HomeMy WebLinkAbout06a. Kabbara Agreement
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
rd
This Professional Services Agreement (“Agreement”) is made and entered into this 23
day of February, 2010 by and between the City of Downey, a municipal corporation organized
under the laws of the State of California, with its principal place of business at 11111 Brookshire
Leah A. Kabbara dbaKabbara Engineering
Avenue, Downey, California 90241 (“City”) and ,
Sole Proprietorship121 North Harwood Street,
a, with its principal place of business at
Orange, CA 92866
(“Consultant”). City and Consultant are sometimes individually referred to
herein as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of
certain professional services required by the City on the terms and conditions set forth in this
Agreement. Consultant represents that it is experienced in providing professional Engineering
consulting services to public clients, is licensed in the State of California, and is familiar with the
plans of City.
2.2 Project.
City desires to engage Consultant to render such services for the Citywide
Resurfacing (“Project”) as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services.
Consultant promises and agrees to furnish to
the City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional Engineeringconsulting services
necessary for the Project (“Services”). The Services are more particularly described in Exhibit
“A” attached hereto and incorporated herein by reference. All Services shall be subject to, and
performed in accordance with, this Agreement, the exhibits attached hereto and incorporated
herein by reference, and all applicable local, state and federal laws, rules and regulations. To the
extent that anything in any Exhibits to this Agreement conflict with the terms of the Agreement,
the Agreement shall control and the Exhibits shall have no force or effect.
3.1.2 Term.
The term of this Agreement shall be from February 24, 2010, to
February 24, 2011, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines that may be set by City staff in carrying out the terms of this Agreement.
3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor.
The
Services shall be performed by Consultant or under its supervision. Consultant shall determine
the means, methods and details of performing the Services subject to the requirements of this
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Consultant retains the right to perform similar or different services for others during the term of
this Agreement. Any additional personnel performing the Services under this Agreement on
behalf of Consultant shall also not be employees of City and shall at all times be under
Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other
amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and
obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, disability insurance, and workers’
compensation insurance.
3.2.2 Schedule of Services.
Consultant shall perform the Services
expeditiously, within the term of this Agreement, and in accordance with the Schedule of
Services set forth in Exhibit “B” attached hereto and incorporated herein by reference
(“Schedule”). Consultant represents and warrants that it has the professional and technical
knowledge and personnel required to perform the Services in conformance with the Schedule. In
order to facilitate Consultant’s conformance with the Schedule, City shall respond to
Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a
more detailed schedule of anticipated performance time lines to meet the Schedule.
3.2.3 Conformance to Applicable Requirements.
All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel.
Consultant has represented to City that
certain key personnel shall perform and coordinate the Services under this Agreement. Should
one or more of such personnel become unavailable, Consultant may substitute other personnel of
at least equal competence upon written approval of City. In the event that City and Consultant
cannot agree as to the substitution of key personnel, City shall be entitled to terminate this
Agreement for cause. As discussed below, any personnel who fail or refuse to perform the
Services in a manner acceptable to the City, or who are determined by the City to be
uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a
threat to the safety of persons or property, shall be promptly removed from the Project at the
request of the City.
3.2.5 City’s Representative.
The City hereby designates its City Manager, or
his/her designee, to act as its representative for the performance of this Agreement (“City’s
Representative”). City’s Representative shall have the power to act on behalf of the City for all
purposes under this Agreement. Consultant shall not accept direction or orders from any person
other than the City’s Representative or his/her designee.
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3.2.6 Consultant’s Representative. Leah
Consultant hereby designates
Kabbara, P.E.,
or her designee, to act as its representative for the performance of this
Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full
authority to represent and act on behalf of the Consultant for all purposes under this Agreement.
The Consultant’s Representative shall supervise and direct the Services, using his best skill and
attention, and shall be responsible for all means, methods, techniques, sequences and procedures
and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services.
Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City’s staff, Consultants and other
staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees.
