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HomeMy WebLinkAboutResolution No. 09-7146 - Salary/Specs Finance Director, Budget Analyst & Fire Prevention TechnicianRESOLUTION NO. 09-7146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING SALARY RANGES AND CLASS SPECIFICATIONS FOR THE POSITIONS OF BUDGET ANALYST AND FIRE PREVENTION TECHNICIAN AND ADJUSTING THE SALARY RANGE FOR THE POSITION OF FINANCE DIRECTOR. WHEREAS, the 2009-10 Budget includes the new positions of Budget Analyst and Fire Prevention Technician and adjusts the salary of the Finance Director position , and WHEREAS, the recruitment, retention, and development of City staff require competitive and adequate compensation. NOW. THEREFORE. THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The class specifications of Budget Analyst and Fire Prevention Technician attached hereto, and by this reference, is hereby adopted. SECTION 2. The monthly salary ranges for the following positions shall take effect as indicated : Classification Title Pay Grade Finance Director 04-095 Budget Analyst 01-204 Fire Prevention Technician 01-170 Salary Range $12,179 - $14,858 $3,597 - $4,455 $3,091 - $3,830 Effective Date 07/01 /09 07/14/09 07/14/09 [ SECTION 3, This Resolution hereby supersedes any previously adopted Resolution establishing compensation for the position of Finance Director and, specifically Resolution No. 07-7027, adopted September 1 1 , 2007. SECTION 4. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 28th day of July, 2009 z)/7.'bAR;O I. GUERRA, &ayor ATTEST: gaMe,JK q&/db££d KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 09-7146 PAGE TWO I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 28th day of July, 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Council Members: Brossmer, Gafin, Marquez, Mayor Guerra Council Member: Bayer Council Member: None Council Member: None +{4M&aJy.%daZJ daz) KATHLEEN L. MIDSTOKKE, City Clerk RESOLUTION NO. 09-7146 PAGE THREE CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status: Regular Full-time Unit Representation: DCEA Miscellaneous FLSA Status: Non-Exempt BUDGET ANALYST JOB SUMMARY To perform professional and responsible budgetary, financial, administrative, and analytical support duties in the maintenance and preparation of City budget records and funds ESSENTIAL FUNCTIONS Assist in preparation of annual budget, financial statements, and special studies. [ Analyze fiscal records and prepare financial reports. Examine financial documents for accuracy and verify them with books of entry and authorization levels. Work with general ledger, subsidiary ledgers, classifies data, post entries, draw trial balances and make reports of account status. Perform basic professional accounting work and financial projections. Perform other related duties as assigned. DESIRABLE QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: At least two full-time years of entry level municipal accounting work. Education: Bachelor's degree from an accredited college or university in accounting or related field . Knowledge of: Principles of methods and techniques of public or financial accounting, financial administration including budgeting and reporting; modern office practices, procedures, methods and equipment; practices of program development and administration; methods and techniques of cost accounting, internal controls and management audits; City functions and associated financial management and reporting issues; principles and practices of business data processing particularly related to the processing of accounting and financial information; principles and practices of municipal RESOLUTION NO. 09-7146 PAGE FOUR CITY OF DOWNEY CLASS SPECIFICATION Budget Analyst Page 2 budget preparation and administration, performance measurement, supervision, employee training and performance evaluation; pertinent federal, state and local laws, codes and regulations; and, personal computer operation related to business applications and general financial software. Ability to: Operate a sophisticated calculating machine; work with minimum supervision; work with technical material and specifications; work with speed and accuracy; communicate clearly and concisely both orally and in writing; examine and verify financial documents and reports; prepare a variety of financial statements, reports and analyses; gather, display and analyze complex statistical data; accurately interpret and apply City policies, procedures, rules and regulations; supervise, review, and evaluate the work of assigned staff; and, establish and maintain effective and cooperative working relationships with those contacted in the performance of duties. License: Based on the need and frequency of the performance of field duties, a valid California Driver's License or the ability to utilize an alternative method of transportation to carry out the essential functions of the position may be required. Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift, push, and carry books, files and reports weighing up to 25 pounds RESOLUTION NO. 09-7146 PAGE FIVE CITY OF DOWNEY CLASS SPECIFICATION Date Adopted: Employment Status: Regular Full-time Unit Representation: DCEA Miscellaneous FLSA Status: Non-Exempt FIRE PREVENTION TECHNICIAN JOB SUMMARY Under the general supervision of the Deputy Fire Marshal, receives, processes, and reviews fire permit applications and provides information and assistance to the public regarding departmental policies and procedures. ESSENTIAL FUNCTIONS Interact with the public at the service counter or over the phone to process forms, plans and permit applications necessary for the issuance of fire department permits; disperse information and provide assistance as required, including responding to inquiries and providing information related to fire department records, permit procedures and policies. Maintain knowledge and be able to indentify resources for information in order to effectively instruct permit applicants in correct procedures for completing required forms and applications and to provide information regarding City, State and Federal regulations pertaining to the Fire Code and National Standards. Perform a wide variety of clerical work including typing, proofreading, filing, reviewing, and recording information. Independently prepare correspondence and routine reports. Collect, tabulate and interpret financial information related to the work assignment. Receive and account for receipts for City services. Prepare statistical reports, purchase orders and correction notices. Review permit applications, plans and specifications for compliance with applicable codes and standards. May issue permits for minor projects or assist professional staff in permit issuance; calculate fees in accordance with established fee schedules, and input information into a desktop computer. RESOLUTION NO. 09-7146 PAGE SIX CITY OF DOWNEY CLASS SPECIFICATION Fire Prevention Technician Page 2 Maintain supplies including permit applications, forms and related documents; requisition additional supplies as required in accordance with established procedure. Maintain files, plans log, and applications submitted . Direct the filing and routing of plans and permits to appropriate City departments and staff Notify applicants when plans and/or permits are ready for delivery or issuance and provide status updates of plans and permits as requested. Perform other related duties as assigned . QUALIFICATIONS Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Two (2) years of office and/or permit issuance experience in a municipal department which requires the interpretation and application of rules and regulations OR Four (4) years of increasingly responsible clerical experience requiring the application of policies and procedures. Education :High school diploma or equivalent. Knowledge of: Fire prevention operations and codes, rules and regulations; permit processing and fee structures; data entry procedures; modern office equipment such as a desktop computer, scanning equipment and related software; professional telephone etiquette and effective customer service techniques; general office policies, practices, and procedures, including modern records retention and recordkeeping practices; and, working knowledge of Microsoft applications. Ability to: Learn and maintain related technical knowledge and procedures; plan, coordinate, and effectively organize work to meet deadlines; prepare well-written routine correspondence demonstrating good English usage skills including spelling, vocabulary, grammar and punctuation; establish and maintain cooperative and effective working relationships with those contacted in the performance of duties; make decisions in procedural matters based on learned knowledge and directives; use common sense RESOLUTION NO. 09-7146 PAGE SEVEN CITY OF DOWNEY CLASS SPECIFICATION Fire Prevention Technician Page 2 and reasonable judgment in difficult situations; use tact and discretion on sensitive matters; prepare and maintain accurate and complete records and reports using Microsoft Word or Excel; work assigned scheduled demonstrating consistent attendance and reliability; assist in training part-time or temporary office personnel as assigned; and, keyboard at an acceptable speed to effectively perform the essential duties of the position. Other: Bilingual speaking skills in Spanish/English are desirable. License Required: Due to the performance of field duties that may require operation of a City vehicle, a valid California Driver's License and an acceptable driving record at the time of appointment and during the course of employment is required or the incumbent must be able to utilize an alternative method of transportation to carry out the essential functions of the position . PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Employee must be able to safely lift, push, and carry books, files and reports weighing up to 25 pounds.