HomeMy WebLinkAboutResolution No. 09-7148 - Destruct City Clerk RecordsRESOLUTION NO. 09-7148
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY CLERK’S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit “B“ attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION I. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk’s Department records as
listed on Exhibit “B” attached hereto.
[
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
[>1. MARIO A. GUERRA, Mayor
ATTEST:
a
City ClerkHL mDSTOTd
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 11th day of August, 2009, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN :
Council Members: Bayer, Brossmer, Gafin, Marquez, Mayor Guerra
Council Member: None
Council Member: None
Council Member: None
e
RESOLUTION NO. 09- 7148
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT “B”
Wed£d@#a/@<epaf#i@Lc&p t ' v/-eq
Date
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
qIAbA).
City Clerk
Pt-of-or
of the above-described records.
2
that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No. 09- 7148 at the regular meeting of the City
Council held in Downey, California, on the llth day of August , 2008, and that by
said Resolution, the Department Head or his/her designee was authorized to destroy the records.
cM1:111p/dLI••F#f111) 1111A( + :I h eo : P 8:1Pf:hi aDa :W / J 2 JaY
I hereby certify that, pursuant+ to the foregoing authority, the above-described records were
destroyed on Aa#aa 6 -a?I DOOr
W
Name
RESOLUTION NO. 09- 7148
PAGE THREE
EXHIBIT B
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC
I hereby consent to the destruction of the (qc MRs liste/'})elow:
IdAa)g.%IaaWe/
Department Head
RECORDS
Box No.Contents & Inclusive Dates
STATEMENTS OF ECONOMIC INTEREST:
Design Review Board 2000-2001
City Employees 2000-2901 ; City Prosecutor/Sp. Counsel 2000-2001
Recreation & Community Services Comm. 2000-2001
Project Area Committee 2000-2001
Consultants 2000-2001
1
FPPC FILING LOGS 1989-2001
MISC. INFO DISTRIBUTED AT COUNCIL MEETINGS – 1998- 2003
SUBPOENAS FOR RECORDS – 1999-2006
MISC. CORRESPONDENCE – 1957-2004
INTEROFFICE MEMOS – 1968-2005
SPECIAL ELECTION 1983 – TAPES FROM VOTE TABULATION;
LOGIC & ACCURACY TEST CERTIFICATIONS
GOLF COURSE - 1993 BOND ISSUE – UNSUCCESSFUL
RESPONSES TO RFP BOND COUNSEL; OATHS OF OFFICE 1990-99
PETITION TO RETAIN MANAGER CHERRY @ GOLF COURSE 1984
PARK WATER COMPANY - REQUEST FOR RATE INCREASE 1960,
1967, 1972
COPIES OF MISC. AGENDA MEMOS - 1967-20012-3