Consultant shall
perform all Services under this Agreement in a skillful and competent manner, consistent with
the standards generally recognized as being employed by professionals in the same discipline in
the State of California. Consultant represents and warrants that it is skilled in the professional
calling necessary to perform the Services. Consultant warrants that all employees and
subcontractors shall have sufficient skill and experience to perform the Services assigned to
them. Finally, Consultant represents and warrants that it, its employees and subcontractors have
all licenses, permits, qualifications and approvals of whatever nature that are legally required to
perform the Services, including a City business license, and that such licenses and approvals
shall be maintained throughout the term of this Agreement. As provided for in the
indemnification provisions of this Agreement, Consultant shall perform, at its own cost and
expense and without reimbursement from the City, any services necessary to correct errors or
omissions which are caused by the Consultant’s failure to comply with the standard of care
provided for herein. Any employee of the Consultant or its sub-Consultants who is determined
by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the
Project, a threat to the safety of persons or property, or any employee who fails or refuses to
perform the Services in a manner acceptable to the City, shall be promptly removed from the
Project by the Consultant and shall not be re-employed to perform any of the Services or to work
on the Project.
3.2.9 Laws and Regulations.
Consultant shall keep itself fully informed of and
in compliance with all local, state and federal laws, rules and regulations in any manner affecting
the performance of the Project or the Services, including, but not limited to all Cal/OSHA
requirements, and shall give all notices required by law. Consultant shall be liable for all
violations of such laws and regulations in connection with Services. If the Consultant performs
any work knowing it to be contrary to such laws, rules and regulations and without giving
written notice to the City, Consultant shall be solely responsible for all costs arising therefrom.
Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees,
agents and volunteers free and harmless, pursuant to the indemnification provisions of this
Agreement, from any claim or liability arising out of any failure or alleged failure to comply
with such laws, rules or regulations.
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3.2.10 Insurance.
3.2.10.1 Time for Compliance.
Consultant shall not commence
Services under this Agreement until it has provided evidence satisfactory to the City that it has
secured all insurance required under this section. In addition, Consultant shall not allow any
subcontractor to commence work on any subcontract until it has provided evidence satisfactory
to the City that the subcontractor has secured all insurance required under this section.
3.2.10.2 Minimum Requirements.
Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries to
persons or damages to property which may arise from or in connection with the performance of
this Agreement by the Consultant, its agents, representatives, employees or subcontractors.
Consultant shall also require all of its subcontractors to procure and maintain the same insurance
for the duration of the Agreement. Such insurance shall meet at least the following minimum
levels of coverage:
(A) Minimum Scope of Insurance.
Coverage shall be at least
as broad as the latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto);
and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as
required by the State of California and Employer’s Liability Insurance.
(B) Minimum Limits of Insurance.
Consultant shall maintain
limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal
injury and property damage. If Commercial General Liability Insurance or other form with
general aggregate limit is used, either the general aggregate limit shall apply separately to this
Agreement/location or the general aggregate limit shall be twice the required occurrence limit;
(2)Automobile Liability: $2,000,000 per accident for bodily injury and property damage; and (3)
Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by
the Labor Code of the State of California. Employer’s Liability limits of $2,000,000 per accident
for bodily injury or disease.
3.2.10.3 Professional Liability.
Consultant shall procure and
maintain, and require its sub-Consultants to procure and maintain, errors and omissions liability
insurance appropriate to their profession. Such insurance shall be in an amount not less than
approved by the City’s Finance Director, and shall be endorsed to include contractual liability.
3.2.10.4 Insurance Endorsements.
The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms supplied or
approved by the City to add the following provisions to the insurance policies:
(A) General Liability.
The general liability policy shall be
endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and
volunteers shall be covered as additional insured with respect to the Services or operations
performed by or on behalf of the Consultant, including materials, parts or equipment furnished in
connection with such Services; and (2) the insurance coverage shall be primary insurance as
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respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess,
shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying
coverage. Any insurance or self-insurance maintained by the City, its directors, officials,
officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall
not be called upon to contribute with it in any way.
(B) Automobile Liability.
The automobile liability policy
shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents
and volunteers shall be covered as additional insureds with respect to the ownership, operation,
maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the
Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be
primary insurance as respects the City, its directors, officials, officers, employees, agents and
volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s
scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its
directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s
insurance and shall not be called upon to contribute with it in any way.
(C) Workers’ Compensation and Employer’s Liability
Coverage.
The insurer shall agree to waive all rights of subrogation against the City, its
directors, officials, officers, employees, agents and volunteers for losses paid under the terms of
the insurance policy which arise from work performed by the Consultant.
(D) All Coverage.
Each insurance policy required by this
Agreement shall be endorsed to state that: (1) coverage shall not be suspended, voided, reduced
or canceled except after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to the City; and (2) any failure to comply with reporting or other
provisions of the policies, including breaches of warranties, shall not affect coverage provided to
the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.5 Separation of Insureds; No Special Limitations.
