HomeMy WebLinkAbout05. Automated Library Mgmt Agreement Renewal
AGENDA MEMO
DATE:
June 8, 2010
TO:
Mayor and Members of the City Council
FROM:
Office of the City Manager
By: Thad Phillips, Community Services Director
SUBJECT:RENEWAL OF SERVICE AGREEMENT FOR AUTOMATED LIBRARY
MANAGEMENT BETWEEN THE CITY OF DOWNEY AND THE CITY OF
SANTA FE SPRINGS
RECOMMENDATION
That the City Council approve the agreement for Automated Library Management
between the City of Downey and the City of Santa Fe Springs for a period of one (1)
year.
DISCUSSION
Since 1979, the City of Downey and the City of Santa Fe Springs have worked
cooperatively to provide shared collections and library automation operations. Downey
will provide Santa Fe Springs access to a library automation system maintained and
operated by Downey. Access to the system is through system software and
communication hardware located at the Downey City Library. A library automation
system is defined as the central site hardware, servers, operating systems,
telecommunications devices, peripheral equipment and programs purchased and/or
leased from selected vendors of library automation systems which provide at least the
following functionality: circulation, cataloging, acquisitions, serial control, bibliographic
and authority control, public access online catalog, and any other features and functions
which may be added.
The annual operations costs of the library automation system include personnel costs,
office and system supplies, professional publications, building rental, equipment and
software maintenance, utility bills, travel, professional and technical fees, fiscal agent
fees, contingency fees and any other costs determined to be necessary to provide
access to the Library Automation System as set forth in the agreement. These costs
will be used in determining the annual operation fees.
The terms of the agreement have changed from a three (3) to a one (1) year renewal to
allow Santa Fe Springs to investigate options to implement new technologies.
FISCAL IMPACT
Santa Fe Springs will contribute approximately $43,705 toward the cost of automated
library services.
CITY OF DOWNEY, CALIFORNIA