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HomeMy WebLinkAboutResolution No. 09-7132 - Destruct Police Dept. RecordsRESOLUTION NO. 09-7132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE DEPARTMENT. WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“ and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and WHEREAS, the Chief of Police has requested and authorized certain obsolete Police Department records as listed on Exhibit “B” attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE. THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Police Department records as listed on Exhibit “B“ attached hereto.I SECTION 2.The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 26th day of May, 2009. f /Zag/4„- MARIO A. GUERRA, Mayor Al-rEST: 4{4ahb g.'FLLA'Mav, KATHLEEN L. MIDSTOKKE, City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 26th day of May, 2009, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Council Members: Bayer, Brossmer, Gafin, Marquez, Mayor Guerra Council Member: None Council Member: None Council Member: None q{ d/b&WLiP. KATHLEEN L. MIDSTOKKE, City Clerk EXHIBIT “A“ DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT “B“ Pc,LI CE t)£P&cTMeH>f S//qC„’? Department Date I have reviewed the above-described records for historical value and for compliance with the es_tablished retention requirements, and I consent to their destruction. os- ay C)q DateClerk degfr%don of the aboJe-described records ;\„iQDate bed records was approved by the City Council of the City of Downey, California; by Resolution No. a+ 7/3aat the regular meeting of the City Council held in Downey, California, on the 26% day of men , :1 88Pt , and that by said Resolution, the department head or his/her designee was authorized to destroy the records. IM&b) V.City of Downey State of California :run&II ;LOOe? DateCity Clerk I hereby certify that, pursuant to the foregoing authority, the above-described records were destroyed on //- e)/ - a ap , :)C/feEt//%/L 7/ -/q -z>? DateName RESOLUTION NO. 09-7132 PAGE THREE AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: Department Head Item No Date City Attorney Date Contents & Inclusive Dates Traffic Citations, Voided Citations, Correction Letters, 2006 Dealer Report of Gun and Tear Gas Sales, 2006 Solicitor Permits & Photographs, 2003 & prior Bail Receipts, 2006 Miscellaneous Receipts, 2006 Sheriff’s Dept. Transfer Record , 2006 Incident Cards, 2006 Repossession and Private Party Impound Reports, 2006 Parking Citation Correction Letters, 2006 Local Record Check/Clearance Letters, 2006 Watch Commander and Radio Logs, 2006 Trustee Applications, Contracts, and Logs, 2006 Range Shoot Records, 2006 Purchase/Print Requisitions, 2006 & prior Garage Sale Permits, 2006 Special Billings, 2006 Police Auction Lists, 2006 P.O.S.T. Reimbursement Requests, 2005 P.O.S.T. and Non-P.O.S.T. Training Records, 2006 P.O.S.T. Reimbursement Ledgers, 2006 Personnel Orders, 2006 10 11 12 13 14 15 16 17 18 19 20 21 RESOLUTION NO. 09-7132 PAGE FOUR AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: ( Department Head Item No Date City Attorney Date Contents & Inclusive Dates Records deleted by the Department of Justice, 2006 Adult Jail Register, 2006 Adult Jail Logs (safety/detention), 2006 Juvenile Detention Logs, 2006 911 Printout Logs, 2006 General Correspondence/Memoranda, 2006 & prior Steno Transcription Report Logs, 2006 Miscellaneous Code Enforcement correspondence, 2006 & prior Code Enforcement Service Requests and Case Records, 2006 & rlor Field Interview Records, 2003 Employee Performance Evaluation Records, 2003 Internal Investigation Records, 2003 Background Investigations deemed unsuccessful, 2003 Ride-along Waivers, 2006 Former City Employee Print Applications & Photographs, 2003 Crime Scene Photos, 2001 & prior (retention same as Item #O) Weapon Destruction Orders and Lists, 2002 Traffic Collision Reports, 2001 Crime Reports (except as described in 799 PC and unresolved missing person reports) with no existing valid arrest warrants, 2001 Payroll Stats, 2001 Fatal Traffic Collision Reports, 2001 31 32 33 34 35 36 37 38 39 40 RESOLUTION NO. 09-7132 PAGE FIVE AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: Department Head Item No Date City Attorney Date Contents & Inclusive Dates Subpoena Duces Tecum, Deposition Subpoena responses, 2006 & Drior Video Tapes and DVDs (Station & Unit Camera Systems), 2006 & prior Photographs Narcotics Registrants 2003 & prior Use of Force Reviews for 2003 and prior Juvenile Contact Cards for subject with dates of birth 1988 and rlor Radio and Telephone Recordings for 2006 and prior Crime Scene Latent Prints, 2001 & prior (retention same as Item #40 Press Releases 2006 & prior Officer involved Traffic Collision Reports 2003 & prior \.