All
insurance required by this Section shall contain standard separation of insureds provisions. In
addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors, officials, officers, employees, agents and volunteers.
3.2.10.6 Deductibles and Self-Insurance Retentions.
Any
deductibles or self-insured retentions must be declared to and approved by the City. Consultant
shall guarantee that, at the option of the City, either: (A) the insurer shall reduce or eliminate
such deductibles or self-insured retentions as respects the City, its directors, officials, officers,
employees, agents and volunteers; or (B) the Consultant shall procure a bond guaranteeing
payment of losses and related investigation costs, claims and administrative and defense
expenses.
3.2.10.7 Acceptability of Insurers.
Insurance is to be placed with
insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in
California, and satisfactory to the City.
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3.2.10.8 Verification of Coverage.
Consultant shall furnish City
with original certificates of insurance and endorsements effecting coverage required by this
Agreement on forms satisfactory to the City. The certificates and endorsements for each
insurance policy shall be signed by a person authorized by that insurer to bind coverage on its
behalf, and shall be on forms provided by the City if requested. All certificates and
endorsements must be received and approved by the City before performance of Services
commences. The City reserves the right to require complete, certified copies of all required
insurance policies, at any time.
3.2.11 Safety.
Consultant shall execute and perform its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall at
all times be in compliance with all applicable local, state and federal laws, rules and regulations,
and shall exercise all necessary precautions for the safety of employees appropriate to the nature
of the work and the conditions under which the work is to be performed. Safety precautions as
applicable shall include, but shall not be limited to: (A) adequate life protection and life saving
equipment and procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks,
confined space procedures, trenching and shoring, equipment and other safety devices,
equipment and wearing apparel as are necessary or lawfully required to prevent accidents or
injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety
measures.
3.3 Fees and Payments.
3.3.1 Compensation.
Consultant shall receive compensation, including
authorized cost and expense reimbursements, for all Services rendered under this Agreement at
the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference.In no
event shall the total compensation, including authorized cost and expense reimbursements,
Fifty Two Thousand Eight Hundred Forty Dollars ($52,840.00)
exceed without written
approval of City’s Representative. Extra Work, as defined below, may be authorized as
described below, and if authorized, shall be compensated at the rates and manner set forth in this
Agreement.
3.3.2 Payment of Compensation.
Consultant shall submit to City a monthly
itemized statement which indicates the portion of Services work completed and hours of work
rendered by Consultant. The statement shall describe the portion of Services and hours of work
rendered by Consultant since the initial commencement date, or since the start of subsequent
billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45)
days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses.
Consultant shall not be reimbursed for
any expenses unless authorized in writing by City.
3.3.4 Extra Work.
At any time during the term of this Agreement, City may
request that Consultant perform “Extra Work”. As used herein, “Extra Work” means any work
which is determined by City to be necessary for the proper completion of the Project, but which
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the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from City’s Representative.
3.3.5 Prevailing Wages.
Consultant is aware of the requirements of California
Labor Code Sections 1720 et seq. and 1770 et seq., as well as California Code of Regulations,
Title 8, Section 16000 et seq. (“Prevailing Wage Laws”), which require the payment of
prevailing wage rates and the performance of other requirements on certain “public works” and
“maintenance” projects. If the Services are being performed as part of an applicable “public
works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total
compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage
Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in
effect at the commencement of this Agreement. Consultant shall make copies of the prevailing
rates of per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the Consultant’s
principal place of business and at the Project site. Consultant shall defend, indemnify and hold
the City, its directors, officials, officers, employees, agents and volunteers free and harmless
from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure
to comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection.
Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during
normal business hours to examine, audit, and make transcripts or copies of such records and any
other documents created pursuant to this Agreement. Consultant shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three
(3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination.
City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination,
Consultant shall be compensated only for those services which have been adequately rendered to
City, and Consultant shall be entitled to no further compensation. Consultant may not terminate
this Agreement except for cause.
3.5.1.2 Effect of Termination.
If this Agreement is terminated as
provided herein, City may require Consultant to provide all finished or unfinished Documents &
Data, as defined below, and other information of any kind prepared by Consultant in connection
with the performance of Services under this Agreement. Consultant shall be required to provide
such document and other information within fifteen (15) days of the request.
