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Home My WebLink About08. Cash Contract S.S. 576 Paramount Rehab AGENDA MEMO DATE: July 13, 2010 TO: Mayor and Members of the City Council FROM: Office of the City Manager By: John Oskoui, Director of Public Works SUBJECT: CASH CONTRACT NO. S.S. 576 PARAMOUNT BOULEVARD PAVEMENT REHABILITATION PROJECT – BROOKMILL ROAD TO ALAMEDA STREET RECOMMENDATION: That the City Council: 1. Approve Plans and Specification and grant authority to advertise bids for Cash Contract No. S.S. 576 - Paramount Boulevard Pavement Rehabilitation Project; and 2. ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING PROGRAM SUPPLEMENT NO. 027-N TO THE CITY OF DOWNEY - STATE MASTER AGREEMENT NO. 07-5334R. DISCUSSION: The pavement along Paramount Boulevard between Brookmill Road and Alameda Street is in need of resurfacing. Through the use of the City’s Pavement Management System, this section of the major arterial was identified as a priority project in need of major repairs. The City selected the consulting firm of Willdan Engineering to prepare the Plans, Specifications and Construction Cost Estimate (PS&E) for the rehabilitation of the existing pavement along this portion of Paramount Boulevard. Once completed, the PS&E documents were submitted to the California Department of Transportation (Caltrans) and the Federal Highway Administration (FHWA). Both agencies have approved the documents and the project is ready for solicitation of construction bids. This project generally consists of reconstruction of failed asphalt pavement areas, construction of a 1 ¾ -inch asphalt overlay, construction of asphalt concrete bus pads, reconstruction of wheelchair ramps to enhance access for the disabled, reconstruction of damaged curb, gutter, sidewalk, driveway approaches, and cross-gutters, trimming canopies and pruning of parkway trees, installation of four-inch traffic signal communications conduit and pullboxes, and striping. The project covers slightly more than 0.6 mile of roadway and will extend the life of the pavement along this portion of Paramount Boulevard by 20 years. CITY OF DOWNEY, CALIFORNIA Mayor and Members of the City Council Cash Contract No. S.S. 576 July 13, 2010 Page 2 The Paramount Boulevard Pavement Rehabilitation Project is receiving federal funding through the Safe, Accountable, Flexible, Efficient Transportation Equity Act - A Legacy for Users (SAFETEA-LU), Surface Transportation Program - Local (STPL) funds. The matching funds to be provided by the City of Downey consist of Proposition “C” Local Return funds. California public agencies utilizing federal funds for highway-related projects are required to execute a Program Supplement Agreement (PSA) with Caltrans. The purpose of the PSA is to specify the specific details of the project and to define the terms and conditions included in the PSA. The PSA must be in place in order to allow Caltrans to transfer federal funds to the local agency once invoicing has started. In addition, the adoption of the attached resolution will authorize the City Manager to execute the PSA on behalf of the City. FINANCIAL IMPACT: Based on the Construction Cost Estimate, the total cost for the Paramount Boulevard Pavement Rehabilitation Project will be $730,000. This includes a 10% construction cost contingency and a 10% cost for construction engineering. Currently, $796,200 is programmed for this project in the FY 2010-11 Capital Improvement Program, consisting of $645,000 in federal STPL funds and $151,200 in Proposition “C” Local Return funds. A detailed project funding summary will be provided at the time of the project award. Attachment: Resolution Program Supplement Agreement No. 027-N S:\AgendaMemosCC2010\07-13-10\Cash Contract No. 576 – Authority To Advertise For Bids RESOLUTION NO. 10- ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING PROGRAM SUPPLEMENT NO. 027-N TO THE CITY OF DOWNEY - STATE MASTER AGREEMENT NO. 07-5334R FOR THE PARAMOUNT BOULEVARD PAVEMENT REHABILITATION PROJECT (CASH CONTRACT NO. S.S. 576) WHEREAS , the City Council of the City of Downey adopted Resolution No. 07-6960 approving the City of Downey - State Master Agreement No. 07-5334R, which covers highway projects receiving federal aid within the City; and WHEREAS , public agencies utilizing federal funds for highway-related projects are required to execute a Program Supplemental Agreement (PSA) with the State of California Department of Transportation (Caltrans) prior to invoicing Caltrans for federal funds expended on the project; and WHEREAS , the attached Program Supplement No. 027-N to the City of Downey - State Master Agreement No. 07-5334R covers federal aid funding for the Paramount Boulevard Improvements Project (Cash Contract No. S.S. 576); and WHEREAS , the City of Downey has received authorization from Caltrans to proceed with construction on this project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council of the City of Downey does hereby approve Program Supplement Agreement No. 027-N to the City of Downey - State Master Agreement No. 07- 5334R covering funding for construction work on said project. SECTION 2. The City Manager of the City of Downey is hereby authorized and directed to execute Program Supplement Agreement No. 027-N on behalf of the City of Downey. SECTION 3. The City Clerk shall certify to the adoption of this resolution and forward two (2) certified copies of this resolution to the Director of Public Works for transmittal to the State. APPROVED AND ADOPTED this ______ day of July, 2010. _______________________________ ANNE M. BAYER, Mayor ATTEST: ___________________________________ KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 10-______ PAGE TWO I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the _____ day of July, 2010, by the following vote, to wit: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members: KATHLEEN L. MIDSTOKKE, City Clerk