HomeMy WebLinkAboutResolution No. 09-7126 - Destruct Fire Dept. RecordsRESOLUTION NO. 09-7126
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY.
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE FIRE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the Fire Chief has requested and authorized certain obsolete Fire
Department records listed on Exhibit “B” attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete Fire Department records as listed on
Exhibit “B“ attached hereto.
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SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 14th day of April, 2009./
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MARIO A. GUERRA, Mayor
ATTEST:
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KATHLEEN L. MIDSTOKKE, City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 14th day of April, 2009, by the following
vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN :
Council Members: Bayer, Gafin, Marquez, Mayor Guerra
Council Member: None
Council Member: Brossmer
Council Member: None
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KATHLEEN L. MIDSTOKKE, City Clerk
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RESOLUTION NO. 09.. 7126
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATrACHED EXHIBIT “B”
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DateDepartment
I have reviewed the above-described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
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City Clerk Date
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No.. 09- 7/ad at_the regular meeting of the City
Council held in Downey, Catitomia, on the @_ day on_@BpiTI - . -2005, and that-by
said Resolution, the Department Head or his/her designee was authorized to destroy the records.
;ity of Downey @.&bIG, aIDe
City Clerk State of California Date
nt to the foregoing authority, the above-described records were
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RESOLUTION NO. 09- 7126
PAGE THREE
EXHIBIT B
EMS Forms 1996 - 2000
EMS Forms 1999 - 2001
EMS Forms 2001
Fire Department Communication Tapes 1975 - 1983
Fire Department Communication Tapes 1976 - 1977
EMS Forms 1998
Fire Inspection Letter/Correspondence 2002 - 2003
Fire Permits 2001 - 2005
Fire Inspection Forms 2003
Miscellaneous Receipts
Fire Inspection Forms 2005
Fire Inspection Forms 2006
Fire Inspection Letter/Correspondence 1988 - 2004
Fire Permits (fireworks) 2003
Fire Inspection Letter/Correspondence 1974 - 2006
Budget/Purchasing Invoices 2005 - 2006
Fire Inspection Letter/Correspondence 1975 - 1997
Fire Inspection Forms/Hydrant Cards 2004
Fire Print-Out Sheets of 9-1-1 Calls – 2 years
Fire inspection Forms 2005
Fire Inspection Forms/Hydrant Cards 2003 - 2004
Fire Inspection Forms/Hydrant Cards 2004
Fire Inspection Forms 2004
Fire Inspection Forms/Hydrant Cards 2003
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RESOLUTION NO. 09- 7126
PAGE FOUR
EXHIBIT B
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
Fire Print-Out Sheets of 9-1-1 Calls 1999
Fire Print-Out Sheets of 9-1-1 Calls 1999 - 2000
Fire Print-Out Sheets of 9-1-1 Calls 1996 - 1997
Fire Print-Out Sheets of 9-1-1 Calls 1998 – 1999
Correspondence 1973 - 1989
Correspondence 1975 - 2006
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H:\FIRE\Bodine\Agenda Items\Destruction of Records 04-09.doc