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3.5.1.3 Additional Services.
In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and in such
manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices.
Notices permitted or required under this Agreement
shall be given to the respective Parties at the following address, or at such other address as the
respective Parties may provide in writing for this purpose:
Consultant:Kabbara Engineering
121 North Harwood Street
Orange, CA 92866
Attn: Leah Kabbara, P.E.
Principal Engineer
City:City of Downey
11111 Brookshire Avenue
Downey, CA 90241
Attn: Edwin J. Norris
Deputy Director of Public Works
Such notice shall be deemed made when personally delivered or when mailed, two
business days after deposit in the U.S. Mail, first class postage prepaid and addressed to the
Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual
notice occurred, regardless of the method of service.
Notice shall also be deemed made by facsimile with return confirmation.
Consultant:FAX(714) 744-9771
City:
City of Downey Facsimile Number (562) 904-7296
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property.
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in
plans, specifications, studies, drawings, estimates, and other documents or works of authorship
fixed in any tangible medium of expression, including but not limited to, physical drawings or
data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to
be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall
require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual
license for any Documents & Data the subcontractor prepares under this Agreement. Consultant
represents and warrants that Consultant has the legal right to license any and all Documents &
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Data. Consultant makes no such representation and warranty in regard to Documents & Data
which were prepared by design professionals other than Consultant or provided to Consultant by
the City. City shall not be limited in any way in its use of the Documents & Data at any time,
provided that any such use not within the purposes intended by this Agreement shall be at City’s
sole risk.
3.5.3.2 Confidentiality.
All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.5.4 Cooperation; Further Acts.
The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorneys’ Fees.
If either Party commences an action against the other
Party, either legal, administrative or otherwise, arising out of or in connection with this
Agreement, the prevailing party in such litigation shall be entitled to have and recover from the
losing party reasonable attorney’s fees and all other costs of such action.
3.5.6 Indemnification.
Consultant shall defend, indemnify and hold the City,
its directors, officials, officers, employees, agents and volunteers free and harmless from any and
all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or
equity, to property or persons, including wrongful death, in any manner arising out of or incident
to any actual or alleged negligent acts, omissions or willful misconduct of Consultant, its
officials, officers, employees, agents, Consultants and subcontractors arising out of or in
connection with the performance of the Services, the Project or this Agreement, including
without limitation the payment of all consequential damages and attorneys’ fees, expert witness
fees, and other related costs and expenses. Consultant shall defend, at Consultant’s own cost,
expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every
kind that may be brought or instituted against City, its directors, officials, officers, employees,
agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may
be rendered against the City and/or its directors, officials, officers, employees, agents or
volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the
City and its directors, officials, officers, employees, agents and/or volunteers, for any and all
legal expenses and costs incurred by each of them in connection therewith or in enforcing the
indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to
insurance proceeds, if any, received by the City, its directors, officials officers, employees,
agents and volunteers.
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3.5.7 Entire Agreement.
This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings, letters, memoranda or agreements. This Agreement may only be modified by a
writing signed by both Parties.
3.5.8 Governing Law.
This Agreement shall be governed by the laws of the
State of California without regard to conflicts of law principles. Venue shall be in Los Angeles
County or the appropriate federal court including Los Angeles County within its boundaries.
3.5.9 Time of Essence.
Time is of the essence for each and every provision of
this Agreement.
3.5.10 City’s Right to Employ Other Consultants.
City reserves the right to
employ other Consultants in connection with this Project.
3.5.11 Successors and Assigns.
This Agreement shall be binding on the
successors and assigns of the Parties, and shall not be assigned by Consultant without the prior
written consent of the City, which may be given or withheld in the City’s sole and absolute
discretion.
3.5.12 Assignment or Transfer.
Consultant shall not assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without the
prior written consent of the City, which may be given or withheld in the City’s sole and absolute
discretion. Any attempt to do so shall be null and void, and any assignees, hypothecates or
transferees shall acquire no right or interest by reason of such attempted assignment,
hypothecation or transfer.
3.5.13 Construction; References; Captions.
Since the Parties or their agents
have participated fully in the preparation of this Agreement, the language of this Agreement shall
be construed simply, according to its fair meaning, and not strictly for or against any Party.
