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HomeMy WebLinkAboutResolution No. 10-7180 - Destruct Building RecordsRESOLUTION NO. 10-7180 [ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY, APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE BUILDING DEPARTMENT. WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and the City Attorney has concurred in this certification; and WHEREAS, the Building Department records listed on Exhibit “B” attached hereto have been scanned into a digital image that can not be altered. The most current standards for scanning electronic records have been followed. Each and every image has been compared to the original record for completeness, accuracy and quality. These digital images will now replace the original records; and WHEREAS, the City Clerk has requested and authorized certain obsolete Building Department records listed on Exhibit “B” to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: [ SECTION 1. As authorized by California Government Code Section 34090, the City Council hereby authorizes and approves the destruction of the obsolete Building Department records as listed on Exhibit “B“ attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 23rd day of February, 2010 C ANNo ATTEST: gMdA KATHLEEN L. MIDSTOKKE, City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 23rd day of February, 2010, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN : Council Members: Council Member: Council Member: Council Member: Brossmer, Gafin, Guerra, Marquez, Mayor Bayer None None None „n/ii:„a4## RESOLUTION NO. 10- 7180 PAGE TWO EXHIBIT A DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commis£ion, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE ATTACHED EXHIBIT “B“ 4ehe##,amr’?z, ag UNITy aeK/6z:£U. lepartment I have reviewed the above-described records for historical value and for compliance with the established retention requirements, and I consent to their destruction. %bMaa,)#.D a'eq- J D City Clerk Date 1 con:lction of the above-described records. AJ\ =©/Mrney I certify that the destruction of the above-described records was approved by the City Council of the City of Downey, California; by Resolution No. 10- 7180 at the regular meeting of the City Council held in Downey, California, on the 23rd day of February , 2010, and that by said Resolution, the Department Head or his/her designee was authorized to destroy the records Xgaa/ I) W . %ALMa City of Downey State of California Da- au-IC> DateCity Clerk loing authorityI hereby cl destroyed the above-described records were a ’aa FI abHaM q);My@ @#: RESOLUTION NO. 10- 7180 PAGE THREE EXHIBIT B AUTHORIZATION TO DESTROY ORIGINAL PUBLIC I hereby consent to the destruction of - n <, // _. je artrm Box No. 1 – 46 inclusive Contents & Inclusive Dates BUILDING PERMIT FILES – (replaced by digital images) Street range: Adco Avenue through Dalewood Avenue; Date range: May 2008 to present RESOLUTION NO. 10-7180 APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE BUILDING DEPARTMENT NOTE TO FILE: The public records noted in Exhibit B of the above named resolution were not approved for destruction. Digital copies of the records were created, however, at the time of this notation the City of Downey does not have a policy or procedure in place for allowing the destruction of permanent records, if digitally scanned. I