off the vehicle following correct procedures; correctly read and interpret a Thomas Brothers Guide map book; operate a two-way radio; accurately complete daily log sheet data; demonstrate and perform appropriate customer service skills on a consistent basis; keep up to date on policies, procedures, and new techniques in the field; analyze situations accurately and adopt an effective course of action for a response; maintain composure under pressure; and establish and maintain effective and cooperative working relationships with those encountered in the performance of duties. Transit Dispatcher/Driver Page 3 The ability to keyboard at an acceptable speed to effectively perform the essential duties of the position is required. Bilingual skills in Spanish or Asian languages are desired. License or Certification: Possession of a valid California Class B Driver's License, including medical card issued by the Department of Motor Vehicles (DMV), and possession of an acceptable driving record and the ability to maintain a valid Driver’s License and an acceptable driving record during the course of employment in the position is required. OR A General Public Para transit Vehicle (GPPV) Transit Training (VTT) certificate is required. Additional Requirements: Due to the requirement to drive a commercial licensed vehicle, the following is applicable to the position: Enrollment in the City’s Controlled Substance and Alcohol Misuse and Testing Program for compliance with the Department of Transportation (DOT) Federal Motor Carrier Safety Administration Regulations (FMCSA). An incumbent in the position will be required to provide past results of DOT controlled substance and alcohol testing, as applicable, and pass a controlled substance test with negative results prior to placement in the position. Thereafter, employment in the position will subject an incumbent to enrollment in the City’s Controlled Substance and Alcohol Misuse and Testing Program that includes the following types of testing: random testing reasonable suspicion testing post accident testing return to work testing follow up testing California Department of Motor Vehicle (DMV) Pull Notice System: Enrollment in the California Department of Motor Vehicle (DMV) Pull Notice System is required. This program provides information on the incumbent’s driving record and driver’s license status on a periodic basis to the City of Downey. An employee assigned a City vehicle for the performance of duties must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS AND ABILITIESAND ENVIRONMENTAL CONDITIONS The Dispatcher duties of the position are primarily performed in an office environment and involve sitting, standing, and walking short distances for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including phones and a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer screen. The Driver duties of the position are primarily performed in the field while performing driving duties. In the field, an Transit Dispatcher/Driver Page 4 incumbent is exposed to seasonal climate and varying weather conditions; driving is for a prolonged period of time requiring continuous sitting, hand and foot manipulation to operate vehicle controls to drive; duties require safe lifting, pushing and/or pulling weight in excess of 100 pounds; and, exposure to traffic noise and a two-way radio, gas fumes while fueling, vibration of the steering wheel. Dispatch or Driver duties may involve multiple, frequently changing deadlines and assignments. An incumbent must be able to see, hear, and communicate within normal ranges and may be required to work nights, weekends, holidays, and on a stand-by basis. CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status: Regular Full-Time Unit Representation: Downey Public Safety Auxiliary Association FLSA Status : Non-Exempt NEIGHBORHOOD PRESERVATION COORDINATOR JOB SUMMARY Under the direction of the Housing Manager, to manage a comprehensive Community Development program that targets blighted areas, and coordinates resources and neighborhood strategies through the participation of staff, property owners, residents, and various community organizations. Under the City’s rehabilitation improvement programs assists recipients with financing, rehabilitation, and renovating housing units and properties. ESSENTIAL JOB FUNCTIONS Conduct research; prepare feasibility studies and implementation plans pertaining to neighborhood improvement models and programs. Consult with all city departments on potential neighborhood strategies to establish and maintain priority areas based on crime and blight concerns. Meet frequently with residents, apartment owners, homeowners and others to assess neighborhood needs and to continually encourage their participation in preservation projects. Consider potential infrastructure improvements, public service programming, law enforcement activities and neighborhood watch activities to enhance the quality of life in the neighborhoods. Research and prepare proposals for public and private grant opportunities and coordinates funding proposals. Develop, implement, and evaluate the effectiveness of neighborhood improvement strategies and methods. Prepare and present status and activity reports. Assemble and process residential rehabilitation and first time homebuyer loan applications, utilizing Federal and local funding sources and private financing. Assist owners in determining the most cost effective improvement of their property in relation to financial assistance available, performing property inspection and researching permit activity. Evaluate property titles and financial underwriting aspects of the loan processing activities. Neighborhood Preservation Coordinator Page 2 Monitor projects to expedite the financing process or provide assistance as problems occur. Prepare reports, forms, and documents concerning residential rehabilitation as required. Perform other related duties as assigned. DESIRABLE QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would qualify. A typical way to obtain the skills, knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in urban planning, public administration or related field, and course work or training in planning, crime prevention, code enforcement, community outreach, grant writing and public relations. Experience : Four years of progressively responsible program administration experience in community planning, neighborhood improvement programs, and crime prevention. Knowledge of: Community Development Block Grant programs and relevant Federal laws and regulations; applicable land use financing; real estate, construction and housing rehabilitation practices and the mortgage or banking fields; principles of organization and administration; functions and services of City departments; principles and techniques of code enforcement and community relations; and, basic understanding of the State Uniform Building and Housing Codes. Ability to: Work with limited supervision. Effectively listen to the concerns of residents, property owners and business representatives and to promote participation in the neighborhood improvement program, ability to read and understand building codes and property improvement ordinances; ability to write clear and articulate activity and status reports; ability to make effective public presentations; ability to communicate effectively with staff, residents, property owners, business representatives, community groups and other public and private representatives; ability to operate a computer with word processing and database software application programs. Ability to speak Spanish is also desirable. License: Due to the performance of field duties which may require the need to operate a City vehicle, a valid California Driver’s License and an acceptable driving record during the course of employment in the position is required. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California Department of Motor Vehicles (DMV) Pull Notice Program. The Pull Notice program provides information to the City on the incumbent’s driving record and driver’s license status on a periodic Neighborhood Preservation Coordinator Page 3 basis. An employee assigned a City vehicle must sign and acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. PHYSICAL TASKS AND ABILITIESAND ENVIRONMENTAL CONDITIONS: Work is performed indoors and outdoors. Work performed indoors involves sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Work is performed indoors and outdoors. When work is performed outdoors, there is full exposure to the elements and the incumbent may be exposed to heat and cold. The incumbent stands and walks on level and uneven/slippery surfaces, twists, bends, pushes, pulls, crouches, reaches, and grasps.