Unless otherwise specified in this Agreement, any term referencing time, days or period for
performance shall be deemed calendar days and not work days. All references to Consultant
include all personnel, employees, agents, Consultants and subcontractors of Consultant except as
otherwise specified in this Agreement. All references to City include its directors, officials,
officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The
captions of the various articles and paragraphs are for convenience and ease of reference only,
and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment; Modification.
No waiver, supplement, modification, or
amendment of this Agreement shall be binding unless executed in writing and signed by both
Parties.
3.5.15 Waiver.
No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
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3.5.16 No Third Party Beneficiaries.
There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability.
If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18 Prohibited Interests.
Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, City shall have the right to rescind this Agreement without liability.
For the term of this Agreement, no member, officer or employee of City, during the term of his
or her service with City, shall have any direct interest in this Agreement, or obtain any present or
anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment.
Consultant represents that it is an
equal opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff
or termination. Consultant shall also comply with all relevant provisions of City’s Minority
Business Enterprise Program, Affirmative Action Plan or other related programs or guidelines
currently in effect or hereinafter enacted.
3.5.20 Labor Certification.
By its signature hereunder, Consultant certifies that
it is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Workers’ Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement.
Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts.
This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required.
Consultant shall not subcontract any portion
of the Services required by this Agreement, except as expressly stated herein, without prior
written approval of the City. Subcontracts, if any, shall contain a provision making them subject
to all provisions stipulated in this Agreement.
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SIGNATURE PAGE TO
CITY OF DOWNEY
PROFESSIONAL SERVICES AGREEMENT
CITY OF DOWNEY KABBARA ENGINEERING
“CITY” “CONSULTANT”
By: ____________________________ By:
Anne M. Bayer, Mayor Leah Kabbara, Principal Engineer
Attest:
__________________________________
Kathleen L. Midstokke, City Clerk
Approved as to Form:
__________________________________
City Attorney
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EXHIBIT “A”
SCOPE OF SERVICES
The Services to be performed by Consultant for the Project pursuant to this
Agreement shall include but not be limited to the following specific tasks:
Phase I - Preliminary Design
A.Attend 2 design progress meetings with City staff to review design schedule and finalize
the City’s design criteria and parameters that will be incorporated into the project.
B.Research all available City records and documents for the 2 new streets (Marbel Avenue
& McCallum Street) including, but not limited to existing improvement plans and
topographic data maps, “As Built” drawings, utility plans, reports studies and other
pertinent information necessary for said project.
C.Conduct a detailed utility search for the 2 new streets (Marbel Avenue & McCallum
Street) within project limits. Send Utility Notices, in the form provided by City, to all
utility companies and agencies with facilities located within the limits of the project.
Identify possible conflicts and incorporate into design as appropriate.
D.Perform field surveying for design purposes, including location of topographic features
within the traveled roadway, site specific elevations and cross sections at 25-foot
intervals for the streets indentified in Group 2 (2 streets-Koopman Avenue & Pivot
Street, only)
E.Perform field surveying for design purposes, including site specific elevations as required
for the design of miscellaneous P.C.C. improvements, such as cross gutters, curb and
gutter, driveways, ramps and curb returns, as identified by City staff on Group 1 Streets
(32 Streets total).
F.Prepare base maps for the 2 new project streets, including Marbel Avenue (from Nada
Street to McCallum Street (366 l.f.)) and McCallum Street from Marbel Avenue to
crossgutter (151 l.f.), at 1”=40’(H) scale, on 24”x36” City of Downey standard sheets.
G.Prepare new design plan and profile for the reconstruction of the Group 2 Streets,
Koopman Avenue and Pivot Street, in AutoCAD 2000. Plan and profile base sheets shall
be prepared in 1”=40’ horizontal scale (1”=4’ vertical scale), plotted to fit 24”x36” City
of Downey standard sheet size. The replacement of all existing striping and traffic loop
detectors will be shown street plans, and NO SEPARATE striping or loop replacement
plans are required.
Traffic control plans & construction phasing plans are also an Optional Service, if
required by the City of Downey.
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Exhibit “A”
Scope of Service
Page 2
H.Revise the existing construction plans (plan view only), including revised details and
construction notes, and revised typical sections, as required for all streets in Group 1 of
this project, in AutoCAD 2000 at 1”=40’ scale, plan view only on City of Downey
standard sheets.
I.Prepare contract specifications for the proposed project using the standard specifications
provided by the City in Microsoft Word 97 (or later version) in CSI format per City
requirements.
