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HomeMy WebLinkAboutResolution No. 09-7151 - Destruct Finance RecordsRESOLUTION NO. 09-7151 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY, APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE FINANCE DEPARTMENT. WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and WHEREAS, the Director of Finance has requested and authorized certain obsolete Finance Department records listed on Exhibit “B” attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION I. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Finance Department records as listed on Exhibit “B“ attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 25th day of August 2009a„A&:aa– ATTEST: MARIO A. GUERRA, Mayor %%4/EeA) /. I/LMa) KATHLEEN L. MIDSTOKKE, City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 25tr' day of August, 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN : Council Members: Council Member: Council Member: Council Member: Bayer, Brossmer, Gafin, Marquez, Mayor Guerra None None None d@a„,)##Le44@@ KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 09-7151 PAGE TWO EXHIBIT A DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT “B” Fcw#AIda Department o76 2/b 9 Date I have reviewed the above-described records for historical value and for compliance with the established retention requirements, and I consent to their destruction. Dq -Da 'CH Date I conp©J )f the above-described records. y t'(D?Date rds was approved by the City Council of the City of Downey, California; by Resolution No. C>q. //5/ at the regular meeting of the City Council held in Downey, California, on the 25th day of August 2009, and that by said Resolution, the department head of his/her designee was authorized to destroy the records. gal//m)&De-a 3'gg State of California DateCity Clerk I hereby certify that, pursuant to the foregoing authority, the above-described records f) q - iLl - 19 =I Date RESOLUTION NO. 09-7151 PAGE THREE EXHIBIT B AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed )w: /2 {/a FJimrtmerl a /Aforne’; Item No Contents & Inclusive Dates Accounts Payable, prior to 7/1/2003 Daily Cash Report Detail Bundles, prior to 7/1/2003 Accounts Receivable Collections, prior to 7/1/2002 Settled claims for damages against the City, prior to 7/1/2004 (except when required by law) Bank Reconciliations, prior to 7/1/2003 Rio Hondo Golf Course Receipts, prior to 7/1/2001 Refundable Deposits, prior to 7/1/2004 Transit Receipts, prior to 7/1/2000 Payroll Processing Reports, prior to 1/1/2004 Request for Reimbursement - Health Care Spending Account & Dependent Care Spending Account, prior to 7/1/2002 Paramedic Paid Invoices, prior to 7/1/2005 Paramedic Collection, prior to 7/1/2001 Timesheets, prior to 7/1/2006 Medical Benefits Claims Registers, prior to 1/1/2004 Voided Checks, prior to 7/1/2003