J.Prepare quantity calculations and engineer’s estimate for the proposed project in a form
approved by the City, using Microsoft Excel 97 (or later version).
K.Progress copies of the plans, specifications and engineer’s estimate shall be submitted to
the City for approval at the 90% completion level, as follows:
1.90% completion level
a.2 sets of the construction plans consisting of full size blueline prints
b.2 sets of the contract specifications printed on 8-1/2 x 11” paper and
bound.
c.2 sets of the engineer’s estimate on 8-1/2 x 11” spreadsheets.
Phase 2 - Final Design
L.Final plans, specification and engineer’s estimate (100% completion level) shall be
submitted to the City for bidding purposes as follows.
1.Plans
a.1 set of the construction plans plotted on Mylar film suitable for
blueprinting by the City of Downey
b.2 sets of prints of construction plans full size and 1 set of reduced
construction plans 11”x17”
c.1 Digital copy of AutoCAD “dwg” file on compact disc
2.Specifications
a.1 set of the contract bid specifications incorporating all required forms
and technical specifications, printed on standard white 8-1/2 x 11”
paper, submitted unbound, suitable for reproduction by the City
b.1 Digital copy of MS Word “doc” file on compact disc
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Exhibit “A”
Scope of Service
Page 3
3.Estimate
a.1 copy of the engineer’s estimate printed on standard white 8-1/2 x 11”
paper, including copies of quantity calculations.
b.1 Digital cop of MS Excel “xls” file on compact disc
M.Prepare As-Built drawings for S.S. 571 in AutoCAD 2000 based on redlined drawings to
be provided to Consultant by the City Inspector or Project Manager, after construction is
complete. Submit As-Build plans to City on Mylar and in digital format, as required.
The Consultant shall provide Plans, Specifications and estimate in the manner described
above for the following 38 street segments:
Street Name Limits
1. Adoree Street CUL-DE-SAC (W) to Smallwood Avenue
2. Albia Street Smallwood Avenue to CUL-DE-SAC (E)
3. Anderberg Avenue Alameda Street to CUL-DE-SAC (N)
4. Barlin Avenue Gardendale Street to Century Boulevard
5. Bellder Drive Imperial Hwy to Everest Street
6. Birchdale Avenue CUL-DE-SAC (E) to Tenth Street
7. Charloma Drive Shelleyfield Road to Lakewood Boulevard
8. Coldbrook Avenue Stewart & Gray Road to Hall Road
9. Cole Street Rives Avenue to Paramount Blvd.
10. Comolette Street CUL-DE-SAC (W) to Smallwood Avenue
11. Conklin Street CUL-DE-SAC (W) to Smallwood Avenue
12. Dalen Street CUL-DE-SAC (W) to Verdura Avenue
13. Devenir Street CUL-DE-SAC (W) to Smallwood Avenue
14. Dolan Avenue CUL-DE-SAC (S) to Seventh Street
15. Gneiss Avenue Alameda Street to CUL-DE-SAC (N)
16. Koopman Avenue Phlox Street to Pivot Street
17. Laureldale Avenue Golden Avenue to I-105 FWY FTG ROAD
18. Lubec Street Downey Sanford Road to Pangborn Avenue
19. Marbel Avenue Seventh Street to CUL-DE-SAC (N)
20. Marbel Avenue Nada Street to McCallum Street
21. Mattock Avenue Florence Avenue to Dacosta Avenue
22. McCallum Street Marbel Avenue (W) to Marbel Avenue (E)
23. Morning Avenue Cole Street to Melva Street
24. Nada Street Patton Road to Marbel Avenue
25 Nedra Avenue CUL-DE-SAC (S) to Seventh Street
26. Norlain Avenue Pivot Street to Arnett Street
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27. Orizaba Avenue Alameda Street to CUL-DE-SAC (N)
28. Phlox Street CUL-DE-SAC (W) to Pruess Avenue
29. Phlox Street Norlain Avenue to Pomering Road
30. Pivot Street Norlain Avenue to Pomering Road
31. Pivot Street Koopman Avenue to Phlox Street
32. Planett Avenue CUL-DE-SAC (S) to Seventh Street
33. Pomering Road Pivot Street to Arnett Street
34. Raebert Street Vultee Avenue to Corrigan Avenue
35. Samoline Avenue Phlox Street to CUL-DE-SAC (N)
36. Sarabeth Street Julius Avenut to Yankey Street
37. Stamps Avenue CUL-DE-SAC (S) to Seventh Street
38. Vultee Street Buckels Street to Stewart & Gray Road
Optional Services
1.Caltrans Coordination (Hourly Estimate)
Prepare a Caltrans encroachment permit application for Laureldale Avenue,
submit and process the application through Caltrans District 7 for approval (hourly estimate).
Assumes that any permit fees (if required) will be paid by the City.
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EXHIBIT “B”
SCHEDULE OF SERVICES
The term of this Agreement shall be from February 24, 2010 to February 24, 2011, unless
earlier terminated as provided in this Agreement.
Consultant shall complete all Services within the term of this Agreement and shall meet
all other established deadlines for each respective scope-of-work task as follows:
Milestone/ Scheduled Completion
Task Weeks Following Notice to Proceed
1A. Kick-off Meeting 1
1B. Research and Review Existing Documents 1
1C. Utility Notification 3
1D/1E. Field Survey 4
1F. Base Plan Preparation 5
1G-1J. Prepare Plans, Specification and
Estimate (PS&E) 9
1K. 90% PS&E Submittal 9
90% PS&E – City Review 11
2A. Revise and Submit Final PS&E 13
Final PS&E – City Review 15
2B. Final PS&E Corrections 17
Final 100% PS&E Submittal 17
City Final Approval 17
3. Prepare As-Built Drawings 36
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EXHIBIT “C”
COMPENSATION
Consultant shall receive rate-based compensation, including authorized cost and expense
reimbursement, for all Services rendered under this Agreement at the rates set forth below. In no
event shall total compensation, including authorized cost and expense reimbursements, exceed
Fifty Two Thousand Eight Hundred Forty Dollars ($52,840.00)
without written approval of
City’s Representative.
Task Quality Principal Land 2-Man Proj. Civil
Engr__ Engr Surveyor Survey Engr Designer Clerical Total
($120) ($165) ($160) ($210) ($150) ($100) ($65)
Phase 1 - Preliminary Design
A. Progress Meetings (2) 4 4 2 $ 1,390
B. Research & review existing documents 1 2 $ 350
C. Utility Notifications & Coordination
& Utility Notification Log with copies
of all correspondence 4 8 $ 1,120
D.Field Topo survey for Topo & Cross
Sections at 25 foot intervals for Group 2
Streets, Koopman & Pivot (as required
for design purposes) 8 24 $ 6,320
E.(Hourly Estimate) - field topo survey
for 32 Group 1 streets (as required
for design purposes, for curb &
gutter, cross gutter, ramp &
driveway reconstruction identified
on City’s punchlist) 16 62 $ 15,580
F.Prepare base plans (1”=40’ scale) for
2 new streets (Marbel & McCallum)
(Est. 1 sheet) 8 $ 800
G.Prepare new design plan and profile
sheets for the Group 2 reconstruction
streets (1”=40’ (H), 1’=4’ (V)Scale)
(Koopman & Pivot) per results of
field survey (est. 2 sheets) 32 16 $ 6,400
H.Revise existing and prepare final
Street improvement plans (plan
view only), including typical
sections, construction notes, title
sheet and details (est. 18 sheets) 23 62 $ 9,650
I. Final project specifications 4 16 $ 1,640
J. Final opinion of probable construct-
ion costs & quantity calculations 6 8 1 $ 1,765
_
4 24 88 75 98 25
Sub-total $ 45,015
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Exhibit “B”
Compensation
Page 2
Task Quality Principal Land 2-Man Proj. Civil
Engr Engr Surveyor Survey Engr Designer Clerical Total
($120) ($165) ($90) ($210) ($150) ($100) ($65)
Phase 2 - Final Design
L-1. Finalize PS&E on mylar,
with digital & reduced
copies 4 24 2 $ 3,130
L-2. Final project specifications 4 2 $ 730
L-3. Final opinion of probable
construction costs &
quantity calculations 2 4 1 $ 765
M. Prepare as-built drawings
of S.S. 622 (20 streets),
on mylar & in digital
format per contractor
redlines provided by City
after the construction
period, as required by City of Downey 2 24 $ 2,700
_
12 52 5
Sub-total $ 7,325
Reimbursable Expenses
1.Reimbursable reprographic expense
allowance, including deliveries, certified
mailings & prints (construction bid sets
not included) $ 500
Total $ 52,840
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